The Department of Employment and Labour is dedicated to promoting fair labour practices, ensuring safe working conditions, and fostering employment opportunities across South Africa. The Mmabatho Provincial Office in North West invites candidates to apply for a role that supports the mission to create a better working environment for all.

Position: Office Aid
Salary: R163,680 per annum (Level 2)
Reference Number: HR4/4/07/29
Location: Mmabatho Provincial Office, North West, South Africa
Closing Date: 29 August 2025 at 16:00

The Department of Employment and Labour is excited to invite enthusiastic and dedicated individuals to apply for the position of Office Aid at our Mmabatho Provincial Office in the North West Province.

About the Role

As an Office Aid at the Mmabatho Provincial Office, you will play a vital role in ensuring a clean, organized, and efficient workplace. This entry-level position (Grade 8/10) offers a competitive annual salary of R163,680 and provides opportunities to develop valuable skills in office administration, catering, and team collaboration. The role is perfect for individuals who are detail-oriented, proactive, and eager to contribute to the Department’s mission of promoting employment equity and improving working conditions across South Africa.

Key Responsibilities

As an Office Aid, you will support the daily operations of the Mmabatho Provincial Office through a variety of essential tasks, including:

1. Maintaining a Clean Office Environment
   • Ensure all office areas, including workstations, meeting rooms, and common areas, are clean, tidy, and professional at all times.
   • Perform routine cleaning tasks such as dusting, vacuuming, sweeping, and waste management, adhering to best practices for hygiene and safety.
   • Monitor and replenish cleaning supplies to maintain a hygienic workplace.
2. Providing Food Service Assistance
   • Assist with catering tasks, including preparing and serving refreshments for meetings, workshops, or office events.
   • Maintain cleanliness and organization in kitchen or pantry areas, ensuring compliance with food safety and hygiene standards.
   • Support the setup and cleanup of catering services for office functions.
3. Supporting Stock Distribution
   • Assist in receiving, organizing, and distributing office supplies and stock to ensure availability for daily operations.
   • Keep accurate records of inventory and report any shortages or discrepancies to the relevant supervisor.
   • Ensure proper storage of stock to maintain quality and accessibility.
4. Performing Messenger Functions
   • Deliver documents, packages, or messages within the office or to external locations as required.
   • Assist with basic administrative tasks, such as filing, photocopying, or organizing documents.
   • Provide general support to office staff to facilitate efficient workflows and operations.

Who We’re Looking For

To excel in this role, you should bring a combination of practical knowledge, relevant skills, and a positive attitude. Below are the key requirements for the Office Aid position:

Minimum Requirements

• Education: Grade 8/10 (South African National Senior Certificate or equivalent).
• Experience: No prior experience is required, though experience in cleaning, catering, or office support roles will be advantageous.

Knowledge

• Cleaning Practices: Understanding of general cleaning techniques, hygiene standards, and the safe use of cleaning equipment and products.
• Catering: Basic knowledge of food preparation, presentation, and kitchen hygiene.
• Office Practice: Familiarity with basic office operations, such as stock management, document handling, or administrative support.

Skills

• Communication: Ability to interact professionally and courteously with colleagues, supervisors, and visitors.
• Interpersonal Relations: A friendly, approachable demeanor with the ability to work collaboratively in a diverse team.
• Time Management: Capability to prioritize tasks and manage time effectively to meet deadlines.
• Attention to Detail: A keen eye for maintaining cleanliness, order, and professionalism in the workplace.

Personal Attributes

• Reliability and punctuality to ensure consistent support for office operations.
• A proactive attitude and willingness to take initiative when needed.
• Physical stamina to handle tasks such as cleaning, lifting light stock, or performing messenger duties.
• A commitment to upholding the Department’s values of professionalism, integrity, and service excellence.

Why Join the Department of Employment and Labour?

The Department of Employment and Labour is committed to fostering a fair, inclusive, and productive work environment across South Africa. By joining our team at the Mmabatho Provincial Office, you will contribute to our mission of promoting employment equity, protecting workers’ rights, and supporting economic growth. As an Office Aid, you will be part of a dynamic, supportive team that values collaboration, diversity, and continuous improvement.

Benefits of the Role

• Competitive Salary: Earn a stable annual salary of R163,680, with opportunities for growth as you gain experience.
• Supportive Work Environment: Work in a professional setting with a team that values your contributions and fosters teamwork.
• Skill Development: Gain hands-on experience in office support, catering, and administrative tasks, building a foundation for future career opportunities.
• Contribution to Public Service: Play a vital role in supporting the Department’s mission to improve working conditions and opportunities for all South Africans.

About the Mmabatho Provincial Office

Located in the vibrant city of Mmabatho, the capital of the North West Province, our Provincial Office serves as a key hub for delivering employment and labour services to the region. Mmabatho is known for its rich cultural heritage, welcoming community, and blend of urban and rural charm. The office, situated at Provident House, University Drive, is easily accessible and provides a professional yet friendly work environment where teamwork and dedication are highly valued.

How to Apply

If you’re excited about this opportunity to contribute to a well-functioning office and support a team dedicated to public service, we’d love to hear from you! To apply, please submit the following:

• A completed Z83 application form (available from any government office or online at www.gov.za).
• A detailed CV highlighting your qualifications, skills, and any relevant experience.
• Certified copies of your ID and educational certificates (Grade 8/10 or equivalent).

Application Submission

• By Post: Chief Director: Provincial Operations, Private Bag X2040, Mmabatho, 2735.
• Hand Delivery: Provident House, University Drive, Mmabatho.
• By Email: [email protected]

Closing Date

• Walk-in Applications: 29 August 2025 at 16:00.
• Online Applications: 29 August 2025 at 00:00.

Important Notes for Applicants

• Ensure all required documents are included with your application to avoid disqualification.
• Late or incomplete applications will not be considered.
• The Department of Employment and Labour is an equal opportunity employer and encourages applications from women, youth, and persons with disabilities.
• Successful candidates will undergo a vetting process and must provide proof of qualifications.
• Correspondence will be limited to shortlisted candidates only. If you do not hear from us within eight weeks of the closing date, please consider your application unsuccessful.

To ensure your application for the advertised position complies with the requirements, follow these detailed instructions:

1. Application Documents:

• Complete the new Z83 application form, available from any Public Service Department or online at www.gov.za/documents. The old Z83 form is not accepted and will lead to disqualification.
• Prepare an updated, comprehensive CV detailing your previous experience (if applicable).
• Combine the Z83 form and CV into a single PDF document. JPEG or other formats are not accepted.

1. Z83 Form Requirements:

• Fully complete, initial, and sign Sections A, B, C, and D of the Z83 form.
• For Sections E, F, and G, you may refer to your CV or indicate “see attached” due to limited space. However, the question in Section F regarding conditions preventing re-appointment must be answered, and the declaration must be signed.
• Failure to fully complete, initial, or sign the Z83 form will result in disqualification.

1. Submission Instructions:

• In the email subject line, include the job title and reference number of the post.
• Send the application to the correct email address specified for the post.
• Do not submit applications via fax, as they will not be considered.
• Ensure the application is submitted before the closing date. Late applications will be disqualified.

1. Additional Notes:

• Only the Z83 form and CV are required at the initial application stage. Certified copies of qualifications and other documents (e.g., SAQA evaluation for non-RSA citizens with foreign qualifications) are only required from shortlisted candidates, as specified in the advert.
• Shortlisted candidates will undergo a pre-entry practical exercise to assess suitability and personnel suitability checks (e.g., criminal record, citizenship, credit, qualification, and employment verification).
• By applying, you consent to the collection and processing of your personal information per the Protection of Personal Information Act (POPIA), used solely for this recruitment process.

1. Outcome Notification:

• Only shortlisted candidates will be contacted. If you do not hear back within eight weeks of the closing date, consider your application unsuccessful.
• The Department reserves the right not to fill the advertised post(s).

1. Equity and Contract:

• The Department is an equal opportunity employer, prioritizing equity in race, gender, and disability as per its Employment Equity Plan.
• Successful candidates will sign an employment contract and a performance agreement.

Important: Failure to comply with any of these requirements (e.g., incorrect form, incomplete documents, or late submission) will result in disqualification. For further details, refer to the advert or contact the relevant Human Resources department.