Grade 12 Jobs: Registry Clerk at Department of Environment 2026

Gauteng Department of e Gorvernment

Department of Environment Vacancy: Registry Clerk (REFS/042674)

The Department of Environment invites interested and suitably qualified candidates to apply for the position of Registry Clerk within the Records Management Directorate. This role involves the systematic handling of telephonic enquiries, the registration of hand-delivered mail, and the precise maintenance of files according to the established record classification system. Daily operations include the management of the Franking machine, the recording of valuable articles in the remittance register, and the electronic scanning of documents to ensure efficient digital storage. Successful candidates will perform these duties while observing strict security, privacy, and confidentiality standards in accordance with Information Security Policies.

Applicants must possess a Grade 12 Certificate and demonstrate essential competencies such as computer literacy, planning abilities, and strong communication skills. The application process requires the submission of a completed and signed New Z83 form along with a detailed Curriculum Vitae. Applications can be submitted online through the professional job centre portal or hand-delivered to Umnotho House in Johannesburg by the closing date of 27 March 2026. The Department intends to promote employment equity through this recruitment process, specifically encouraging applications from Coloureds, Indians, and People living with disabilities to meet numeric targets.

The Department of Environment is looking for a dedicated and organized individual to join the Records Management Directorate in Johannesburg. This entry-level position is ideal for those seeking to start a career in the Public Service.

POST DETAILS

  • Position: Registry Clerk
  • Reference Number: REFS/042674
  • Directorate: RECORDS MANAGEMENT
  • Number of Posts: 1
  • Package: R228 321 per annum plus benefits
  • Location: Johannesburg (Umnotho House)
  • Enquiries: Molebatsi Chuene (011 240 3084)
  • Closing Date: 27 March 2026

REQUIREMENTS

  • Grade 12 Certificate.
  • No experience required.
  • Competencies: Computer Literacy, planning and organisation skills, good verbal and written communication skills. Knowledge of registry duties, practices as well as the ability to capture data and operate computer. Working knowledge and understanding of the legislative framework governing the Public Service. Knowledge of storage and retrieval procedures in terms of the working environment. Understanding of the work in registry.

DUTIES

  • Attend to clients and handle telephonic and other enquiries received.
  • Receive and register hand delivered mail/files.
  • Receive all mail, sort, register and dispatch them.
  • Distribute notices on registry issues.
  • Opening and closing files according to record classification system.
  • Filing/storage, tracing (electronically/manually) and retrieval of documents and files.
  • Complete index cards for all files.
  • Open and maintain Franking machine register.
  • Frank post, record money and update register on a daily basis.
  • Undertake spot checks on post to ensure no personal post is included.
  • Lock post in postbag for messengers to deliver to Post Office.
  • Open and maintain remittance register.
  • Record all valuable articles as prescribed in the remittance register.
  • Hand delivers and signs over remittances to finance.
  • Send wrong remittances back to sender via registered post and record reference number in register.
  • Keep daily records of letters franked.
  • Electronic scanning of files.
  • Sort and package files for storage and distribution.
  • Compile list of documents to be disposed of and submit to the supervisor.
  • Keep records for closed documents.
  • Follow authorised procedures in performing registry duties, and must observe security, privacy and confidentiality at all times in accordance with Information Security Policies.

APPLICATION NOTES

To apply for the above position, please apply online at http://professionaljobcentre.gov.za or Hand Deliver at Ground floor, Main entrance 56 Eloff Street, Umnotho House Johannesburg.

  • All manual applications must include a completed, initialled and signed NEW Z83 Form, obtainable from any Public Service Department or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/ and a detailed Curriculum Vitae.
  • Applications submitted on an OLD Z83 form will not be accepted.
  • Certified copies of Identity Document, Grade 12 Certificate and the highest required qualifications as well as a driver’s licence where necessary, will only be submitted by shortlisted candidates to Human Resources on or before the day of the interview date. Failure to do so will result in your application being disqualified.
  • Foreign qualifications must be accompanied by an evaluation report issued by SAQA. It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation report.
  • Please ensure that you submit your application before the closing date as no late applications will be considered.
  • If you apply for more than 1 post, please submit separate applications for each post that you apply for.
  • Due to the large number of applications we envisage to receive, applications will not be acknowledged.
  • The department will not accept applications sent through email or fax.
  • Applicants must declare any pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered during/after the interview took place, the application will not be considered and in the unlikely event that the person has been appointed such appointment will be terminated.
  • The successful candidate will be appointed subject to positive results of the security clearance process.
  • The successful candidate will be required to enter into an employment contract and sign a performance agreement with the Department.
  • Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts, or the Department is affected by any process such as, but not limited to, restructuring or reorganization of posts, the Department reserves the right to cancel the recruitment process and re-advertise the post at any time in the future.

Employment Equity Statement It is the Department’s intention to promote retrospectivity (Race, Gender and Disability) in the Public Service through the filling of this post. It is the Department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan. Coloureds, Indians and People living with disabilities are encouraged to apply. The Department reserves the right not to appoint. If you do not receive any response from us within 3 months, please accept your application was unsuccessful.

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