SAFCOL Group invites interested and suitably qualified candidates to apply for the Payroll Administrator position based in Nelspruit. This permanent opportunity is suited to individuals with experience in payroll administration, strong analytical ability, and sound knowledge of payroll systems and statutory compliance processes. The successful candidate will be responsible for capturing and verifying payroll inputs, maintaining accurate leave records, processing salary runs (ACB), preparing statutory submissions such as IRP5s, and ensuring payroll accuracy in line with organisational standards and deadlines.

The role further requires the administration of third-party payments, reconciliation of payroll data, handling payroll queries, and supporting reporting requirements for Treasury projections and statutory bodies including SARS and the Department of Employment and Labour. Candidates with SAGE VIP Payroll certification, 1–3 years of relevant experience, and a National Diploma in Finance or Human Resource Management (NQF Level 6) as an added advantage are encouraged to submit applications before the closing date of 22 April 2026.

Position: Payroll Administrator
Status: Permanent
Location: Nelspruit
Grade: B4
Reporting Line: Payroll Manager
Closing Date: 22 April 2026

SAFCOL Group invites suitably qualified candidates to apply for the Payroll Administrator position based in Nelspruit. This opportunity is ideal for individuals with payroll administration experience, strong attention to detail, and knowledge of South African payroll legislation and systems.

Role Purpose

The purpose of the Payroll Administrator role is to administer and process payroll inputs by capturing and verifying payroll data, maintaining leave records, ensuring payroll accuracy, executing net salary runs (ACB), issuing payslips, and preparing statutory documents such as IRP5s.

The successful candidate will support payroll compliance, reporting accuracy, and efficient salary processing within organisational deadlines.

Key Responsibilities

The Payroll Administrator will be responsible for the following duties:

Payroll Processing and Administration

• Receive, verify, and capture payroll input data
• Maintain and update employee leave records on the payroll system
• Generate and review system reports to validate payroll inputs
• Review payroll information for completeness and accuracy
• Perform salary calculations for the allocated zone
• Execute net salary runs (ACB) for employees
• Close payroll periods to prevent unauthorised or late entries
• Identify and resolve duplicated ID numbers and bank account records
• Investigate and address negative salary transactions
• Print payroll reports and maintain proper filing systems

Statutory Compliance and Reporting

• Register new employees for tax numbers with SARS
• Prepare statutory third-party payments including:
  • PAYE
  • UIF
  • SDL
• Complete monthly UIF submissions to the Department of Employment and Labour
• Generate retirement fund reports
• Validate payroll totals against reports
• Prepare statutory documentation such as IRP5s
• Process payroll journals between payroll and financial systems
• Finalise transfers within required timelines

Financial and Third-Party Payments

• Process creditor payments on the financial system including:
  • Bonds
  • Garnishees
  • Insurance deductions
  • Annuities
• Verify retirement annuities and pension deductions
• Adjust medical aid contributions and subsidies where required
• Calculate net salaries and third-party payments for Treasury projections
• Prepare approvals and releases for statutory payments

Payroll Integrity and Reconciliation

• Conduct staff complement reconciliation checks
• Ensure payroll accuracy and compliance with organisational policies
• Extract payroll reports according to reporting deadlines
• Maintain orderly filing of payroll documentation

Stakeholder Support and Queries

• Address payroll queries promptly and professionally
• Escalate complex payroll issues to the relevant manager
• Liaise with external stakeholders when necessary
• Respond to enquiries from:
  • Medical aid providers
  • Attorneys
  • Insurance companies
• Ensure timely feedback to all stakeholders

Minimum Requirements

Applicants must meet the following criteria:

• Grade 12 certificate
• SAGE VIP Payroll System Certification
• 1–3 years’ experience in Payroll Administration
• Valid driver’s licence

Advantageous qualification:

• National Diploma in Finance or Human Resource Management (NQF Level 6)

Leadership Competencies

Candidates should demonstrate:

• Operational Delivery
• Self-Awareness

Behavioural Competencies

Successful applicants are expected to have:

• Strong attention to detail
• Analytical thinking ability
• Integrity and confidentiality
• Customer service orientation
• Effective time management
• Problem-solving skills

Technical Competencies

Required technical capabilities include:

• Payroll systems proficiency
• Microsoft Excel (Intermediate to Advanced)
• Knowledge of South African labour and tax legislation
• Payroll processing and calculations
• Payroll reconciliations
• Statutory reporting and compliance

Employment Equity

SAFCOL Group is an equal opportunity employer with a strong focus on gender equality and the inclusion of people living with disabilities. Employment Equity principles will be applied during the recruitment process.

By submitting an application, candidates consent to their information being shared with the interview panel for this vacancy only. Information will not be used for any other purpose and will be discarded after the recruitment process is completed.

How to Apply

Interested and qualified candidates should submit:

• A concise CV
• Certified copies of qualifications

Applications must be emailed to:

Ms. Sandra van der Walt
Human Capital Practitioner
Email: sandrarecruitment@safcol.co.za
Contact Number: 082 079 1092

Closing Date: 22 April 2026

If no response is received within 30 days after the closing date, consider the application unsuccessful.