The Education, Training and Development Practices Sector Education and Training Authority (ETDP SETA) invites interested and suitably qualified candidates to apply for Project Administrator positions available across various provincial offices. These roles are designed to support the effective implementation, coordination, and monitoring of projects and programmes, including the administration of learner stipends and related project activities. The opportunity is ideal for individuals with strong administrative, financial, and logistical coordination skills who are committed to ensuring efficient project delivery within the education and training sector.

Successful candidates will play a vital role in maintaining accurate project records, supporting stakeholder engagement, coordinating logistics, and ensuring compliance with approved processes and reporting requirements. The positions require individuals who are detail-oriented, organised, and capable of managing multiple responsibilities in a dynamic project environment, while contributing to the achievement of programme objectives and the overall effectiveness of provincial operations.

• Position: Project Administrator (19 Positions)
• Contract: 12 Months Fixed-Term
• Salary: R453 142.00 per annum (Total Cost to Company)

The Education, Training and Development Practices Sector Education and Training Authority (ETDP SETA) invites applications from suitably qualified and experienced candidates to fill 19 Project Administrator positions across various provincial offices.

The successful candidates will provide administrative, financial, and logistical support to ensure the effective implementation and monitoring of projects and programmes, including learner stipend administration.

Preference will be given to candidates residing in the respective province. No relocation assistance will be provided.

Regions / Locations

1. Eastern Cape: 2 positions (East London)
2. Free State: 1 position (Bloemfontein)
3. Gauteng: 2 positions (Johannesburg)
4. KwaZulu-Natal: 2 positions (Durban)
5. Limpopo: 2 positions (Polokwane)
6. Mpumalanga: 1 position (Nelspruit)
7. North West: 1 position (Potchefstroom)
8. Northern Cape: 1 position (Kimberley)
9. Western Cape: 2 positions (Bellville)
10. Constituency Support: 2 positions (Johannesburg)
11. Special Projects Unit: 2 positions (Johannesburg)
12. Regional Manager’s Office: 1 position (Johannesburg)

Purpose of the Job

The Project Administrator will provide comprehensive administrative, financial and logistical support to ensure the effective implementation, monitoring and reporting of projects and programmes, including the administration of learner stipend payments.

Minimum Requirements

Applicants must meet the following requirements:

• A National Diploma (NQF Level 6) in ETD, Business Administration or Management, Public Administration or Management, Human Resources Development, Office Administration, Project Management, or a related field.
  • A Bachelor’s Degree (NQF Level 7) in a relevant discipline will be an added advantage.
• Proven experience in project management, coordination, and monitoring within a programme or project environment.
• At least two (2) years’ administrative experience in a project management environment with exposure to financial administration and logistical coordination in the ETD sector or public entities.
• Experience in learner administration, stipend processing, project coordination, or grant-funded programme administration.
• Computer literacy in Microsoft Word, Excel, PowerPoint, Outlook, and Internet, including experience with databases and learner data management systems.
• Knowledge of Skills Development legislation, processes, and stakeholder engagement within the education and training sector.
• Strong organisational and time-management skills with the ability to manage multiple projects and prioritise tasks.
• Excellent written and verbal communication skills with the ability to engage stakeholders at all levels.
• Familiarity with project management methodologies and project management tools.
• Ability to work under pressure and meet deadlines.
• High level of accuracy and attention to detail.
• Strong problem-solving ability with capacity to identify and mitigate risks and issues.
• Strong analytical and technical skills.
• Ability to monitor and control project variables effectively.
• Ability to work collaboratively in a team environment and contribute additional effort when required.
• Ability to work with data and perform reconciliations.

Duties and Responsibilities

The successful candidates will be responsible for:

• Providing administrative support for the coordination and implementation of projects and programmes.
• Preparing requisitions for Supply Chain Management (SCM) for procurement of project-related goods and services.
• Preparing, processing and maintaining project payment documentation in accordance with approved processes and ensuring proper record keeping.
• Administering and coordinating learner stipend payments, including verification of attendance, banking details and supporting documentation prior to payment submission.
• Maintaining and updating learner stipend and project payment registers (tranche payments) in line with approved SLAs and MOAs.
• Conducting final verification of approved documents prior to scanning, uploading and reporting.
• Ensuring all beneficiary and learner documentation is complete, accurate and properly filed.
• Capturing project information and uploading supporting documents onto the Management Information System (MIS).
• Verifying learner banking details against approved remuneration lists and resolving stipend-related queries.
• Following up on outstanding learner attendance registers and timesheets to ensure timely stipend payments.
• Completing UI19 forms for learners and responding to related enquiries.
• Preparing and issuing letters of award to beneficiaries.
• Coordinating project logistics, including travel and accommodation arrangements.
• Arranging meetings and liaising with stakeholders, service providers and beneficiaries.
• Supporting project monitoring and evaluation by compiling statistical data on participants and beneficiaries.
• Developing and maintaining a composite monitoring schedule for all projects.
• Coordinating Project Steering Committee meetings.
• Following up on termination processes involving constituencies, learners and service providers where applicable.
• Assisting with weekly, monthly and quarterly project reports.
• Responding to project-related queries and supporting the Provincial Manager.
• Performing any other administrative duties as delegated by the Provincial Manager.

Applications

Interested applicants must submit:

• A comprehensive Curriculum Vitae (CV)
• Certified copies of qualifications
• A certified copy of ID

Applications must be submitted via email to:
Project.Admin@etdpseta.org.za

Please quote the position title and preferred province or region in the subject line of your email.

Closing Date: 24 February 2026 at 16:00

Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date, please consider your application unsuccessful. ETDP SETA reserves the right not to make an appointment.

Important Notice – POPIA

By applying for this position, you acknowledge and accept the following Protection of Personal Information Act, Act 4 of 2013 (POPIA) disclaimer:

• You consent to ETDP SETA processing your personal information as part of the recruitment process.
• ETDP SETA will take all reasonable measures to protect the personal information of applicants as defined under POPIA.

Late or incomplete applications will not be considered.