The KwaZulu-Natal Department of Health seeks interested and eligible applicants to apply for the post of Data Capturer in the UMgungundlovu Health District.
POSITION: Data Capturer X3 Posts
REFERENCE NUMBER: G78/2024
SALARY: R183 279.00 per annum
LOCATION: UMGUNGUNDLOVU HEALTH DISTRICT
CIRCULAR MINUTE NUMBER: N09/2024
REQUIREMENTS FOR POST:
MINIMUM EDUCATION AND TRAINING
NQF level 4 or 5/Senior Certificate/Grade 12/Standard 10/or equivalent
MINIMUM RELEVANT EXPERIENCE
No previous experience required
Experience in using Tier.net, WebDHIS would be an added advantage
RECOMMENDATIONS:
Unendorsed valid Code B driver’s licence (Code 08)
Be computer literate with a proficiency in MS Office Software Applications.
KNOWLEDGE, SKILLS, TRAINING AND COMPETENCE REQUIRED: –
Knowledge of applicable computer software/applications, e.g. MSWord and MSExcel
Knowledge of applicable policies and tools
Knowledge of clerical and administrative procedures
Knowledge and understanding of the legislative frameworks governing the Public Service.
Knowledge of storage and retrieval procedures in terms of the working environment
Planning and organising
Prioritising skills
Information collection and management
Problem solving
Analytical skills
Attention to detail
Accurate keyboard skills
Spelling and grammar skills
Computer skills
Data capturing skills
Decision making skills
Communication skills
Report writing skills
Multi-tasking skills
Typing skills and finger dexterity
Mathematical skills
Good record keeping and administrative skills
KEY PERFORMANCE AREAS: –
GROWING KWAZULU-NATAL TOGETHER
Undertake timely and accurate capturing of data
Receive documents for data capturing
Prepare, compile and sort documents for data capturing
Organise paperwork after entering data to ensure it is not lost
Capture data from available records into the required formats, e.g. database, tables, spreadsheets
Combine and rearrange data from source documents where required
Import and export data between different databases
Capture data for monthly and quarterly reports on all relevant electronic systems, e.g. WebDHIS
Capture Antenatal HIV survey data on DHIS
Populate standard monthly and quarterly reports with data obtained from WebDHIS that is relevant to the Institution
Verify the integrity of data
Analyse and verify the integrity of data received by comparing previously submitted reports and statistics and with source documents
Ensure that all sections have submitted data on a monthly and quarterly basis
Monitor the completeness of WebDHIS data from the sections to ensure that all data elements are reported on
Check the accuracy of data and correct incorrect data where necessary
Check and query missing information and errors observed during data entry
Obtain further information for incomplete documents
Provide support to end-users
Compile monthly and quarterly reports
Distribute reports to the relevant managers in the institution
Follow-up on the submission of information from the various sections
Submit the reporting template to Districts for monthly and quarterly reporting
Submit Tier.Net progress reports to the District Office on a monthly basis
Provide technical support to the managers at the institution on data systems (excluding IT support)
Retrieve data from the databases or electronic files as requested
Liaise with different units to collect data and information in the correct formats and within agreed timeframes
Provide guidance to stakeholders on the data to be collected
Attend data-related meetings and give feedback to the management team
Secure captured information in accordance with system specifications and protocols
Perform regular backups to ensure data preservation
Update registers and statistics on a regular basis and delete unnecessary files
Ensure records and files are properly maintained, sorted and secured
Store completed documents in designated locations
Maintain registers or records of activities and tasks
Comply with data integrity and security policies
CLOSING DATE FOR APPLICATION IS 10 JANUARY 2025
The Reference Number must be indicated in the column provided on the form Z.83.
All shortlisted candidates will be required to submit proof of work experience endorsed and stamped by the employer/s prior to the date of the Interview.
Competency and a battery of assessments and reference checking will be done as part of the selection process.
Interested applicants can visit the following website at www.kznonline.gov.za/kznjobs for full posts details.
Applicants are encouraged to apply for posts through the online e-Recruitment system at www.kznonline.gov.za/kznjobs or submit their Z83 and CV directly to the following email address HeadOffice.HRJobApplication@kznhealth.gov.za
Applicants may also visit any one of our Designated Online Application Centres (DOACS) where our friendly staff will assist you with applying online or receiving your hardcopy application. You can find the list of Designated Online Application Centres (DOACS) at www.kznonline.gov.za/kznjobs.
ALL APPLICATIONS SHOULD BE FORWARDED TO:- The Chief Director, Human Resource Management Services, KZN Department of Health, Private Bag X9051, Pietermaritzburg, 3200 OR Hand Delivered to: 330 Langalibalele Street, Natalia Building, REGISTRY, Minus 1: 1 North Tower
NB: (a) Failure to comply with the above instructions, faxed and e-mailed application will disqualify the applicants. Faxed and e-mailed applications will NOT be accepted.
(b) The appointments are subject to positive outcomes obtained from the State Security Agency (SSA) to the following checks (security clearance (vetting), criminal clearance, credit records, citizenship), verification of Educational Qualifications by SAQA, verification of previous experience from Employers and verification from the Company Intellectual Property Commission (CIPC).