Supreme Chicken invites interested and suitably qualified candidates to apply for the position of Admin Clerk (Maintenance) to be based in Botshabelo, Free State.
Position: Admin Clerk (Maintenance)
Reference Number: CBH250625-1
Business Unit: Supreme Poultry
Division: Processing
Department / Branch: Botshabelo Abattoir
Job Type: Permanent
Number of Positions: 01
Location: Botshabelo, Free State, South Africa
Equity Status: EE Preferred
Job Category: Administrative
Minimum Education Level: Grade 12 | National Certificate
Closing Date: 10 June 2025
Job Advert Summary
Perform work involving clerical functions relating to the requirements of the maintenance section. Duties may involve time keeping, taking minutes, budget, non-stock orders, liaise with suppliers, overtime authorizations, and relevant documents as and when required.
Minimum Requirements
- Grade 12
- Administration Diploma advantageous
- 1-2 years relevant experience.
- Computer literacy required (MS Word, Power Point, Excel and excellent e-mail ethics).
- Good organisation skills.
- Good comprehension of English (Fluent in reading, writing, speaking and understanding).
- Basic knowledge of general hygiene practices.
- Excellent time keeping skills.
- Able to work under pressure.
- Working overtime when required.
- HACCP knowledge
- Drivers licence.
Duties and Responsibilities
- Time attendance – Control gate registers and time sheets.
- Leave and absenteeism – Control the leave book and make sure staff complete documentation, sign off by HOD and submit documents to Human Resources / Admin.
- Check and scrutinize the water & electricity usage on a daily basis and maintain the integrity of the Excel file.
- Overtime work schedules and authorization documentation to be completed, submitted and filed accordingly.
- PPE documentation – 3 monthly checks
- Pass-out book control and update register regarding equipment / assets leaving and returning to site.
- Pass-out book control for Waste Feather Meal and scrap, etc.
- Keep file on weighbridge documents for Waste Feather Meal and coal ash and scrap that is sold.
- Utilize Syspro to create requisitions, obtain authorizations, create purchase orders and send out to suppliers. GRN all orders/invoices where equipment has been received and forward relevant documentation to the finance section.
- Keep record of all backorders and obtain credit notes from suppliers if the need arises.
- Complete relevant documentation for Capex purchases and maintenance costs that exceed the specified amount for authorizations that are required from Head Office.
- Maintain a budget in Excel for all orders placed with suppliers for stock and non-stock items.
- Compile end-of-the-month figures regarding water, electricity and efficiency and send them out to recipients via email.
- Petrol books – Receive from staff and submit them to Human Resources/Admin.
- Prepare PowerPoint presentation documents at the end of each month populated with data that is relevant to the maintenance department.
- Minutes of meetings to be taken and filed accordingly.
- Able to operate Windows software, such as MS Office, Syspro and Pragma software packages.
- Maintain and update the maintenance section Action List.
- Other relevant duties assigned.
Closing Date: 10 June 2025
How To Apply
We are an equal opportunity employer. We celebrate diversity and are committed to creating a representative workforce and an inclusive environment for all employees. It is furthermore company policy to promote from within and internal candidates meeting the required job specifications, will take priority over external applicants, provided this supports our operational requirements and business objectives. CBH reserves the right not to fill the position.