Bidvest Tank Terminals welcomes applications from suitably qualified individuals for the Office Admin Graduate role in Umhlanga, KwaZulu-Natal.
Position: Office Admin Graduate
Reference Number: BTT250610-2
Job Type: Graduate
Business Unit: Head Office
Department: Legal
Reporting To: Office Facilities Supervisor
Number of Positions: 1
Location: Umhlanga, KwaZulu-Natal
Minimum Education Level: Grade 12 | National Certificate
Job Category: Legal
Closing Date: 16 June 2025
Job Advert Summary
Bidvest Tank Terminals has an opportunity for an Office Admin Graduate. This opportunity exists within the Legal & Sustainability Department, based in Head Office, reporting to the Office Facilities Supervisor. The candidate has to meet the following minimum criteria.
To efficiently provide front office and administrative support to Head Office.
Minimum Requirements
- Matric
- Office Management/Administration/Business degree preferred
- 6 months general administrative experience would be advantageous
- Microsoft Office experience (excel experience would be an added advantage)
- Valid code B driver’s license would be advantageous)
Duties and Responsibilities
- Answer all incoming calls promptly and re-direct calls to the relevant extensions or take messages.
- Welcome guests on arrival and efficiently handle visitors
- Generate PRs for all head office related expenditure
- Receipt purchase orders for the relevant head office related expenditure
- Assist with sending out birthday memos for head office staff
- Schedule meetings, minute taking and distribute minutes
- Assist to manage and reconcile petty cash
- Arrange training room according to the type of meetings/requested setup
- Co-ordinate and order meals/refreshments for all meetings and trainings with the requestor
- Assist to monitor the execution and ensure completion of monthly and ad hoc head office services
- Engage with service providers for the execution of lease and building related requirements
- Assist to order and keep stock of head office consumables
- Track all head office related expenditure for budgeting purposes
- Ensure there are sufficient consumables and cleaning inventories always available
- Ensure all meeting rooms, training room and all printing areas are neat and tidy
- Issue stationery to head office employees
- Ensure all water dispensers have sufficient water supply, and all bar fridges are stocked with milk/water/drinks
- Assist with all head office and training related travel and accommodation bookings
Closing Date: 16 June 2025
How To Apply
If you are a qualified candidate, Bidvest Tank Terminals encourages you to apply for the Office Admin Graduate position based in Umhlanga, KwaZulu-Natal.