Administration & Registry Clerk Vacancies (Multiple Posts

The Department of Defence invites qualified candidates to apply for multiple Administration and Registry Clerk positions across AFB Waterkloof, 68 Air School, the Procurement Unit, and the Mobile Deployment Wing. These roles offer an opportunity to support essential administrative, provisioning, and records management functions within the South African Air Force environment. Applicants must hold a Grade 12 certificate and possess strong communication, organisational and computer literacy skills. No experience is required, making these posts ideal for individuals seeking a stable career path within the public service.

Positions:

Provisioning Administration Clerk: Production (X3 Posts)
Administration Clerk: Production – AFB Waterkloof
Administration Clerk: Production – 68 Air School
Administration Clerk: Production – Procurement Unit OC (X2 Posts)
Registry Clerk: Production – AFB Waterkloof
Registry Clerk: Production – 68 Air School
Registry Clerk: Production – Mobile Deployment Wing
Registry Clerk: Production – Procurement Unit OC

Successful candidates will be responsible for tasks such as clerical support, record keeping, data capturing, stock maintenance, asset management, and the implementation of records management systems. Duties may also include issuing and receiving stores, handling enquiries, assisting with performance and leave capturing, and ensuring compliance with established procedures. All positions are aligned with employment equity goals and offer a competitive salary package at Level 05.

PROVISIONING ADMINISTRATION CLERK: PRODUCTION
REF NO: AFBWKLF/01/42/25/02 (X3 POSTS)
SALARY : R228 321 – R268 950 per annum (Level 05)
CENTRE : AFB Waterkloof, Pretoria

REQUIREMENTS : A minimum of Grade 12 (NQF L4) or equivalent. No experience.
Special requirements (Skills needed): Good communication (verbal/written) and Interpersonal skills. Computer literate and numerical skills.

DUTIES : Ensure the performance of high clerical tasks in support of the provisioning Administration Officers at e.g. Logistic/Supply Support. Tasks will include the preserving, storing and maintaining of certain military items, making arrangements for the maintenance of stock by experts, keeping data registers up to date iro stock received, issued and not issued. Render assistance during stocktaking and assist with the securing and keeping of warehouse/stores neat. Must do follow up actions on demands outstanding, assist with the updating of provisioning parameters on all ICN’s, must assist with the scrutinising and printing of all PA’s, must be able to do demand and purchasing as per PA’s, assist in the disposal and safe guarding of stores, must give feedback of all relevant stats required, determine future stock levels. Also responsible for binning and cleaning of stores, issuing and receiving of stores, must evaluate and determine requirements concerning the operational readiness of the Base or any Section thereof, must do stock taking of stores.

ENQUIRIES : Maj B. Lekgokgola /F Sgt L. Roos Tel No: (012) 672 3055
APPLICATIONS : Department of Defence, Air Force Base Waterkloof, P.O. Box1001, Lyttleton 0140 or may be hand delivered at Solomon Mahlangu Drive (M10) 378 JR, Centurion Department of Defence, Air Force Base Waterkloof, PO. Box X1001, Lyttleton, 0140 or may be hand deliver at Solomon Mahlangu Drive (M10) 378 JR, Centurion or email to afbwklfhr@dod.mil.za

NOTE : It Matth is the Department’s intention to promote equity (race, gender and disability) through the filling of this posts with candidates whose transfer/promotion/appointment will promote representivity in line with the numeric targets as contained in our Employment Equity plan.

ADMINISTRATION CLERK: PRODUCTION
REF NO: AFBWKLF/01/42/25/03
SALARY : R228 321 – R268 950 per annum (Level 05)
CENTRE : AFB Waterkloof, Pretoria

REQUIREMENTS : A minimum of Grade 12 (NQF L4) or equivalent. No experience.
Special requirements (Skills needed): Computer literate, organizing skills, good interpersonal relationships, effective verbal and written communication, Full knowledge of the utilisation of MS software packages.

DUTIES : Render general clerical support duties, Capturing of personnel leave and Subsistence & Travelling, capturing of personnel performance assessments, compiling database for skills development programmes for personnel and capturing reports, record assets of the unit and keep them updated by maintain the asset register and attend to telephone enquiries and maintain proper filling of documents in the section.

ENQUIRIES : Maj B. Lekgokgola /F Sgt L. Roos Tel No: (012) 672 3055
APPLICATIONS : Department of Defence, Air Force Base Waterkloof, P.O. Box1001, Lyttleton, 0140 or may be hand deliver at Solomon Mahlangu Drive (M10) 378 JR, Centurion or email to: afbwklfhr@dod.mil.za

NOTE : It is the Department’s intention to promote equity (race, gender and disability) through the filling of this posts with candidates whose transfer/promotion/appointment will promote representivity in line with the numeric targets as contained in our Employment Equity plan.

ADMINISTRATION CLERK: PRODUCTION
REF NO: 68AIRSCHL/01/42/25/01A
SALARY : R228 321 – R268 950 per annum (Level 05)
CENTRE : 68 Air School, Pretoria

REQUIREMENTS : A minimum of Grade 12 or (NQF L4) or equivalent. No experience.
Special requirements (Skills needed): Computer literate, organizing skills, good interpersonal relationships, effective verbal and written communication. Knowledge of clerical duties, practices as well as the ability to capture data, operate computer and collecting statistics.

DUTIES : Render general clerical support duties, capturing of personnel leave and Subsistence & Travelling, capturing of personnel performance assessments, compiling database for skills development programmes for personnel and capturing reports, record assets of the unit and keep them updated by maintain the asset register and attend to telephone enquiries and maintain proper filling of documents in the section.

ENQUIRIES : Maj V. Mahlangu/WO2 S.B Malaza Tel No: (012) 672 5039/5021
APPLICATIONS : Department of Defence, 68 Air School, Private Bag X15088, Lyttelton, 0140 or may be hand deliver at Snake Valley Road, 356 JR, Centurion or email to: oc68airschool@dod.mil.za

ADMINISTRATION CLERK: PRODUCTION (X2 POSTS)
REF NO: PROCUNITOC/01/42/25/(I)
SALARY : R228 321 – R268 950 per annum (Level 05)
CENTRE : Procurement Unit OC, Pretoria

DUTIES : Ensure the performance of high clerical tasks in Support of the Provisioning Administration Officers at e.g. Logistic/Supply Support. Tasks will include the preserving, storing and maintaining of certain military items, making arrangements for the maintenance of stock by experts, keeping data registers up to date iro stock received, issued and not issued. Render assistance during stocktaking and assist with the securing and keeping of warehouse/stores neat. Must do follow up actions on demands outstanding, assist with the updating of provisioning parameters on all ICN’s, must assist with the scrutinising and printing of all PA’s, must be able to do demand and purchasing as per PA’s, assist in the disposal and safe guarding of stores, must give feedback of all relevant stats required, determine future stock levels. Also responsible for binning and cleaning of stores, issuing and receiving of stores, must evaluate and determine requirements concerning the operational readiness of the Base or any section thereof, must do stock taking of stores.

ENQUIRIES : Maj T. Qwakele Tel No: (012) 351 2567/WO2 N.S. Dithatho Tel No: (012) 351 2773
APPLICATIONS : Department of Defence, SA Air Force Mobile Deployment Wing Snake Valley Road, Private Bag X1008, Thaba Tshwane, 0143 or may be hand deliver at Snake Valley Road, 356 JR, Centurion or email to: mobiledeploymentwing@dod.mil.za

REGISTRY CLERK PRODUCTION
REF NO: AFBWKLF/01/42/25/06
SALARY : R228 321 – R268 950 per annum (Level 05)
CENTRE : AFB Waterkloof, Pretoria

REQUIREMENTS : A minimum of Grade 12 (NQF L4) or equivalent. No experience.
Special requirements (skills needed): Knowledge of MS Word, Excel and Power Point. Typing skills. Language proficiency in English (written and verbal). Analytical and innovative thinking as well as problem Solving Skills. Excellent interpersonal skills. Sound organisational skills. High level of reliability. Ability to act with tact and discretion. Ability to do research and analyse documents and situations. Excellent record management skills. A background as record management will be an advantage.

DUTIES : Maintaining of proper record management guidelines, procedures and practices to support DOD record-keeping requirements. Identify and review all current recordkeeping and records management procedures. Continuous review of procedures. The management of Records Classification Systems (ie DOD Correspondence File Plan, record retention schedules). Administer clients’ requests for amendments and additions to records classification systems. Answer enquiries with the correct use of file references. Execute all administrative tasks with the maintenance of the records classification systems. Maintain and update the paper-based master copy of the records classification systems by adding additions and amendments when necessary. Ensure that the electronic version and the paper-based version of the records classification systems are always synchronized.

ENQUIRIES : Maj B. Lekgokgola/F Sgt L. Roos Tel No: (012) 672 3055
APPLICATIONS : Department of Defence, Air Force Base Waterkloof, Private Bag X1001, Lyttleton 0140 or may be hand delivered at Solomon Mahlangu Drive (M10) 378 JR, Centurion Department of Defence, Air Force Base Waterkloof, PO. Box X1001, Lyttleton 0140 or may be hand deliver at Solomon Mahlangu Drive (M10) 378 JR, Centurion or email to afbwklfhr@dod.mil.za

REGISTRY CLERK: PRODUCTION
REF NO: 68AIRSCHL/01/42/25/02B
SALARY : R228 321 – R268 950 per annum (Level 05)
CENTRE : 68 Air School, Pretoria

REQUIREMENTS : A minimum of Grade 12 (NQF L4) or equivalent. No experience.
Special requirements (skills needed): Knowledge of MS suite. Language proficiency in English (written and verbal). Analytical and innovative thinking as well as problem Solving Skills. Ability to do research and analyse documents and situations. Excellent record management skills. A background in record management will be an advantage.

DUTIES : Development and amendment of records management guidelines, procedures and practices to support DOD record-keeping requirements. Identify and review all current recordkeeping and records management procedures. Continuous review of procedures. The management of Records Classification Systems (ie DOD Correspondence File Plan, record retention schedules). Administer clients’ requests for amendments and additions to records classification systems. Answer enquiries with the correct use of file references. Execute all administrative tasks with the maintenance of the records classification systems. Maintain and update the paper-based master copy of the records classification systems by adding additions and amendments when necessary. Ensure that the electronic version and the paper-based version of the records classification systems are always synchronized.

ENQUIRIES : Maj V. Mahlangu/WO2 S.B. Mala Tel No: (012) 672 5039/5021
APPLICATIONS : Department of Defence, 68 Air School, Private Bag X15088, Lyttelton, 0140 or may be hand deliver at Snake Valley Road, 356 JR, Centurion or email: oc68airschool@dod.mil.za

REGISTRY CLERK: PRODUCTION
REF NO: MDW/01/42/25/01/B
SALARY : R228 321 – R268 950 per annum (Level 05)
CENTRE : Air Force Mobile Deployment Wing

REQUIREMENTS : A minimum of Grade 12 (NQF L4) or equivalent. No experience.
Special requirements (skills needed): Knowledge of MS Word, Excel and Power Point. Typing skills. Language proficiency in English (written and verbal). Analytical and innovative thinking as well as problem solving Skills. Excellent interpersonal Skills. Sound Organisational skills. High level of reliability. Ability to act with tact and discretion. Good people skills. Ability to do research and analyse documents and situations. Excellent record management skills. A background as record management will be an advantage.

DUTIES : Development and amendment of records management guidelines, procedures and practices to support DoD record-keeping requirements. Identify and review all current Recordkeeping and records management procedures. Continuous review of procedures. The management of Records Classification Systems (ie DoD Correspondence File Plan, Record retention schedules). Administer clients’ requests for amendments and additions to records classification systems. Answer enquiries wrt the correct use of file references. Execute all administrative tasks wrt the maintenance of the records classification systems. Maintain and update the paper-based master copy of the records classification systems by adding additions and amendments when necessary. Ensure that the electronic version and the paper-based version of the records classification systems are always synchronized.

REGISTRY CLERK: PRODUCTION
REF NO: PROCUNITOC/01/42/25/(II)
SALARY : R228 321 – R268 950 per annum (Level 05)
CENTRE : Procurement Unit OC, Pretoria

REQUIREMENTS : A minimum of Grade 12 (NQF L4) or equivalent. No experience.
Special requirements (skills needed): Knowledge of MS Word, Excel and Power Point. Typing skills. Language proficiency in English (written and verbal). Analytical and innovative thinking as well as problem solving Skills. Excellent interpersonal Skills. Sound Organisational skills. High level of reliability. Ability to act with tact and discretion. Good people skills. Ability to do research and analyse documents and situations. Excellent record management skills. A background as record management will be an advantage.

NOTE : It is the Department’s for the filling of this posts with candidates whose transfer/promotion/appointment will promote representivity in line with the numeric targets as contained in our Employment Equity plan.

CLOSING DATE : 28 November 2025 (Applications received after the closing date and faxed copieshesians will not be considered).

NOTE : Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office i.e effective 01 January 2021 or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/. Should an application be received using incorrect application employment form Z83, it will be disqualified, which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV only (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience).

Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview which should not be older than six months. Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application, it must be done in writing.

Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks and qualification and employment verification).

Successful candidates will also be subjected to security clearance processes. The level of appointments is dependent upon, qualifications, relevant experience and research output. The shortlisted candidates will be subjected to two (2) pre entry assessments (practical and ethical exercise) which will determine the candidate’s suitability. Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful.

Due to the large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to short-listed candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months in terms of the prescribed rules.

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