The Board of Airline Representatives of South Africa (BARSA) invites applications from qualified and experienced candidates for the position of Administrative Officer. This full-time role, situated at the BARSA Offices in Bedfordview, requires a highly organized and proactive individual to provide executive support, manage office operations, coordinate travel, assist with financial bookkeeping, and handle correspondence and records. Prospective applicants are encouraged to send their CV and cover letter by the closing date of Friday, 9th October 2025.

• Position: Administrative Officer
• Job Type: Full-time
• Location: BARSA Offices, Bedfordview
• Closing Date: Friday, 9th October 2025

About the Organisation

The Board of Airline Representatives of South Africa (BARSA) stands as a prominent organisation in the aviation sector, dedicated to fostering operational excellence, strategic collaboration, and industry advancement. A highly organised, detail-oriented, and proactive Administrative Officer is sought to support the Executive Office and ensure seamless, professional management of daily administrative operations.

Key Responsibilities

Executive Support & Office Management

• Oversee and maintain the Executive Office to ensure smooth daily operations and a professional work environment.
• Provide high-level administrative support to the CEO and senior management, including managing diaries, coordinating meetings, and scheduling appointments.
• Prepare meeting agendas, record accurate and professional minutes, and track follow-up actions.
• Uphold discretion and strict confidentiality in all matters related to executive and organisational activities.

Travel Coordination

• Arrange comprehensive travel plans for executives and staff, encompassing flight bookings, accommodation, ground transport, and detailed itineraries.
• Ensure compliance with BARSA’s travel policies while managing related documentation and reconciliations.

Financial & Bookkeeping Support

• Assist with basic bookkeeping tasks, such as reconciling bank statements, managing petty cash, and tracking monthly expenditure.
• Organise and file expenditure receipts to ensure accurate recordkeeping for monthly processes and audits.
• Provide administrative support to the Finance function by preparing supporting documentation and reconciliation reports as needed.

Office & Stock Control

• Manage stock levels for stationery, kitchen supplies, and refreshments, ensuring timely and efficient replenishment.
• Obtain quotes, place orders, and liaise with suppliers in accordance with BARSA’s procurement and cost-control procedures.

Correspondence & Communication

• Handle all incoming and outgoing correspondence, including emails, telephone calls, and written communication, ensuring professional and timely responses.
• Draft, proofread, and distribute letters, memos, and reports on behalf of the Executive Office.
• Act as the primary point of contact for internal and external stakeholders, delivering professional and courteous assistance.

Records & Filing

• Maintain structured electronic and manual filing systems to ensure secure, accessible, and up-to-date records.
• Manage databases, registers, and administrative trackers to support effective information management.

General Administrative Support

• Coordinate logistics for meetings, workshops, and events, including venue arrangements, catering, and material preparation.
• Support the implementation of administrative systems and procedures to enhance operational efficiency.
• Provide cross-functional administrative assistance as required.

Qualifications & Skills

• Matric certificate (essential); a Diploma or Certificate in Office Administration, Business Management, or a related field (advantageous).
• Minimum of 3 years’ experience in an administrative or executive support role, preferably in a corporate or professional environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organisational, time management, and multitasking skills.
• High attention to detail, accuracy, and professionalism.
• Excellent written and verbal communication abilities.
• Discreet, reliable, and capable of handling sensitive information with confidentiality.

How to Apply

Interested candidates should submit their CV and cover letter to [email protected], using the subject line “Administrative Officer Application,” by no later than Friday, 9th October 2025.