The SANRAL invites interested and suitably qualified candidates to apply for the position of Legal Coordinator to be based in Pretoria, Gauteng.
Position: Legal Coordinator (2484)
Requisition ID: 2484
Reports To: GM: Legal Services
Grade: C
Salary: Market-related
Location: SANRAL Head Office, 48 Tambotie Avenue, Val de Grace, Pretoria
Appointment Type: Permanent
POSITION OBJECTIVE:
To provide legal administrative support, coordination of the activities and report preparation and submissions to the Legal Services team. Keep an up-to-date records and information management system, and registers of legal activities. Record, allocate and monitor the progress of incoming legal service requests, and perform any ad hoc functions required in the Legal Services Department. conduct research and provide administrative support to the Legal Services team.
MINIMUM REQUIREMENTS:
FORMAL EDUCATION
• NQF 6 qualification or above – Paralegal Studies, Public Administration, Legal Secretariat, Law, Administration Support and Management or related qualification. (LLB will be an added advantage.
WORK EXPERIENCE
• Minimum of 3 years recent related experience in administrative coordination/ legal secretarial, paralegal role providing administrative and reporting support to legal teams in a fast-paced environment (law firm/ in-house corporate legal /SOE Legal environment)
• Providing senior management administrative support in a legal environment.
• Consolidating activity reports of the legal team and preparing the legal services department reports, document management and managing the filing systems.
ADVANTAGEOUS
• Knowledge of government structures and operations in SOEs and the public sector.
• Knowledge of Legal procedures and compiling legal documents.
TECHNICAL COMPETENCIES:
• Legal research support – Understanding and working knowledge of legal reporting and administrative tools and systems, such as LegalSuite, Updraft or an equivalent populate legal information, legal precedents and templates, reporting legal information, records and activities to assist the legal department with decision-making and an efficient administration and reporting of its activities.
• Microsoft skills – A proficient level of computer skills is required in Microsoft Office suite, including Outlook, Word, Excel and PowerPoint.
• Communication skills – Good interpersonal skills, people skills, organising and communication skills.
• Attention to detail – Natural inclination for paying close attention to details and ability to complete tasks with a high level of thoroughness, accuracy and completeness.
• Organisation – Ability of to make efficient and effective use of time, energy and resources available by organising workloads and scheduling and prioritising tasks.
KEY RESPONSIBILITIES:
Document management and administration
• Ensure that all legal documents are stored in a structured manner on a central database / repository with secure access and accurate version control.
• Design, implement and maintain an effective and efficient document management and filing system to facilitate easy document (electronic and paper) retrieval and reference.
• Ensure that the confidentiality of legal documentation is maintained.
Knowledge and information management
Assist with the development of a knowledge management training policy, plan and materials for the Legal and Compliance function.
Manage information and statistics of the function, including the preparation of reports (standard and ad-hoc) required to help ensure legal and regulatory compliance.
Assist with the co-ordination and planning of ethics, legal and regulatory compliance training, assist with monitoring implementation and compliance with policies, report on compliance failures, advising relevant internal stakeholders on how to improve future compliance.
Legal support services
Prepare various legal agreements and forms required for signature and/or further action by legal advisors.
Prepare standard letters and correspondence in response to internal and external legal enquiries.
Liaise with internal legal team and end-users or with external legal counsel on documentation and administrative or confidential legal issues.
Facilitate the procurement of external legal counsel through assisting with drafting technical legal specifications (i.e. Scope of Engagements).
Identify opportunities for, and facilitate training on, initiatives that aim to enhance operational workflow, systems and procedures.
Workflow management and support
Act as a contact point for all SANRAL enquiries on legal issues and/or service requests.
Administer SANRAL legal service requests and proactively consolidate required information before allocation to Legal and Compliance counsel (internal or external).
Ensure the efficient allocation of legal service requests, tracking the status of requests until completion.
Implement and maintain an effective and efficient legal services workflow monitoring system, ensuring that the status of all legal services, litigation and dispute resolution workflow are continuously updated.
Monitor the status of legal tasks and facilitate the timely completion of tasks by liaising with legal colleagues and/or outside legal counsel
Administrative support and budget monitoring
Organise and maintain calendars and co-ordinate appointments/ meetings, drafting meeting agendas when required.
Manage travel and accommodation arrangements on behalf of Legal and Compliance team.
Perform general clerical work at the request of the Legal and Compliance team.
Monitor and report on legal expenditure against budget.
Facilitate the processing of invoices for payment and keep a register of payments made.
EMPLOYMENT REFERENCE CHECKS
Employment reference checks are a requirement as part of SANRAL’s recruitment and selection process. In order for SANRAL to conduct these checks, a consent form needs to be completed and signed by the applicant. As an applicant of this position, you authorize SANRAL to process all the information provided for the purpose of your application for the position as well as the verification and record keeping of such credentials.
Please note that this is a confidential document and is intended for internal use by SANRAL’s Human resources department only.
EMPLOYMENT EQUITY
Appointments will be made in accordance with SANRAL’s Employment Equity plan.
SANRAL reserves the right not to fill any position.
Closing date for applications: 06 September 2024
How to apply
Apply Here: Legal Coordinator
Note: Only shortlisted candidates will be contacted.