The South African Health Products Regulatory Authority (SAHPRA) invites interested and suitably qualified candidates to apply for the position of Admin Screener: Radiation Control (X-Ray Licensing) based in Cape Town. This role offers a salary package of R309 253.00 – R328 223.00 per annum (Total Cost to Company) and requires applicants with Matric (NQF Level 4), supported by post-matric certification or a diploma and 1–2 years of administrative experience, including proficiency in MS Office, email correspondence, office administration, and filing. Basic knowledge of radiation control will be an added advantage.
The successful candidate will provide administrative screening support by uploading and logging electronic applications, capturing details into databases, screening submissions against checklists, and liaising with applicants and managers regarding omissions or corrections. Additional responsibilities include ensuring compliance with Standard Operating Procedures, managing electronic data storage systems, coordinating unit meetings, arranging travel, following up on outstanding information and inspection reports, and assisting with risk, audit, and enquiry management. Applications must be submitted through the SAHPRA online portal before the closing date of 29 January 2026 at 16:00.
POSITION: Admin Screener: Radiation Control (X-Ray Licensing)
SALARY: R 309 253.00 – R 328 223.00 per annum (Total Cost to Company)
REFERENCE NUMBER: SAHPRA 57 of 2025/26
CENTRE: Cape Town, Western Cape
REQUIREMENTS:
- Matriculation (NQF Level 4)
- Post-matric certification/Diploma with 1 to 2 years of experience in:
- MS Office (Excel and Word)
- Email/Outlook
- Office administration
- Filing
- Basic radiation control knowledge will be an added advantage
COMPETENCIES, KNOWLEDGE AND SKILLS:
- Thorough knowledge and understanding of sound administrative and reporting requirements
- High level of accuracy in preparing and entering information with strong attention to detail
- Ability to write clear and comprehensive reports
- Excellent interpersonal, written, and verbal communication skills
- Critical thinking and good judgment to solve problems quickly and effectively
- Proficiency in computer skills
- Effective time management and resourceful problem-solving
- Strong client orientation and customer service focus
- High levels of confidentiality, professionalism, honesty, and integrity
- Ability to keep accurate records
DUTIES:
Screening Administrative Support:
- Upload applications and related documentation in accordance with SOPs
- Receive and log electronic applications from industry
- Capture relevant details into the database as per SOP
- Screen applications using a screening checklist and note omissions
- Send incomplete or incorrect application forms back to applicants for correction
- Assess applications against the relevant electronic administrative checklist
- Submit administrative queries resulting from screening to the relevant manager
- Send screened licence applications to the technical reviewer before licensing
Administrative Support and Compliance:
- Ensure the business unit complies with approved Standard Operating Procedures
- Manage and update the electronic data storage system
- Manage communication from the unit manager and follow up on tasks
- Arrange travel and accommodation for the unit
- Schedule unit meetings and workshops
Follow-up of Outstanding Information and Inspection Report Responses:
- Follow up outstanding information on received application forms within 5 working days
- If no response, make a telephone call
- If still no response within 5 working days, discuss plan of action with the Assistant Manager or Deputy Manager
- Once inspection reports are emailed by the inspector to the licence holder:
- Allow 30 days from the report date
- Send reminders via email within 3 days of the pending date
Management of Risk and Audit Queries:
- Confirm inspection dates and ensure inspection reports are sent timeously
- Issue pending files to inspectors for follow-up and ensure filing tasks are completed
- Keep document management systems up to date
- Manage office equipment and consumables
- Handle enquiries from the public and licence holders effectively
INSTRUCTIONS TO APPLICANTS (HOW TO APPLY):
Interested candidates who meet the above requirements must submit an application clearly indicating the title of the position and reference number. Applications must include:
- A signed cover letter
- A detailed Curriculum Vitae (CV) with names and email addresses of three (3) referees
- Certified copies of required qualifications (including matric)
Only shortlisted candidates will be required to submit certified copies of qualifications and other documents on or before the interview date, as communicated by Human Resources.
Applicants with foreign qualifications must include an evaluation certificate from SAQA.
Important Notes:
- Incomplete applications will not be considered
- No late applications will be accepted
- Communication will be limited to shortlisted candidates only
- Applicants not contacted within three (3) months after closing should consider their application unsuccessful
- Pre-suitability checks will be conducted, including:
- Security clearance
- Qualification verification
- Criminal record checks
- Credit checks
- Citizenship status
- Work experience verification
SAHPRA is committed to equal opportunity employment and promoting equity in line with the Employment Equity Act, 55 of 1998. Applicants with disabilities are encouraged to apply and indicate their disability status.
SAHPRA reserves the right not to make any appointment(s).
SAHPRA adheres to POPIA (Protection of Personal Information Act, 4 of 2013)
HOW TO APPLY
Applications must be submitted through the SAHPRA Website Online Portal at http://www.sahpra.org.za/vacancies. Interested candidates who meet the requirements should submit an application clearly indicating the title of the position and reference number. Each application must include a signed cover letter, a detailed Curriculum Vitae (CV) with the names and email addresses of three (3) referees, as well as certified copies of the required qualifications, including matric. Applicants with foreign qualifications must attach an evaluation certificate from SAQA.
Incomplete applications or submissions without the required documentation will not be considered, and no late applications will be accepted. Only shortlisted candidates will be contacted and may be required to submit additional certified documents before the interview date. Applicants not contacted within three (3) months after the closing date should consider their application unsuccessful. The closing date for applications is 29 January 2026 at 16:00.
Enquiries:
Please contact Mr T Khunou, HR Business Partner, via email:
Tshepo.Khunou@sahpra.org.za
NOTE: Applications submitted to this email address will not be considered.