Armscor invites interested and suitably qualified candidates to apply for the Senior Administrator: SCM position available at the Supply Chain division based at Armscor Head Office. This opportunity is suitable for candidates with experience in office administration, executive support, governance reporting, and supply chain management administration within a professional environment.

The organisation is seeking a professional, organised, and detail-orientated individual capable of supporting bid committees, handling administrative duties, managing procurement documentation, and ensuring compliance with supply chain management procedures. Candidates with strong communication skills, computer literacy, and the ability to work under pressure are encouraged to apply.

Senior Administrator: SCM Job Details

• Position: Senior Administrator: SCM
• Reference Number: 9993519
• Job Grade: C4
• Location: Supply Chain – Armscor Head Office
• Job Type: Permanent
• Industry: Supply Chain Management and Administration

About the Position

The Senior Administrator: SCM position focuses on providing administrative and secretarial support services to the Supply Chain Management department. The successful candidate will support bid committees, coordinate governance-related documentation, assist with procurement administration processes, and ensure the smooth running of administrative functions within the division.

The role requires excellent organisational skills, attention to detail, and the ability to work with confidential information. The selected candidate will also assist with reporting processes, document management, committee coordination, and compliance-related activities linked to supply chain management operations.

This opportunity is ideal for candidates with previous experience in executive administration, office management, procurement administration, governance support, or strategic coordination environments.

Minimum Requirements

Candidates interested in applying for this position must meet the following requirements:

Educational Requirements

• Grade 12 certificate or equivalent qualification.
• National Diploma in Business Administration, Supply Chain Management, Public Administration, or a related qualification.
• A Paralegal or Compliance qualification will serve as an added advantage.

Experience Requirements

• A minimum of three years’ experience in executive support, office management, governance administration, or strategic coordination roles.
• Experience working within corporate, public sector, or governance environments will be advantageous.
• Proven experience in preparing governance reports and executive briefing documents.
• Experience managing complex administrative workflows and coordinating across departments.
• Experience liaising with senior management and executive stakeholders.
• Familiarity with statutory reporting processes and governance procedures.
• Experience with records management systems and office administration systems.
• Knowledge of digital tools that improve operational efficiency.

Main Responsibilities

The successful candidate will be responsible for a wide range of duties related to supply chain management administration and committee support functions.

Administrative Support for Bid Committees

The candidate will:

• Prepare weekly decisions, agendas, minutes, and distribution schedules for adjudication committees.
• Produce declaration of interest forms within prescribed timelines.
• Upload signed committee decisions and documents onto SharePoint systems.
• Make copies of signed screening committee decisions for SCM filing purposes.
• Ensure secure filing of committee submissions and signed decisions.
• Update bid registers according to approved committee decisions.
• Report submissions identified as irregular, fruitless, or wasteful expenditure.
• Register late submissions and submit reports to management monthly.
• Update templates and committee documentation when required.
• Assist with governance administration related to procurement activities.

Supply Chain Administration Duties

Responsibilities include:

• Typing and compiling reports, letters, submissions, and memos.
• Managing internal communication distribution processes.
• Responding to SCM compliance matters related to bid committees.
• Confirming completeness of RFB documentation before publication.
• Ensuring statutory compliance documentation is included where applicable.
• Managing tender box procedures and ensuring safe keeping of keys.
• Recording received bids accurately and uploading information onto the e-Tender portal.
• Following up on bids in progress to avoid delays.
• Maintaining proper storage of bid documents on shared systems for future reference.

Required Skills and Competencies

Candidates applying for the Senior Administrator: SCM position should demonstrate the following skills and competencies:

• Strong knowledge of office administration procedures.
• Understanding of procurement administration functions.
• Excellent planning and organisational skills.
• Strong written and verbal communication skills.
• Knowledge of Microsoft Office applications.
• Ability to compile meeting agendas, minutes, and governance documents.
• Strong computer literacy skills.
• Ability to work independently and use initiative.
• Professional telephone etiquette.
• Customer service orientation.
• Ability to interact professionally with stakeholders at all levels.
• Ability to work effectively under pressure and meet deadlines.
• Attention to detail and confidentiality awareness.

Ideal Candidate Profile

The ideal candidate for this role will be highly organised, professional, and capable of handling multiple administrative responsibilities simultaneously. Candidates should demonstrate strong governance awareness, administrative coordination abilities, and effective communication skills.

This opportunity may suit candidates with previous experience in:

• Supply Chain Management administration
• Procurement administration
• Governance support
• Executive administration
• Public sector administration
• Office management
• Compliance administration
• Bid committee administration

Candidates with experience in handling procurement records, tender documentation, and committee administration may have an added advantage during the selection process.

Working Environment

The role is based at Armscor Head Office within the Supply Chain division. The successful candidate will work closely with management, procurement teams, bid committees, and internal stakeholders. The environment requires professionalism, accuracy, confidentiality, and the ability to meet strict deadlines.

The position may involve handling sensitive procurement information and supporting governance-related activities linked to public sector procurement processes.

Why Apply for This Position

The Senior Administrator: SCM role presents an opportunity for candidates seeking professional growth within supply chain management and administration environments. The position provides exposure to governance processes, procurement administration, and strategic coordination functions within a structured professional environment.

Successful candidates may benefit from:

• Professional administrative experience
• Exposure to supply chain management operations
• Governance and procurement administration exposure
• Career development opportunities
• Experience working within structured committee environments
• Skills development in records management and reporting systems

Application Process

Candidates interested in applying for this opportunity should submit an updated Curriculum Vitae to the email address provided below.

• Application Email: [email protected]
• Applicants must clearly indicate the reference number of the position in the subject line of the email application.
• Reference Number: 9993519

Important Information for Applicants

• Only shortlisted candidates may be contacted.
• Shortlisted candidates may undergo reference checks and verification processes.
• Security clearance procedures may form part of the recruitment process.
• Applications submitted without the correct reference number may not be considered.
• Candidates are encouraged to ensure that all supporting documentation is updated before submission.

Closing Date: 29 May 2026

Closing Remarks

The Armscor Senior Administrator: SCM vacancy offers a valuable opportunity for experienced administrative professionals seeking employment within supply chain management and governance administration. Candidates with strong organisational skills, procurement administration experience, and the ability to support committee operations effectively are encouraged to apply for this opportunity.

Applicants who meet the requirements and possess the required experience should submit applications as soon as possible to avoid missing this employment opportunity.