PanSALB: Administration Clerk Vacancies 2026: Apply for Multiple Positions

PanSALB

The Pan South African Language Board (PanSALB) invites interested and suitably qualified candidates to apply for several Administration Clerk vacancies at its Head Office in Arcadia, Pretoria, Gauteng. The positions are offered on a 24-month fixed-term employment contract and are open to applicants who meet the relevant educational qualifications and work experience requirements for their chosen positions.

The available positions cover different functional areas, including Human Resource Management, Supply Chain Management, Marketing and Communication, Languages, Linguistic Human Rights, Institutional Performance and Governance, the Office of the CEO, and the Office of the Board Secretary.

Successful candidates will receive a salary of R275,497 per annum, inclusive of 37% in lieu of benefits. Applicants must meet the minimum educational qualifications and experience requirements for the specific position they wish to apply for.

The closing date for the advertised positions is 19 October 2026. Interested candidates should prepare their application documents and submit them to the relevant email address before the deadline.

PanSALB Administration Clerk Vacancies 2026: Overview
  • Job Title: Administration Clerk
  • Number of Opportunities: 8
  • Location: Head Office, Arcadia, Pretoria, Gauteng
  • Contract Type: 24-month fixed-term contract
  • Salary: R275,497 per annum
  • Salary Level: Level 4
  • Closing Date: 19 October 2026
1. Administration Clerk: Office of the CEO
  • Reference Number: 01/2026

PanSALB is seeking a suitably qualified candidate to provide administrative and secretarial support to the Office of the Chief Executive Officer (CEO). The successful applicant will assist with office administration, executive meetings, correspondence, reporting and travel arrangements.

Minimum Requirements

Applicants must possess a National Senior Certificate (NQF Level 4) and a relevant NQF Level 6 or higher qualification in Public Administration, Office Administration, Office Management, Corporate Governance or a related field.

Candidates must also have 1–2 years of relevant office administration experience in the Office of the CEO or an equivalent environment.

Key Duties and Responsibilities
  • Provide efficient administrative and secretarial support to the CEO’s office.
  • Schedule management and staff meetings.
  • Ensure reports and other documents are distributed appropriately.
  • Handle enquiries from internal and external stakeholders.
  • Maintain records of office expenses.
  • Prepare reports, letters, memoranda and presentations.
  • Provide administrative support to the Executive Management Committee.
  • Coordinate travel, accommodation, transport and venue bookings.
  • Liaise with the Supply Chain Management Division and travel agents.
  • Perform additional administrative duties within the Office of the CEO.

Applicants should demonstrate strong communication, organisational, problem-solving and record-management skills.

2. Administration Clerk: Board Secretary
  • Reference Number: 02/2026

This position involves providing administrative and secretarial support to the Board Secretary and assisting with the coordination of Board meetings, committee meetings and other governance activities.

Minimum Requirements

Applicants must have a relevant NQF Level 6 or higher qualification in Public Administration, Office Administration, Office Management, Corporate Governance or a related field.

A minimum of 1–2 years of relevant office administration experience in an executive, board or equivalent environment is required.

Key Duties and Responsibilities
  • Provide administrative and secretarial support to the Board Secretary.
  • Coordinate Board and Board Committee meetings.
  • Schedule meetings and distribute invitations.
  • Arrange meeting venues and coordinate attendance.
  • Assist with preparing agendas, meeting packs and supporting documents.
  • Take accurate meeting minutes and provide meeting support.
  • Maintain the Board Secretary’s diary and meeting schedules.
  • Process invoices, claims, purchase requisitions and other administrative documents.
  • Assist with Board member induction, training and governance workshops.
  • Coordinate travel, accommodation and transport arrangements for Board members.
  • Liaise with service providers regarding travel and venue bookings.

Candidates should have excellent organisational skills, attention to detail and the ability to work professionally with senior officials.

3. Administration Clerk: Human Resource Management
  • Reference Number: 03/2026

The Human Resource Management position focuses on supporting HR administration, recruitment, employee records, leave management, training coordination and compliance reporting.

Minimum Requirements

Applicants must possess a National Senior Certificate (NQF Level 4) and a relevant NQF Level 6 or higher qualification in Human Resource Management, Human Resource Development, Public Management, Labour Relations or a related field.

Candidates must have 1–2 years of relevant Human Resource Administration experience. Experience in the public sector or public entities will be an added advantage.

Key Duties and Responsibilities
  • Maintain and update employee personnel files and records.
  • Capture employee information on HR information systems.
  • Ensure the confidentiality and safekeeping of employee records.
  • Prepare recruitment documents and job advertisements.
  • Coordinate interview schedules and recruitment logistics.
  • Prepare interview packs and recruitment reports.
  • Assist with qualification and reference checks.
  • Coordinate appointment and onboarding documentation.
  • Capture leave applications and maintain leave balances.
  • Process employee benefits documentation.
  • Liaise with medical aid, pension fund and insurance providers.
  • Maintain training records and coordinate learning interventions.
  • Assist with Workplace Skills Plan administration and SETA submissions.
  • Compile HR reports and support employment equity compliance.

Knowledge of HR information systems such as Sage 300 will be an added advantage.

4. Administration Clerk: Institutional Performance and Governance
  • Reference Number: 04/2026

This position supports strategic planning, performance monitoring, reporting, data management and governance compliance. The successful candidate will assist the organisation in maintaining accurate performance information and meeting reporting deadlines.

Minimum Requirements

Applicants must have a National Senior Certificate (NQF Level 4) and a relevant NQF Level 6 or higher qualification in Development Studies, Public Administration, Economics or a related field.

Candidates must have 1–2 years of relevant experience in strategic planning, monitoring and evaluation, including performance reporting.

Key Duties and Responsibilities
  • Coordinate the development and review of strategic and annual operational plans.
  • Compile planning documentation and consolidate departmental inputs.
  • Collect and verify performance information from business units.
  • Maintain performance databases and reporting systems.
  • Compile quarterly and annual performance reports.
  • Support monitoring and evaluation activities.
  • Verify supporting evidence against reported performance information.
  • Maintain electronic and manual filing systems.
  • Provide administrative support to committees and management.
  • Prepare correspondence, agendas and meeting minutes.
  • Arrange meetings, workshops and consultations.
  • Monitor reporting deadlines and assist with audit processes.
  • Support compliance with relevant legislation, policies and procedures.

Knowledge of the Public Finance Management Act (PFMA), Batho Pele Principles and strategic planning will be beneficial.

5. Administration Clerk: Marketing and Communication
  • Reference Number: 05/2026

PanSALB is offering an opportunity for a suitably qualified candidate to support marketing, communication, graphic design, photography, multimedia coordination and branding activities.

Minimum Requirements

Applicants must possess a National Senior Certificate (NQF Level 4) and a relevant NQF Level 6 or higher qualification in Graphic Design, Multimedia, Photography or a related field.

A minimum of 1–2 years of relevant experience is required.

Key Duties and Responsibilities
  • Provide graphic design support and maintain design production schedules.
  • Liaise with internal departments regarding design requirements.
  • Ensure artwork is approved before publication.
  • Maintain branding templates and artwork archives.
  • Coordinate printing of brochures, banners, reports and promotional materials.
  • Assist with photography at organisational events.
  • Catalogue photographs and maintain the digital photo library.
  • Assist with basic video recording when required.
  • Maintain an inventory of branding and promotional materials.
  • Coordinate branding requirements for events.
  • Arrange meetings with suppliers and stakeholders.
  • Assist with campaign administration and media monitoring.
  • Coordinate travel arrangements for communication activities.

Candidates should have computer literacy, communication skills and relevant knowledge of graphic design packages, including Adobe Photoshop.

6. Administration Clerk: Supply Chain Management
  • Reference Number: 06/2026

The Supply Chain Management position involves procurement administration, supplier liaison, asset management, stock control and the maintenance of procurement records.

Minimum Requirements

Applicants must possess a National Senior Certificate (NQF Level 4) and a relevant NQF Level 6 or higher qualification in Supply Chain Management, Procurement, Logistics, Business Administration or a related field.

Candidates must have 1–2 years of relevant experience.

Key Duties and Responsibilities
  • Assist with compiling bid documents.
  • Support the publication of tender invitations.
  • Coordinate the receipt and opening of bid documents.
  • Assist with preparing terms of reference.
  • Provide administrative support for quotations and expressions of interest.
  • Liaise with internal and external stakeholders regarding procurement.
  • Obtain quotations for goods and services.
  • Complete purchasing documentation.
  • Monitor office stationery and stock levels.
  • Maintain the asset register.
  • Prepare reports and maintain records according to established procedures.
  • Assist internal and external auditors when required.
  • Check budget availability for procurement requests.
  • Support compliance with Supply Chain Management policies and procedures.

Candidates should understand procurement processes, supplier administration, quotations, purchase orders, invoices and relevant SCM documentation.

7. Administration Clerk: Linguistic Human Rights
  • Reference Number: 07/2026

This position supports the administration of linguistic human rights complaints, case management, stakeholder enquiries and the coordination of activities relating to language rights.

Minimum Requirements

Applicants must have a National Senior Certificate (NQF Level 4) and a relevant NQF Level 6 or higher qualification in Linguistics, Human Rights, Language Practice, Office Administration or a related field.

A minimum of 1–2 years of relevant experience is required.

Key Duties and Responsibilities
  • Oversee cases loaded onto the case management system.
  • Maintain registers of language-related complaints, enquiries and submissions.
  • Respond to routine enquiries from the public and stakeholders.
  • Monitor referrals, correspondence and follow-up actions.
  • Support improvements to case management and service delivery processes.
  • Compile monthly and quarterly reports.
  • Verify proof of evidence received from provincial offices.
  • Maintain incoming and outgoing document registers.
  • Assist with travel arrangements, claims and invoices.
  • Coordinate meetings, workshops, seminars and stakeholder engagements.
  • Prepare agendas, attendance registers, minutes and other documentation.

Applicants should demonstrate administrative skills, computer literacy, attention to detail and strong communication abilities.

8. Administration Clerk: Languages
  • Reference Number: 08/2026

The Languages position focuses on supporting language facilitation, translation, editing, proofreading, terminology development and programmes that promote multilingualism and language rights.

Minimum Requirements

Applicants must possess a National Senior Certificate (NQF Level 4) and a relevant NQF Level 6 or higher qualification in Applied Linguistics, Language Practice, Translation Studies, Interpreting Studies, African Languages, Linguistics, Office Administration or a related field.

Candidates must have 1–2 years of relevant experience in language practice, translation, editing, proofreading, terminology development, interpreting or language promotion. Internship or experiential learning in a language environment will be an added advantage.

Key Duties and Responsibilities
  • Assist with translating official documents into and from South African official languages, including Khoi and San languages.
  • Copy-edit documents to ensure linguistic accuracy and consistency.
  • Conduct terminology research and maintain terminology databases.
  • Assist with interpreting at meetings, workshops and seminars.
  • Research linguistic information to support language development initiatives.
  • Draft language-related articles, reports and newsletters.
  • Support multilingualism and language rights programmes.
  • Assist with language awareness campaigns and promotional events.
  • Maintain databases, filing systems and language facilitation records.
  • Coordinate stakeholder engagements, meetings and workshops.
  • Prepare correspondence, agendas, reports and minutes.

Candidates should have strong written communication skills, computer literacy and an understanding of language policy and relevant legislative frameworks.

Salary and Employment Benefits

All eight advertised positions offer a salary of R275,497 per annum, at Salary Level 4, inclusive of 37% in lieu of benefits. The appointments are for a fixed period of 24 months.

The advertised salary should be understood according to the stated remuneration arrangement. Applicants should review the official vacancy notice and employment conditions for further details.

How to Apply for PanSALB Administration Clerk Vacancies

Interested candidates must complete the official PanSALB Application Form, which must be signed and dated. The form can be obtained from the PanSALB website.

Each application must include the following documents:

  • A completed, signed and dated PanSALB Application Form.
  • A comprehensive and updated CV.
  • Copies of the applicant’s identity document.
  • Copies of relevant qualifications.

Incomplete applications will not be considered. Applicants should ensure that the documents are clear, accurate and submitted to the correct email address for the position.

Application Email Addresses

Send your application to the email address corresponding to the position:

Enquiries: Contact Mr Bongani Mahlangu on 012 341 9638.

Applicants are encouraged to use a clear email subject containing the position title and reference number. For example: Application for Administration Clerk: Human Resource Management – Reference 03/2026.

Important Information for Applicants

PanSALB is an equal opportunity and affirmative action employer seeking to promote representivity in terms of race, gender and disability. Preference will be given to youth, women and people living with disabilities.

Candidates may be interviewed in any official language or may choose the language in which they wish to be interviewed. Only shortlisted candidates will receive correspondence. Applicants who have not been contacted within one month of the closing date should consider their applications unsuccessful. PanSALB reserves the right not to make an appointment.

Candidates should ensure that they meet the minimum requirements for their selected position before applying. Each vacancy has specific qualification and experience requirements, so applicants should select the opportunity that best matches their academic background and work experience.

Closing Date: 19 October 2026

The closing date for all the listed PanSALB Administration Clerk vacancies is 19 October 2026.

Qualified applicants are encouraged to submit complete applications before the deadline. Ensure that the correct application form, CV, identity document and qualification copies are included, and send the application to the appropriate email address.

For more information, visit the official PanSALB website: https://www.pansalb.org/