The Department of Employment and Labour is inviting applications from suitably qualified candidates for five (5) Administration Clerk positions at the Unemployment Insurance Fund (UIF) in Pretoria. The positions are offered on a three-year contract and provide an opportunity for candidates with a Grade 12 qualification to enter the public service administration environment. No previous work experience is required, making this vacancy particularly suitable for entry-level applicants who meet the stated requirements.
The successful candidates will provide clerical and administrative support across various functions of the Unemployment Insurance Fund. Applicants should have good computer literacy, communication, planning and organising abilities, as well as the ability to write minutes and reports. Knowledge of the Unemployment Insurance Act (UIA) and Unemployment Insurance Contributions Act (UICA) will also be important for the role.
Position Details
Job Title: Administration Clerk (X5 Posts)
Salary: R237 453 per annum plus 37% in lieu of benefits
Location: Unemployment Insurance Fund (UIF), Pretoria
Contract Duration: Three (3) Years
Reference Numbers
- Ref No: HR4/4/3/1ADQMBPR/UIF (1 Post)
- Ref No: HR4/4/3/1ADOUIC/UIF (4 Posts)
About the Unemployment Insurance Fund (UIF)
The Unemployment Insurance Fund plays a critical role in South Africa’s social protection system. The fund provides short-term financial relief to workers who become unemployed or are unable to work due to circumstances such as illness, maternity leave, adoption leave, or the death of a breadwinner.
Administration Clerks contribute significantly to the smooth operation of UIF services by ensuring accurate record keeping, administrative efficiency, and effective support across various business units. The positions provide valuable exposure to government administration processes and public sector operations.
Minimum Requirements
Candidates interested in applying for these positions must meet the following minimum requirements:
Educational Requirements
- Grade 12 certificate or equivalent qualification.
Experience Requirements
- No experience required.
This presents an excellent opportunity for recent matriculants and individuals seeking to start a career within government administration.
Knowledge Requirements
Applicants should demonstrate basic knowledge of the following legislation:
- Unemployment Insurance Act (UIA)
- Unemployment Insurance Contributions Act (UICA)
Having an understanding of these legislative frameworks will assist candidates in performing administrative duties related to UIF operations and service delivery.
Required Skills and Competencies
Suitable candidates should possess the following skills:
- Minute writing skills
- Report writing abilities
- Computer literacy
- Good communication skills
- Planning and organizing skills
Strong administrative and organizational abilities will be advantageous in managing daily clerical responsibilities and supporting departmental functions effectively.
Key Responsibilities
Successful candidates will be expected to provide administrative and clerical support across multiple operational areas.
1. Render General Clerical Support Services
Responsibilities may include:
- Filing and maintaining documents
- Record management
- Capturing information on systems
- Photocopying and scanning documents
- Managing correspondence
- Preparing administrative reports
- Maintaining office records
General clerical services are essential to ensuring efficient office operations and proper record management within the department.
2. Provide Personnel Administration Clerical Support
Personnel administration duties may include:
- Assisting with human resources administration
- Updating employee records
- Maintaining personnel files
- Supporting recruitment documentation processes
- Assisting with leave administration
- Preparing HR-related correspondence
Accurate personnel administration contributes to effective workforce management and compliance with public service regulations.
3. Provide Supply Chain Administration Support
The successful candidates may assist with:
- Processing procurement documentation
- Recording supply requests
- Maintaining inventory records
- Assisting with purchase orders
- Supporting asset management processes
- Filing supply chain documents
Supply chain administration ensures that departmental resources are managed effectively and in accordance with government procurement policies.
4. Provide Financial Administration Support
Financial administration responsibilities may include:
- Processing financial records
- Supporting payment documentation processes
- Maintaining expenditure records
- Assisting with financial reporting
- Capturing financial information
- Filing financial documents
These duties help ensure compliance with financial management procedures and support sound financial administration within the UIF.
Why Apply for This Position?
Several benefits make this vacancy attractive to job seekers looking for government employment opportunities.
Entry-Level Opportunity
No previous work experience is required, making the position ideal for:
- Recent matric graduates
- First-time job seekers
- Individuals seeking public sector experience
- Candidates looking to build administrative careers
Competitive Government Salary
The position offers a salary of R237 453 per annum, plus 37% in lieu of benefits, providing stable income and valuable work experience.
Skills Development
The role allows successful candidates to develop practical skills in:
- Government administration
- Communication
- Report writing
- Records management
- Financial administration
- Human resources administration
- Supply chain administration
These competencies can support future career growth within both the public and private sectors.
Exposure to Government Operations
Working at the UIF provides insight into public service delivery and administrative systems used within the Department of Employment and Labour.
Employment Equity
The Department of Employment and Labour is committed to promoting equity, including race, gender, and disability representation, in line with Employment Equity targets.
Employment decisions will be guided by the Department’s Employment Equity Plan to enhance representivity within the workforce.
How to Apply
Applications must be submitted via email using the correct email address associated with the relevant reference number.
Application Email Addresses
Applicants must ensure that the correct reference number and job title are clearly stated in the subject line of the email application.
Failure to use the correct email address, job title, or reference number may result in disqualification.
Required Application Documents
Applicants must submit the following:
- Completed and signed new Z83 Application Form
- Updated comprehensive Curriculum Vitae (CV)
The Z83 form and CV must be:
- Combined into one PDF document
- Submitted as a single attachment
Important Document Submission Rules
The following file formats will not be accepted:
- ZIP files
- IMG files
- JPEG files
Only PDF submissions containing both the Z83 form and CV will be considered.
Important Z83 Requirements
Applicants must ensure full compliance with Z83 requirements:
- Use only the new Z83 application form.
- Complete Sections A, B, C, and D in full.
- Initial and sign required sections.
- Complete the declaration section.
- Answer questions relating to conditions preventing reappointment.
- Ensure all required information is provided.
Applications submitted using the old Z83 form will not be considered.
Each advertised post must be accompanied by its own completed Z83 application form.
Shortlisting Process
Only shortlisted candidates will be contacted.
Candidates selected for interviews will be required to submit:
- Certified copies of qualifications
- Certified copies of supporting documents
- Additional documentation requested by Human Resources
These documents must be provided on or before the interview date.
Applicants with foreign qualifications must submit a SAQA evaluation report if shortlisted.
Selection and Verification Procedures
Shortlisted candidates will undergo various assessments and verification processes.
Pre-Entry Assessments
Candidates will participate in:
- Practical assessment
- Integrity assessment
The assessments are designed to evaluate technical competence, suitability for the position, and ethical conduct.
Personnel Suitability Checks
Successful candidates may be subjected to:
- Criminal record checks
- Citizenship verification
- Credit record checks
- Qualification verification
- Employment verification
These checks form part of the standard recruitment procedures within the public service.
Important Notes
The Department does not accept:
- Faxed applications
- Late applications
- Incomplete applications
- Incorrect Z83 forms
- Applications that fail to follow submission instructions
Applicants who do not meet the stated requirements or who fail to comply with the application instructions will not be considered.
Correspondence will be limited to shortlisted candidates only.
If no communication is received within eight weeks after the closing date, the application should be regarded as unsuccessful.
The Department reserves the right not to fill the advertised positions.
Successful candidates may also be required to sign a performance agreement upon appointment.
Closing Date: 04 September 2026
Submission Times
- Walk-in applications: 16:00
- Online applications: 23:59
Applicants are encouraged to submit applications well before the deadline to avoid last-minute technical issues or delays.
Enquiries
For enquiries regarding the vacancies, contact:
Mr KK Maphopha
Tel: (012) 337 1763
Mr SW Nkosi
Tel: (012) 337 1962
Final Thoughts
The Administration Clerk vacancies at the Unemployment Insurance Fund present an outstanding opportunity for individuals who hold a Grade 12 qualification and wish to establish a career in government administration. With five available posts, a competitive salary package, valuable workplace exposure, and no prior experience requirement, these positions are suitable for motivated candidates seeking stable employment and long-term professional development within the public sector.
Interested applicants should carefully review the requirements, complete the new Z83 form correctly, compile the required documents into a single PDF file, and submit the application before 04 September 2026 using the appropriate email address and reference number.