The South African Weather Service (SAWS) is inviting applications for an Office Administrator position based in Bloemfontein. The position offers an opportunity for an experienced administration professional to provide comprehensive administrative, financial, governance and operational coordination support to the Regional Manager.
The successful candidate will support administrative processes across the Free State and North West Regional Offices, helping to ensure effective business continuity, regulatory compliance, efficient resource coordination and quality service delivery.
Job Details
Position: Office Administrator
Location: Bloemfontein
Paterson Grade: C2
Salary Total Package: R308 375 – R391 529
Reference Number: WS01/092026
Closing Date: 22 September 2026
About the Position
The Office Administrator will provide administrative and operational coordination support to the Regional Manager. The role requires a person who can coordinate multiple administrative functions, maintain accurate records, assist with financial and procurement processes, support governance activities and ensure that regional operations are properly coordinated.
The position involves working across the Free State and North West Regional Offices. The successful applicant will therefore need to be organised, dependable and able to manage administrative responsibilities efficiently.
The role also requires interaction with internal and external stakeholders, making communication and relationship management important aspects of the position.
Key Responsibilities
The Office Administrator will be responsible for coordinating regional administrative and operational support across the Free State and North West Regional Offices.
Key duties include coordinating administrative processes and ensuring that regional activities receive appropriate administrative support. The position will also involve coordinating procurement planning, contract administration and resource coordination in accordance with organisational policies and procedures.
Financial administration will form part of the responsibilities. The successful candidate will support regional budget planning, monitor expenditure and assist with petty cash administration and reconciliation.
The role will also involve supporting governance and compliance-related activities. Responsibilities include coordinating administrative activities related to governance, audit preparation, risk management, business continuity and records management.
Another important responsibility will be the preparation and consolidation of reports and other management documentation. This includes preparing performance reports, motivations and supporting documentation required for management and Executive decision-making.
The Office Administrator will also coordinate logistical arrangements for regional technical operations, meetings, travel and training. Fleet tracking and other operational coordination duties may also form part of the role.
The successful candidate will contribute to continuous improvement by identifying opportunities to make administrative processes more efficient and by promoting cost-effective business practices.
Additional responsibilities include supporting Occupational Health and Safety compliance and Quality Management System activities.
The position will also facilitate stakeholder communication and help maintain productive relationships with internal and external stakeholders.
Minimum Education and Training Requirements
Applicants are required to have an:
Advanced Certificate in Secretarial / Administration (NQF Level 5).
Additional qualifications or knowledge in areas such as marketing, brand management and basic management skills would be beneficial.
Applicants should ensure that the qualification listed on the application meets the minimum education requirement specified by SAWS.
Minimum Work Experience
A minimum of 2 years’ experience in a similar role is required.
Relevant experience should ideally demonstrate exposure to office administration and coordination responsibilities. Experience involving procurement, financial administration, reporting, records management, governance support, logistical coordination or stakeholder communication may be relevant to the responsibilities of the position.
Applicants should provide clear information about relevant experience on the CV, including job titles, employers, employment dates and key responsibilities.
Skills and Competencies
The position requires strong administrative and organisational abilities because the successful candidate will coordinate several functions across regional offices.
Useful skills for the position include:
- Office administration
- Administrative coordination
- Financial administration
- Budget monitoring
- Petty cash administration and reconciliation
- Procurement administration
- Contract administration
- Records management
- Report preparation
- Performance reporting
- Governance support
- Audit preparation
- Risk management
- Business continuity support
- Meeting and travel coordination
- Training logistics
- Fleet coordination
- Stakeholder communication
- Microsoft Office and general computer skills
- Attention to detail
- Time management
- Planning and coordination
- Professional communication
The ability to work with confidential information and maintain accurate administrative records can also be important in an administrative environment.
Salary
The position is classified at Paterson Grade C2 and offers a total salary package of R308 375 to R391 529.
The final package offered may depend on the successful applicant’s circumstances and the applicable SAWS employment conditions.
Employment Equity
The position is an EE-designated position.
Preference will be given to people living with disabilities in line with SAWS Employment Equity targets.
The advertisement further states that preference will be given to:
- African males and females
- Indian males and females
- Coloured females
The South African Weather Service states that it is an equal opportunity employer.
Applicants should carefully consider the employment equity information contained in the official advertisement when assessing eligibility for the position.
How to Apply
Applications must be submitted through the official South African Weather Service vacancies website.
Applicants must first register as users on the SAWS website before applying for the position.
The application process requires applicants to upload a comprehensive CV in PDF format, together with certified copies of qualifications.
Applicants should ensure that the correct position and reference number are selected during the online application process.
Applications should be submitted before the closing date. Late applications may not be considered.
Documents Required
According to the advertisement, applicants should prepare the following documents:
- Comprehensive CV in PDF format
- Certified copies of qualifications
Applicants should ensure that all documents are clear and readable before uploading them.
The CV should contain accurate information about education, work experience, skills and contact details. Relevant administration experience should be clearly highlighted, particularly where it relates to the responsibilities listed in the vacancy.
Important Information for Applicants
SAWS has indicated that recruitment agency submissions will not be considered.
Applications must include a CV in PDF format.
Applicants should submit applications directly through the SAWS vacancies website rather than through recruitment agencies.
Enquiries relating to the position should be directed to Mr Denny Maluleke on 012 367 6764.
Only shortlisted candidates will receive correspondence regarding the recruitment process.
Candidates who have not been contacted within three months after the closing date should accept that their applications were unsuccessful.
Closing Date
The closing date for applications is: 22 September 2026
Applicants are encouraged to complete the registration and application process before the deadline to avoid technical or administrative problems close to the closing date.
Who Should Apply?
The position may be suitable for administration professionals who meet the minimum educational requirement and have at least two years of experience in a similar administrative role.
Applicants with experience in office administration, regional coordination, procurement administration, financial administration, records management, governance support, reporting, logistics and stakeholder communication may find their experience relevant to the advertised responsibilities.
Applicants should carefully compare their qualifications and experience with the stated minimum requirements before submitting an application.
Application Link
- Applications must be submitted through the official South African Weather Service vacancies portal: https://www.weathersa.co.za/home/vacancies
- The position reference number is: WS01/092026
- Applicants should register as users on the website and follow the instructions provided for the Office Administrator position.
Final Reminder
Position: Office Administrator
Location: Bloemfontein
Reference: WS01/092026
Paterson Grade: C2
Salary: R308 375 – R391 529 total package
Minimum Qualification: Advanced Certificate in Secretarial / Administration (NQF 5)
Minimum Experience: 2 years in a similar role
Closing Date: 22 September 2026
Applicants should ensure that the CV is comprehensive, saved in PDF format and accompanied by certified copies of qualifications as required in the advertisement.
The application should be submitted directly through the South African Weather Service vacancies website before the closing date.