Illovo Sugar Vacancies 2026: Capture Clerk and Payroll Administrator Jobs

Illovo Sugar South Africa

Illovo Sugar (South Africa) (Pty) Ltd is inviting applications from suitably qualified and experienced candidates for two vacancies within its Finance Department at Head Office.

The available opportunities are Capture Clerk (B3) and Payroll Administrator (C1). Candidates with relevant qualifications, administrative experience, financial knowledge and computer skills are encouraged to apply.

These positions offer an opportunity to become part of an established organisation in the sugar industry and contribute to important financial and payroll operations.

Interested applicants should carefully review the requirements and responsibilities for each position before submitting an application.

1. CAPTURE CLERK (B3)

Department: Finance
Reporting to: Supplier Payments Supervisor
Work Location: Head Office
Employment Category: Internal/External

Job Overview

Illovo Sugar is looking for a suitably qualified and detail-oriented Capture Clerk to join its Finance Department.

The successful candidate will be responsible for handling outstanding supplier invoice variances, following up on queries and ensuring that unresolved matters are referred to the relevant departments and escalated to the appropriate stakeholders for timely resolution.

The position requires someone with good administrative and data-capturing skills, accuracy, attention to detail and the ability to work with financial information. The successful candidate will also assist in ensuring that supplier payments are processed correctly and within the required timeframes.

Key Duties and Responsibilities

The successful candidate will be responsible for the following:

1. Supplier Payments and Invoice Processing

  • Ensure that supplier payment terms are followed and that payments are made within the agreed timeframes.
  • Ensure that critical supplier payments are processed on time.
  • Perform the required six-point verification check before processing invoices.
  • Capture an average of 80 invoices per day.
  • Ensure that invoice information is accurately captured and processed.

2. Invoice Variance Management

  • Identify and clear outstanding invoice variances.
  • Refer outstanding invoice queries to the relevant departments within 24 hours of capturing invoices.
  • Ensure that unresolved queries are escalated to the relevant managers.
  • Follow up on outstanding matters to ensure speedy resolution.
  • Check draft invoices daily and follow up on any outstanding queries.

3. Financial Records and Reconciliations

  • Clear outstanding items reflected on the Goods Received Invoice Received (GRIR) report.
  • Monitor outstanding invoice items and ensure that they are resolved.
  • Maintain accurate financial records relating to supplier invoices and payments.

4. Vendor Verification and Administration

  • Verify new vendors against the Illovo Vendor Database when applications or details are received.
  • Review and capture new vendor information when required.
  • Update details relating to one-time vendors.
  • Capture payments for approved one-time vendors.
  • Ensure that vendor information is correctly recorded and maintained.
Minimum Requirements

To qualify for this position, applicants must meet the following requirements:

  • Matric (Grade 12).
  • Currently studying towards a tertiary degree or diploma.
  • 1–2 years of relevant experience for candidates with a tertiary qualification.
  • 2–3 years of relevant experience for candidates without a tertiary qualification.
  • Computer literacy.
  • Knowledge or experience using SAP will be an advantage.
Required Skills and Competencies

The ideal candidate should demonstrate:

  • Good numerical and administrative skills.
  • Strong attention to detail and accuracy.
  • Ability to capture financial information efficiently.
  • Good communication and interpersonal skills.
  • Ability to follow up on outstanding queries.
  • Good organisational and time-management skills.
  • Ability to work under pressure and meet daily targets.
  • Ability to work effectively with different departments and stakeholders.
  • Commitment to safety, quality and teamwork.

Candidates should also demonstrate effective communication and leadership qualities while contributing positively to the organisation’s working culture.

2. PAYROLL ADMINISTRATOR (C1)

Department: Finance
Reporting to: Payroll Supervisor
Work Location: Head Office
Employment Category: Internal/External

Job Overview

Illovo Sugar is seeking a suitably qualified and experienced Payroll Administrator to join its Finance Department at Head Office.

The successful candidate will be responsible for processing payroll-related information and transactions to ensure that employees receive their salaries and wages accurately and on time.

The position involves preparing and processing payroll, managing employee payment information, handling payroll queries, preparing financial reconciliations and ensuring compliance with applicable payroll legislation and company procedures.

The successful candidate will work closely with the Payroll Supervisor and other departments, including Human Resources, to maintain accurate employee records and ensure the smooth running of payroll operations.

Key Duties and Responsibilities

The successful candidate will perform the following duties:

1. Payroll Preparation and Processing

  • Prepare and process payroll in accordance with company policies, procedures and applicable guidelines.
  • Use relevant payroll information technology systems to process employee salaries and wages.
  • Ensure that all payroll transactions are processed accurately and within required deadlines.
  • Prepare payroll files for salary and wage payments.
  • Process overtime payments, salary advances, allowances, employee benefits and leave transactions.
  • Ensure that payroll information is accurate and up to date.

2. Payroll Administration and Employee Queries

  • Assist the Payroll Supervisor with daily payroll planning and administrative activities.
  • Capture and respond to payroll-related queries.
  • Handle payroll requests and escalate matters requiring further attention.
  • Maintain and securely store authorised employee change management documents.
  • Ensure that employee payroll information is properly managed and maintained.
  • Identify payroll issues that require special attention and communicate or escalate them appropriately.

3. Financial Reporting and Reconciliations

  • Assist with preparing supporting information and documentation for audits.
  • Perform payroll-related reconciliations and assist with financial reporting.
  • Prepare month-end journals and reconciliations.
  • Compile payroll reports relating to expense claims, overtime, leave balances and employee headcount.
  • Prepare month-end payroll reports.
  • Create General Ledger (GL) interfaces for Head Office and other company entities.
  • Prepare and submit remittances to relevant stakeholders, including pension fund remittances.

4. Statutory Payments and Compliance

  • Ensure compliance with applicable country legislation and payroll requirements.
  • Process statutory payroll-related payments.
  • Handle payments relating to maintenance orders and IT88 requirements.
  • Create monthly journals for Workmen’s Compensation Act (WCA) provisions.
  • Ensure that updates and submissions of Compensation for Occupational Injuries and Diseases (COIDA) Return of Earnings forms are completed.
  • Ensure that relevant COIDA payments are processed.

5. Departmental Coordination

  • Coordinate with Human Resources and other relevant departments to ensure the proper flow and maintenance of employee information.
  • Work with relevant systems and departments, including Kronos and Canepro.
  • Build and maintain positive working relationships with internal and external stakeholders.
  • Assist the Payroll Supervisor with special projects and additional payroll responsibilities.
  • Process petty cash payments as required.
  • Perform additional payroll-related duties assigned by the Payroll Manager.

6. Teamwork and Professional Development

  • Contribute to a positive and productive team environment.
  • Demonstrate good communication and teamwork.
  • Participate in continuous learning and professional development.
  • Identify opportunities to improve payroll processes and administrative efficiency.
Minimum Requirements

Applicants interested in this position must meet the following requirements:

  • Appropriate three-year tertiary diploma or degree.
  • Minimum of 2 years’ experience as a Payroll Administrator.
  • Intermediate-level Microsoft Excel skills.
  • Experience using relevant payroll software packages.
  • Knowledge of payroll tax and bargaining council legislation.
Required Skills and Competencies

The ideal candidate should have the following skills:

  • Strong payroll administration and processing skills.
  • Good understanding of payroll legislation and compliance requirements.
  • Intermediate Microsoft Excel proficiency.
  • Ability to work with payroll software and financial systems.
  • Excellent numerical and analytical skills.
  • Strong attention to detail and accuracy.
  • Good organisational and time-management skills.
  • Ability to multitask and manage information from different sources.
  • Ability to work under pressure and meet strict deadlines.
  • Good communication and stakeholder management skills.
  • Ability to handle confidential employee and payroll information responsibly.
  • Willingness to learn and develop professionally.

Candidates should demonstrate alignment with Illovo’s values, including safety, quality, teamwork and effective communication.

HOW TO APPLY

Interested and suitably qualified candidates must submit the following documents:

  • Detailed and updated Curriculum Vitae (CV).
  • Copies of relevant qualifications.
  • Application Email Address: [email protected]
  • Email Subject: Application – Capture Clerk (B3) or Payroll Administrator (C1)

Applicants should clearly indicate the position they are applying for when submitting their applications.

Important Information for Internal Applicants

Current Illovo employees applying for these vacancies must complete the Internal Application Form and obtain all relevant signatures before submitting their applications.

Closing Date: 20 November 2026

Late applications may not be considered. Applicants are encouraged to submit their applications before the closing date.

ADDITIONAL IMPORTANT INFORMATION
Employment Equity

Appointments will be made in accordance with Illovo Sugar’s Employment Equity Plan.

Application Feedback

If applicants have not received any communication within four weeks after the closing date, they should consider their applications unsuccessful.

Pre-Employment Screening and Background Checks

Shortlisted applicants may be required to undergo pre-employment screening tests as part of the recruitment process.

Applicants may also be required to complete security assessment forms granting consent for Illovo Sugar (South Africa) (Pty) Ltd to conduct relevant background checks.

These checks may include:

  • Identity verification.
  • Credit checks.
  • Criminal background checks.
  • Reference checks.

The screening process is conducted for pre-employment or pre-contractual purposes.

Applicants should be aware that withholding or withdrawing consent before the company has started or completed processing the required personal information may prevent the necessary background screening from being conducted.

This could result in an incomplete application and may affect the outcome of the recruitment process.

WHICH POSITION SHOULD YOU APPLY FOR?

Capture Clerk (B3)

This opportunity may be suitable for candidates with:

  • Matric.
  • 1–2 years’ relevant experience with a tertiary qualification, or 2–3 years without one.
  • Financial administration, invoice processing or data-capturing experience.
  • Computer literacy, with SAP experience being an advantage.

Payroll Administrator (C1)

This opportunity is suitable for candidates with:

  • A relevant three-year diploma or degree.
  • At least 2 years’ payroll administration experience.
  • Intermediate Microsoft Excel skills.
  • Experience with payroll software.
  • Knowledge of payroll tax and bargaining council legislation.

Candidates should ensure that they meet the requirements for their chosen position before applying.

IMPORTANT: These are two separate vacancies with different qualification and experience requirements. Applicants should submit their applications for the position that best matches their qualifications and experience.