Administration Clerk Opportunity Available Across Multiple Locations

Limpopo Department of Public Works Roads Infrastructure

The Limpopo Department of Public Works, Roads and Infrastructure invites interested and suitably qualified candidates to apply for the position of Administration Clerk. This is an excellent opportunity for individuals looking to contribute to the efficient administration and support functions within a dynamic government department.

Positions and Locations:

  • Administration Clerk X2 – Vhembe District (Thohoyandou Building Maintenance & Malamulele Building Maintenance)
  • Administration Clerk X2 – Vhembe District (Malamulele Roads Maintenance and Mutale Roads)
  • Administration Clerk X3 – Sekhukhune District
  • Administration Clerk – Sekhukhune District (Elias Motswaledi Stores)
  • Administration Clerk – Sekhukhune District
  • Administration Clerk – Waterberg District
  • Administration Clerk – Capricorn District (Polokwane Stores) & Sekhukhune District Office
  • Administration Clerk – Waterberg District

Departmental Circular No: 23 of 2025

Position: Administration Clerk X2

  • Ref. No.: S4/3/2/105, S4/3/2/106
  • Component: Building Infrastructure Maintenance: Routine Maintenance
  • Salary Notch: R228 321.00 per annum
  • Salary Level: 05
  • Centre: Vhembe district (Thohoyandou building maintenance & Malamulele building maintenance)

MINIMUM REQUIREMENTS:
A qualification at NQF level 04 as recognised by SAQA. Valid driver’s license, with the exception of applicants with disabilities.

KNOWLEDGE AND SKILLS:
Knowledge of general administration duties, practices as well as the ability to capture data, operate computer and collecting statistics. Knowledge and understanding of the legislative framework governing the Public Service. Knowledge of work procedures in terms of the working environment. Job knowledge. Communication. Interpersonal relations. Flexibility. Computer. Language and good verbal and written communication skills.

KEY PERFORMANCE AREAS:

  • Render administration clerical support of building maintenance: Receive documentation for building maintenance. Record, organise, store, capture and retrieve correspondence and data in relation to building maintenance. Update registers and statistics. Handle routine enquiries. Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required. Keep and maintain the filing system for the component. Type letters and/or other correspondence when required. Keep and maintain the incoming and outgoing document register of the component.
  • Render administration clerical support on office services and accommodations: Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery. Keep and maintain the asset register of the component.
  • Render administration clerical support of fleet services: Receive and provide GG allocation to use during and after normal working hours. Record, organise, store, capture and retrieve correspondence and data in relation to fleet management. Update fleet management registers and statistics. Handle routine enquiries.
  • Provide personnel administration clerical support services within the component: Maintain a leave register for the component. Keep and maintain personnel records in the component. Keep and maintain the attendance register of the component. Forward component leave form to corporate services.
  • Render financial administration support services in the component: Check correctness of subsistence and travel claims of officials and submit to manager for approval.

Position: Administration Clerk X2

  • Ref. No.: S4/03/183, S4/3/10/184
  • Component: Roads Infrastructure Maintenance
  • Salary Notch: R228 321.00 per annum
  • Salary Level: 05
  • Centre: Vhembe district (Malamulele Roads Maintenance and Mutale Roads)

MINIMUM REQUIREMENTS:
A qualification at NQF level 04 as recognised by SAQA. Valid driver’s license, with the exception of applicants with disabilities.

KNOWLEDGE AND SKILLS:
Knowledge of general administration duties, practices as well as the ability to capture data, operate computer and collecting statistics. Knowledge and understanding of the legislative framework governing the Public Service. Knowledge of work procedures in terms of the working environment. Job knowledge. Communication. Interpersonal relations. Flexibility. Computer. Language and good verbal and written communication skills.

KEY PERFORMANCE AREAS:

  • Render administration clerical support of building maintenance: Receive documentation for building maintenance. Record, organise, store, capture and retrieve correspondence and data in relation to building maintenance. Update registers and statistics. Handle routine enquiries. Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required. Keep and maintain the filing system for the component. Type letters and/or other correspondence when required. Keep and maintain the incoming and outgoing document register of the component.
  • Render administration clerical support on office services and accommodations: Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery. Keep and maintain the asset register of the component.
  • Render administration clerical support of fleet services: Receive and provide GG allocation to use during and after normal working hours. Record, organise, store, capture and retrieve correspondence and data in relation to fleet management. Update fleet management registers and statistics. Handle routine enquiries.
  • Provide personnel administration clerical support services within the component: Maintain a leave register for the component. Keep and maintain personnel records in the component. Keep and maintain the attendance register of the component. Forward component leave form to corporate services.
  • Render financial administration support services in the component: Check correctness of subsistence and travel claims of officials and submit to manager for approval.

Position: Administration Clerk X3

  • Ref. No.: S4/3/9/182
  • Component: Finance: Acquisition Management
  • Salary Notch: R228 321.00 per annum
  • Salary Level: 05
  • Centre: Sekhukhune district

MINIMUM REQUIREMENTS:
A qualification at NQF level 04 as recognized by SAQA. Valid driver’s license with the exception of applicants with disabilities.

KNOWLEDGE AND SKILLS:
Knowledge of general administration duties, practices as well as the ability to capture data, operate computer and collecting statistics. Knowledge and understanding of the legislative framework governing the Public Service. Knowledge of work procedures in terms of the working environment. Job knowledge. Communication. Interpersonal relations. Flexibility. Computer. Language and good verbal and written communication skills.

KEY PERFORMANCE AREAS:

  • Provide the acquisition of goods and services: Render acquisition clerical support. Request for quotation. Receive quotation. Place order. Issue purchase order. Capture specification on the electronic purchasing system.
  • Provide supplier database: Update and maintain a supplier (including contractors) database. Register suppliers on logis or similar system.
  • Provide bids: Issue bids. Receive bids. Provide logistical support during the bid consideration and contracts conclusion process. Compile draft documents as required.
  • Provide bids evaluation: Make arrangements for evaluation of bids and quotations. Captured information for all bids and quotations. Customise changes on standard evaluation criteria.

Position: Administration Clerk

  • Ref. No.: S4/3/9/193
  • Component: Finance
  • Salary Notch: R228 321.00 per annum
  • Salary Level: 05
  • Centre: Sekhukhune district (Elias Motswaledi stores)

MINIMUM REQUIREMENTS:
A qualification at NQF level 04 as recognised by SAQA. Valid driver’s license with the exception of applicants with disabilities.

KNOWLEDGE AND SKILLS:
Knowledge of general administration duties, practices as well as the ability to capture data, operate computer and collecting statistics. Knowledge and understanding of the legislative framework governing the Public Service. Knowledge of work procedures in terms of the working environment. Job knowledge. Communication. Interpersonal relations. Flexibility. Computer. Language and good verbal and written communication skills.

KEY PERFORMANCE AREAS:

  • Place order: Receive request of goods from the end user. Receive stock from the supplier. Verify stock received against the invoice. Sign off the invoice for received goods. Update and maintain register of suppliers. Capture the invoice. Sign off the invoice. Update and maintain register of suppliers. Capture goods in registers database. Receive stock into the system. Capture the received stock into the system. Verify and update the register in line with the system stock. Issue goods to end users. Receive request of goods from the end user (LOGIS FORM). Issue the stores on the system. Issue the stores to end user. Receive issuing form back from the end user. File the issuing form.

Position: Administration Clerk

  • Ref. No.: S4/3/9/181
  • Component: Finance: Logistics & Asset Management
  • Salary Notch: R228 321.00 per annum
  • Salary Level: 05
  • Centre: Sekhukhune district

MINIMUM REQUIREMENTS:
A qualification at NQF level 04 as recognised by SAQA. Valid driver’s license with the exception of applicants with disabilities.

KNOWLEDGE AND SKILLS:
Knowledge of general administration duties, practices as well as the ability to capture data, operate computer and collecting statistics. Knowledge and understanding of the legislative framework governing the Public Service. Knowledge of work procedures in terms of the working environment. Job knowledge. Communication. Interpersonal relations. Flexibility. Computer. Language and good verbal and written communication skills.

KEY PERFORMANCE AREAS:

  • Render asset management clerical support: Bar code new assets. Compile and maintain records (e.g. asset records/databases). Check and issue furniture, equipment and accessories to components and individuals. Identify redundant, non-serviceable and obsolete equipment for disposal. Conduct assets verification. Update the inventory list.
  • Order stores: Place orders for goods. Receive and verify goods from suppliers. Capture goods in the system, or item registers.
  • Issue stores: Receive Logis requisition form. Check and verify the form with the requester. Issue goods to end users. Issue goods out of the system. Update and maintain register of suppliers.
  • Render stock-taking services: Count the stock level in the stores. Verify the stock against the issuing reports. Balance the stock level.

Position: Administration Clerk

  • Ref. No.: S4/3/9/119
  • Component: Lease and Municipal services
  • Salary Notch: R228 321.00 per annum
  • Salary Level: 05
  • Centre: Waterberg district

MINIMUM REQUIREMENTS:
A qualification at NQF level 04 as recognised by SAQA. Valid driver’s license, with the exception of applicants with disabilities.

KNOWLEDGE AND SKILLS:
Knowledge of clerical duties, practices as well as the ability to capture data, operate computer and collecting statistics. Knowledge and understanding of the legislative framework governing the Public Service. Knowledge of work procedures in terms of the working environment. Job knowledge. Communication. Interpersonal relations. Flexibility. Computer. Planning and organising. Language. Good verbal and written communication skills.

KEY PERFORMANCE AREAS:

  • Administer rental services: Update and issue monthly rental statements. Update the rental payments system for cash payments. Update register and statistics. Provide safekeeping of rental documents by: Filing in respective files. Follow numbers the files. Update the refund register. Update the arrear rental register. Write arrear notifications to tenants. Prepare statement of accounts.
  • Render general clerical support services: Record, organise, store, capture and retrieve correspondence and data. Remove the property from the Asset Register. Handle routing enquiries. Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required. Keep and maintain the filing system for the component. Type letters and/or other correspondence when required. Keep and maintain the incoming and outgoing document register of the component.
  • Provide supply chain clerical support services within the component: Liaise with internal and external stakeholders in relation to procurement of goods and services. Order office stationery. Keep and maintain the assets register of the component.
  • Provide personnel and financial administration support services: Maintain a leave register for the component. Facilitate traveling and accommodations. Check correctness of subsistence and travel claims of officials.

Position: Administration Clerk

  • Ref. No.: S4/3/9/66, S4/3/9/195
  • Component: Finance: Logistics & Asset Management
  • Salary Notch: R228 321.00 per annum
  • Salary Level: 05
  • Centre: Capricorn district (Polokwane stores) & Sekhukhune district Office

MINIMUM REQUIREMENTS:
A qualification at NQF level 4 as recognised by SAQA. Valid driver’s license with the exception of applicants with disabilities.

KNOWLEDGE AND SKILLS:
Knowledge of general administration duties, practices as well as the ability to capture data, operate computer and collecting statistics. Knowledge and understanding of the legislative framework governing the Public Service. Knowledge of work procedures in terms of the working environment. Job knowledge. Communication. Interpersonal relations. Flexibility. Computer. Language and good verbal and written communication skills.

KEY PERFORMANCE AREAS:

  • Place order: Receive request of goods from the end user. Receive stock from the supplier. Verify stock received against the invoice. Sign off the invoice for received goods. Update and maintain register of suppliers. Capture goods in registers databases. Receive stock into the system. Capture the received stock into the system. Verify and update the register in line with the system stock.
  • Issue goods to end users: Receive request of goods from the end user (LOGIS FORM). Issue the stores on the system. Issue the stores to end user. Receive issuing form back from the end user. File the issuing form.

Position: Administration Clerk

  • Ref. No.: S4/3/9/194
  • Component: Logistics and Asset Management
  • Salary Notch: R228 321.00 per annum
  • Salary Level: 05
  • Centre: Waterberg district

MINIMUM REQUIREMENTS:
A qualification at NQF level 4 as recognised by SAQA. Valid driver’s license with the exception of applicants with disabilities.

KNOWLEDGE AND SKILLS:
Knowledge of general administration duties, practices as well as the ability to capture data, operate computer and collecting statistics. Knowledge and understanding of the legislative framework governing the Public Service. Knowledge of work procedures in terms of the working environment. Job knowledge. Communication. Interpersonal relations. Flexibility. Computer. Language and good verbal and written communication skills.

KEY PERFORMANCE AREAS:

  • Place order: Receive request of goods from the end user. Receive stock from the supplier. Verify stock received against the invoice. Sign off the invoice for received goods. Update and maintain register of suppliers. Capture goods in registers databases. Receive stock into the system. Capture the received stock into the system. Verify and update the register in line with the system stock.
  • Issue goods to end users: Receive request of goods from the end user (LOGIS FORM). Issue the stores on the system. Issue the stores to end user. Receive issuing form back from the end user. File the issuing form.

Applicants are encouraged to register and submit their applications through the e-Recruitment website at http://erecruitment.limpopo.gov.za. However, hand delivery applications are acceptable and must be submitted on the Z83 form obtainable from any Public Service Department or can be downloaded from www.dpsa.gov.za / www.labour.gov.za. Applications must be accompanied by a detailed CV. Applicants are not required to submit copies of qualifications and other relevant documents on application except when applying through the eRecruitment system.

The Z83 form must be completed in a manner that provides sufficient information about the candidate and the post he/she applies for by completing all relevant fields. The declaration must be signed in order for an applicant to be considered. The Z83 form must not be used in isolation during the selection process. The selection committee must refer to the applicant’s curriculum vitae (CV) for additional relevant information. Part F: All applicants currently employed by the public service do not need to complete the section intended for those seeking re-employment, as their prior employment can be verified through their CV. Part A, Part B, C and Part D: applicants may leave questions blank, mark them as not relevant, and use dashes or N/A if they do not apply to them or the position they are applying for.

The application on eRecruitment system should be accompanied by recent comprehensive CV (previous experience must be comprehensively detailed, i.e. positions held and duration/dates).

In order to ensure that potential SMS members have a background on processes and procedures linked to the SMS, a further requirement for appointment at SMS level will be the successful completion of the Senior Management Pre-Entry Programme as endorsed by the National School of Government with effect from 01 April 2020. This is a Public Service specific training programme which will be applicable for appointments at SMS post. The link is as follows: www.thensg.gov.za/training-course/sms-pre-entry-programme. Proof of the completion of the SMS pre-entry programme (Nyukela) must be submitted prior appointment.

All shortlisted candidates including Senior Management Services (SMS) posts will be subjected to two pre-entry assessments, a Technical/practical exercise and integrity (Ethical Conduct) Assessment, the logistics of which will be communicated by the Department.

The successful candidate will be expected to sign a performance agreement within one month after assumption of duty and also be required to disclose their financial interests in accordance with the applicable prescripts.

Following the interview process, the Selection Panel will recommend SMS candidates to attend a generic managerial competency assessment (in compliance with the DPSA Directive on the implementation of competency-based assessments). The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools.

Shortlisted candidates will be subjected to personal suitability checks.

Applications for Head Office posts should be forwarded to:

District posts should be directed to the attention of the District Directors using the addresses below:

Capricorn District
  • Address: Private Bag X9378, Polokwane, 0700
  • Tel: 015 287 5600
  • Or hand delivered to: 15 Landros Mare Street, next to Correctional Services
  • Enquiries: Mr. Seleka BN, Ms. Kganakga K
Mopani District
  • Address: Private Bag X576, Giyani, 0826
  • Tel: 015 811 4000
  • Or hand delivered to: 570 Parliamentary Building, Giyani
  • Enquiries: Mr. Mashele R, Ms. Mabunda KS, Ms. Bila P
Sekhukhune District
  • Address: Private Bag X02, Chuenespoort, 0745
  • Tel: 015 636 8300 / 8330
  • Or hand delivered to: Lebowakgomo Zone A, next to Traffic Department
  • Enquiries: Ms. Makalela RC, Ms. Mankge MJ, Mathabatha MJ
Vhembe District
  • Address: Private Bag X2248, Sibasa, 0970
  • Tel: 051 963 3790
  • Or hand delivered to: Traffic and Raluswielo Street, Sibasa
  • Enquiries: Mr. Mavhungu MF, Ms. Mathivha NM
Waterberg District
  • Address: Waterberg District, Private Bag X1028, Modimolle, 0510
  • Tel: 014 718 3000 / 3040 / 3052 / 3027
  • Or hand delivered to: Cnr. Thabo Mbeki & Elias Motsoaledi, Modimolle
  • Enquiries: Ms. Mokonyane, Ms. Hlalo PE, Ms. Rammala MY

The closing date for submission of applications is 12 September 2025 at 16h30. Applicants should apply through the following website https://erecruitment.limpopo.gov.za.

All shortlisted candidates must bring certified copies of all qualifications, certificates, identity document and valid driver’s license.

Late applications will not be considered.

Correspondence will be limited to short-listed candidates only due to the large number of applications we envisage to receive. If you have not heard from us within 90 days of the closing date, please accept that your application has been unsuccessful. However, should there be any dissatisfaction, applicants are hereby advised to, within 90 days, request reasons from the Department for any administrative action which has adversely affected them in terms of section 5, sub-section 1 and 2 of the Promotion of Administrative Justice Act 3 of 2000.

Department of Public Works, Roads and Infrastructure is an equal opportunity employer with clear employment equity targets. The Department is committed to providing equal opportunities and affirmative action employment practices. It is our intention to promote representation in terms of race, gender and disability. Women and people with disabilities are encouraged to apply.

The department will not carry any related costs (transport, accommodation or meals) for candidates attending interviews.

The department reserves the right NOT to fill in the posts advertised. The employment decision shall be informed by the Employment Equity Plan of the Department.

Share this job