Administration Clerk (Legal) – Office of the Chief Justice

Office of the Chief Justice Eastern Cape

The Office of the Chief Justice invites qualified candidates to apply for the position of Administration Clerk: Legal, with vacancies available in the North West and Western Cape provinces. Interested applicants should possess relevant skills and experience to contribute effectively to our legal administrative team.

Position: Administration Clerk: Legal
Reference Number: 2025/205/OCJ
Salary: R228 321 – R268 950 per annum (Level 05)
A performance agreement will be required from the successful candidate.
Location: North-West Division of the High Court – Mmabatho

Job Summary

The Office of the Chief Justice seeks a dedicated and detail-oriented Administration Clerk: Legal to provide research, administrative, and case management support to the Regional Court President/Chief Magistrate. This role offers an opportunity to contribute to the efficient functioning of the judicial system while developing specialist legal and administrative skills.

Minimum Requirements
  • Education: Grade 12 (Matric) – no prior experience required.
  • Advantage: NQF Level 6 or 7 qualification in a related field.
  • Technical Knowledge:
    • Public service legislation, prescripts, and regulations.
    • Library and information science processes.
    • Legal subjects and terminology.
    • Clerical procedures, data capturing, statistics collection, and office administration.
  • Computer Skills: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and MS Teams.
  • Competencies:
    • Strong verbal and written communication.
    • Research, analytical, and problem-solving abilities.
    • Planning, organisation, and report writing skills.
    • Good public relations and interpersonal skills.
    • Knowledge and application of Batho Pele principles.
Key Responsibilities
  • Conduct legal research for the Regional Court President/Chief Magistrate.
  • Compile, analyse, and maintain case-related statistics.
  • Assist with case flow management processes.
  • Provide front-line assistance to the Regional Court Registrar and members of the public.
  • Deliver comprehensive administrative support as directed by the Court Manager or Supervisor.

Enquiries:

  • Technical: Mr O. Sebapatso | Tel: (018) 397 7064
  • Human Resources: Ms K. Zwane | Tel: (018) 397 7114

Application Submission:

  • North West: Quoting the relevant reference number, direct your application to: The OCJ Provincial Head, Office of the Chief Justice, Private Bag X 2033, Mmabatho, 2735. Applications can also be hand delivered to 22 Molopo Road, Ayob Gardens, Mmabatho.
  • Email your application to: 2025/205/OCJ@judiciary.org.za
  • Please clearly state the Reference Number in the subject line of your email.

Employment Equity Statement:
The Office of the Chief Justice is an equal opportunity employer. Preference will be given to suitably qualified candidates in line with the organisation’s Employment Equity objectives.

Psition: Administration Clerk: Leagal
Reference Number: 2025/203/OCJ
Salary: R228 321 – R268 950 per annum (Level 05)
A performance agreement will be required from the successful candidate.
Location: Western Cape Provincial Service Centre

Job Summary

The Office of the Chief Justice is seeking a proactive and detail-driven Administration Clerk: Legal to support the Regional Court President/Chief Magistrate with legal research, case flow management, and administrative functions. The successful candidate will play a vital role in maintaining the efficiency and integrity of judicial operations within the Western Cape Provincial Service Centre.

Minimum Requirements
  • Education: Grade 12 or equivalent qualification.
  • Experience: 0–2 years’ experience in a legal environment (advantageous).
  • Preferred Qualifications: LLB Degree (advantageous).
  • Additional Advantage: Valid driver’s license.
  • Technical Knowledge:
    • Public service legislation, prescripts, and regulations.
    • Legal research methodology and related processes.
    • Minute-taking, report writing, and presentation skills.
    • Case flow management procedures.
  • Core Competencies:
    • Excellent verbal and written communication.
    • Analytical thinking, problem-solving, and decision-making.
    • Strong organisational, planning, and time management skills.
    • Creative and solution-oriented mindset.
    • Proficiency in MS Office applications.
Key Responsibilities
  • Conduct legal research for the Regional Court President/Chief Magistrate, as required.
  • Compile and reconcile manual and electronic case-related statistics for submission to the Monitoring & Evaluation Unit.
  • Ensure audit readiness and assist with data purification processes.
  • Facilitate case flow management.
  • Assist the Regional Court Registrar and provide service to members of the public.
  • Deliver general administrative support as instructed by the Court Manager or Supervisor.

Enquiries:

  • Technical: Ms N. Hanekom | Tel: (021) 480 2635
  • Human Resources: Mr S.D. Hlongwane | Tel: (021) 469 4032 / 872

Application Submission:

  • Western Cape: Quoting the relevant reference number, direct your application to: The provincial Head, Office of the Chief Justice, Postal Address: Private Bag X9020, Cape Town, 8000, or hand deliver applications to the Office of the Chief Justice, Provincial Service Centre 30 Queen Victoria Street, cape Town
  • Email applications to: 2025/203/OCJ@judiciary.org.za
  • Quote the Reference Number in the subject line of your email.

Employment Equity Statement:
The Office of the Chief Justice is an equal opportunity employer. Preference will be given to suitably qualified candidates in accordance with the organisation’s Employment Equity objectives.

Closing Date: 22 August 2025

All applications must be submitted on a New Z83 form, which can be downloaded on internet at www.judiciary.org.za/ www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public Service Department and should be accompanied by a recent comprehensive CV only; contactable referees (telephone numbers and email addresses must be indicated). Please send your documents in a PDF and put them in one folder.

Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources. Each application form must be fully completed, duly signed and initialed on both pages by the applicant. The application must indicate the correct job title, the office where the position is advertised and the reference number as stated in the advert.

Failure by the applicant to fully complete, sign and initial the application form will lead to 40 disqualification of the application during the selection process. Applications on the old Z83 will unfortunately not be considered. Should you be in a possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).

Dual citizenship holders must provide the Police Clearance certificate from the country of origin (when shortlisted all non – SA Citizens will be required to submit a copy of proof of South African permanent residence). Applications that do not comply with the above-mentioned requirements will not be considered. Suitable candidates will be subjected to a personnel suitability check (criminal record, financial checks, qualification verification, citizenship checks, reference checks and employment verification).

Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. The Department reserves the right not to make any appointment(s) to the advertised post(s). Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered.

Failure to submit all the requested documents will result in the application not being considered during the selection process. All successful candidates will be expected to enter into an employment contract and a performance agreement within 3 months of appointment, as well as be required to undergo a security clearance three (3) months after appointment. The Office the Chief Justice complies with the provisions of the Protection of Personal Information Act (POPIA); Act No. 4 of 2013.

We will use your personal information provided to us for the purpose of recruitment only and more specifically for the purpose of the position/vacancy you have applied for. In the event that your application was unsuccessful, the Office of the Chief Justice will retain your personal information for internal audit purposes as required by policies. All the information requested now or during the process is required for recruitment purposes.

Failure to provide requested information will render your application null and void. The Office of the Chief Justice will safeguard the security and confidentiality of all information you shared during the recruitment process

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