Office Administrator / Clerk Vacancy – Bulk Dynamics (Pty) Ltd Head Office

Bulk Dynamics (Pty) Ltd is inviting applications for the position of Office Administrator / Clerk within the Finance and Administration department at Head Office. This opportunity is suitable for candidates with strong administrative experience, excellent organisational ability, and an interest in supporting executive coordination and finance-related documentation processes in a fast-paced transport and logistics environment.

Bulk Dynamics operates across several provinces in South Africa and provides specialised services in dedicated fleet management, freight brokering, and materials handling solutions. The organisation also supports cross-border transportation activities, contributing to regional logistics efficiency across Southern Africa. The Office Administrator / Clerk role supports internal communication structures, executive scheduling processes, and financial documentation coordination that enable smooth daily operations across departments.

This position offers valuable exposure to administrative workflow systems within a logistics organisation while strengthening professional skills in document control, scheduling coordination, and operational support.

Position: Office Administrator / Clerk
Department: Finance and Administration
Reporting To: Managing Director and Financial Manager
Location: Head Office
Closing Date: 27 March 2026
Remuneration: Market-related (based on qualifications and experience)

Bulk Dynamics (Pty) Ltd operates as a transport and logistics service provider offering dedicated fleet solutions, freight brokering, materials handling services, and cross-border transportation across several provinces in South Africa. The Office Administrator / Clerk position supports daily office coordination, executive scheduling, documentation control, and finance administration activities that ensure efficient organisational operations.

Purpose of the Position

The Office Administrator / Clerk role provides structured administrative support to maintain efficient daily office operations within the Finance and Administration department.

Key support areas include:

• Managing executive diary coordination
• Supporting office workflow organisation
• Maintaining structured filing systems
• Coordinating meeting room scheduling
• Processing diesel invoices
• Supporting finance and operations documentation systems
• Maintaining communication between departments

The position ensures accurate administrative coordination that contributes to efficient operational performance across the organisation.

Key Responsibilities

Office Administration Duties

Responsibilities include:

• Managing day-to-day office operations and administration
• Maintaining office supplies and monitoring equipment functionality
• Coordinating meeting room bookings and scheduling requirements
• Handling incoming calls, visitors, and general enquiries
• Managing petty cash where required
• Maintaining organised office documentation systems
• Supporting internal communication coordination across departments

Executive Support Duties

Executive support responsibilities include:

• Managing the Managing Director’s diary and appointment scheduling
• Coordinating meetings and calendar updates
• Tracking reminders, action items, and follow-up tasks
• Assisting with confidential administrative duties
• Supporting ad-hoc executive requests when required
• Maintaining professional communication coordination with stakeholders

Finance and Operations Support Duties

Finance-related responsibilities include:

• Processing and capturing diesel invoices
• Verifying supporting documentation accuracy and completeness
• Liaising with finance and operations teams regarding documentation requirements
• Supporting document control systems
• Maintaining structured filing processes
• Assisting with reconciliation tasks when required
• Supporting operational record management activities

Responsibilities may change depending on business operational requirements.

Minimum Qualification Requirements

Applicants must have:

• Matric / Grade 12 (essential)

Advantageous qualifications include:

• Certificate in Office Administration
• Diploma in Business Administration
• Related administrative qualification

Additional advantage:

• Valid driver’s licence

Experience Requirements

Applicants should demonstrate:

• 1–2 years administrative or office support experience
• Experience coordinating diaries and appointments
• Experience managing office communication systems
• Experience handling general enquiries and visitors
• Experience working with invoices and supporting documentation
• Experience maintaining filing systems and document control structures
• Experience using Microsoft Excel, Word, and Outlook
• Basic spreadsheet coordination experience

Advantageous experience:

• Exposure to transport or logistics environments

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Technical Skills Requirements

Applicants must demonstrate:

• Strong Microsoft Excel skills
• Microsoft Word proficiency
• Microsoft Outlook competency
• Basic spreadsheet coordination ability

Advantageous:

• Microsoft PowerPoint knowledge

AI literacy expectations include:

• Understanding how AI tools support workplace productivity
• Awareness of AI applications and limitations
• Awareness of ethical considerations when using AI tools

Key Competencies and Attributes

Successful candidates should demonstrate:

• Strong organisational skills
• High attention to detail
• Excellent time-management capability
• Strong verbal communication skills
• Strong written communication skills
• Professional telephone etiquette
• Customer service orientation
• Problem-solving ability
• Ability to work independently
• Ability to work in a team environment
• Confidentiality awareness when handling sensitive information
• Proactive work approach
• Ability to manage multiple tasks simultaneously

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Work Environment Expectations

The position operates within a logistics and transport coordination environment supporting multiple operational departments.

Workplace expectations include:

• Supporting executive scheduling requirements
• Maintaining documentation accuracy
• Coordinating communication between departments
• Supporting finance-related administrative processes
• Maintaining structured workflow systems
• Responding to changing operational priorities
• Ensuring professional interaction with stakeholders

The role contributes to maintaining efficient operational continuity across administrative and finance support functions.

Remuneration

Compensation is market-related and determined based on:

• Qualifications
• Administrative experience
• Demonstrated workplace competencies
• Documentation coordination capability
• Executive support experience

Application Process

Applications must include:

• Updated Curriculum Vitae (CV)
• Submit applications to: careers@bulkdynamics.co.za

Closing Date: 27 March 2026

Applications received after the closing date may not be considered. Candidates who do not receive feedback after submission may consider their applications unsuccessful.