The Office of the Chief Justice (OCJ) has advertised vacancies for candidates interested in administrative and data-related positions within the Western Cape Division of the High Court in Cape Town. The available positions are Administration Clerk: DCRS and Data Capturer. Both positions are entry-level opportunities and require a Grade 12 certificate or equivalent qualification at NQF Level 4, with no previous experience required.
The closing date for applications is 5 October 2026. Applicants are required to use the New Z83 application form and submit a comprehensive CV with contactable referees.
The Office of the Chief Justice is an equal opportunity employer. Employment Equity considerations will be taken into account during the recruitment and selection process, with preference given to women, persons with disabilities and youth, in line with the organisation’s stated employment equity goals.
1. Administration Clerk: DCRS
Reference Number: 2026/136/OCJ
Salary: R237,453 – R279,708 per annum
Salary Level: Level 05
Centre: Western Cape Division of the High Court, Cape Town
Closing Date: 5 October 2026
The Administration Clerk: DCRS position is suitable for applicants who have completed Grade 12 and are interested in administrative work within the court environment. The successful candidate will be responsible for operating digital court recording equipment and providing administrative support connected to court proceedings and case flow management.
No previous experience is required for appointment to the position. However, applicants with at least one year of experience in court recordings, exposure to court-related functions, or a valid driver’s licence will have additional relevant experience or qualifications for consideration.
Requirements
Applicants must have a Grade 12 certificate or equivalent qualification at NQF Level 4, recognised by the South African Qualifications Authority (SAQA).
No experience is required.
The following will serve as an added advantage:
- At least one year of experience in court recordings
- Exposure to court-related functions
- A valid driver’s licence
Applicants should have knowledge of the digital recording process, including the ability to conduct system tests and operate a Digital Court Recording System (DCRS) or Court Recording Technology (CRT) machine.
Computer literacy, particularly knowledge of Microsoft Office, is required. Applicants should also have good verbal and written communication skills and an understanding of document management and customer service.
Other relevant skills include:
- Interpersonal skills
- Problem-solving
- Attention to detail
- Accuracy
- Ability to work under pressure
The position requires a person who can perform duties carefully and consistently because court recordings must be maintained accurately and securely.
Duties
The successful candidate will perform a range of recording and administrative responsibilities.
Before court proceedings begin, the official will test and operate the required recording equipment to ensure that it is functioning correctly. During court proceedings, digital recordings must be made accurately, with the integrity of the recordings maintained.
The position also includes providing administrative support at circuit courts. The successful candidate will assist with the collection of statistics and provide general administrative support relating to court performance and case flow management.
Additional administrative duties may include providing support in areas such as:
- Case flow management
- Human resources
- Finance
- Supply Chain Management
- General court administration
Other duties may be assigned by the Judiciary, Court Manager, Chief Registrar or Supervisor.
Enquiries
Technical-related enquiries can be directed to Ms N. Chwethiso on (021) 480 2411.
Human Resources-related enquiries can be directed to Mr SD Hlongwane on (021) 469 4032.
Applications for this position should be sent by email to: 2026/136/[email protected]
Applicants should quote the correct reference number when applying.
2. Data Capturer
Reference Number: 2026/137/OCJ
Salary: R201,093 – R236,877 per annum
Salary Level: Level 04
Centre: Western Cape Division of the High Court, Cape Town
Closing Date: 5 October 2026
The Office of the Chief Justice is also recruiting for a Data Capturer position. This is an entry-level opportunity for applicants with Grade 12 who have an interest in data capturing, records management, administration and office support.
No previous experience is required.
A valid driver’s licence will serve as an added advantage.
Requirements
Applicants must have a Grade 12 certificate or equivalent qualification at NQF Level 4, recognised by SAQA.
No experience is required.
Candidates should have knowledge of clerical duties and practices, as well as the ability to capture information accurately into databases, tables, spreadsheets and other required formats.
Knowledge of Batho Pele principles and working procedures applicable to the working environment is also required.
Applicants should have skills in:
- Written and verbal communication
- Interpersonal relations
- Computer literacy
- Customer service
- Planning
- Organising
- Problem-solving
- Analytical skills
- Numeracy
The following attributes are also important:
- Ability to work under pressure
- Flexibility
- Motivation
- Meticulous attention to detail
- Self-drive
Duties
The Data Capturer will be responsible for capturing information from available records into the required systems and formats. This may include databases, tables and spreadsheets.
The successful candidate will check captured information and identify missing data or errors during data entry. Records must be reviewed and validated to ensure that the information is accurate and complete.
Other responsibilities include submitting captured data and making regular backups. Registers and statistics must be updated, while records and files must be maintained in an organised and secure manner.
The successful candidate will also provide information and support to various components within the court environment.
Duties include assisting verification personnel by making required data sources and files available, collecting correspondence from the general office and distributing files and correspondence to Registrars.
The employee may also be required to send and receive emails when requested and immediately report IT-related problems to the supervisor.
Additional responsibilities include opening files, sorting incoming data for capturing and distributing the work equally. Case records and court documents used for data capturing must be kept safely while in the employee’s possession.
The position may also involve responding to attorneys’ queries concerning quasi-judicial matters, reviewing and validating information contained in files, and updating registers and statistics.
Other administrative support may be required by the Judiciary, Court Manager or Supervisor.
Enquiries
Technical-related enquiries can be directed to Ms S. Ndou on (021) 480 2635.
Human Resources-related enquiries can be directed to Mr SD Hlongwane on (012) 482 3809.
Applications should be sent by email to: 2026/137/[email protected]
Applicants should ensure that the correct reference number is included in the application.
How to Apply
Applications for the advertised positions must be submitted using the New Z83 application form. The form can be obtained from the official judiciary website, the DPSA vacancies website, or any Public Service Department.
Applicants must fully complete the Z83 form, sign it and initial both pages. The application must clearly indicate the correct job title, office where the position is advertised and reference number.
Applications using the old Z83 form will not be considered.
Applicants must submit a recent comprehensive CV containing contactable referees. Telephone numbers and email addresses for referees should be provided.
For the Western Cape/Cape Town vacancies, applications may be submitted by email using the relevant vacancy email address provided above.
Applications may also be directed to the Provincial Head, Office of the Chief Justice, using the postal or hand-delivery details provided in the official vacancy advertisement:
Office of the Chief Justice
Provincial Service Centre
30 Queen Victoria Street
Cape Town, 8000
Postal applications can be sent to:
Private Bag X9020
Cape Town
8000
Applicants should ensure that documents are submitted in PDF format and placed in one folder, as instructed in the vacancy notice.
Only shortlisted candidates will be required to submit certified copies of qualifications and other supporting documents. These documents must be provided on or before the interview when requested by Human Resources.
Foreign qualifications must be accompanied by the required evaluation.
Important Application Information
Shortlisted candidates may be subjected to personnel suitability checks. These checks can include criminal record verification, financial checks, qualification verification, citizenship checks, social media checks, reference checks and employment verification.
Applicants who do not receive correspondence within three months after the closing date should regard their applications as unsuccessful.
Late applications and applications that do not comply with the stated requirements will not be considered.
The successful candidates will be required to enter into an employment contract and performance agreement within three months of appointment. Successful candidates will also be required to undergo security clearance within the prescribed period after appointment.
The Office of the Chief Justice states that personal information supplied during the recruitment process will be handled in accordance with the Protection of Personal Information Act (POPIA), Act 4 of 2013, and used for recruitment-related purposes.