The Banking Sector Education and Training Authority (BANKSETA) invites suitably qualified and experienced individuals to apply for eight (8) Administrator: Learning Intervention Discretionary Grant positions within the Skills and Youth Development Department. These opportunities are offered on an 18-month fixed-term contract and are based at the BANKSETA Head Office in Centurion, Gauteng.

Successful candidates will support the administration of discretionary grant programmes, including performance information management, learner evidence verification, contract administration, invoicing, expenditure reconciliation, and financial recordkeeping. The positions are suitable for candidates with relevant qualifications and experience in project administration, learning programme administration, quality assurance, data verification, or performance information management.

The successful applicants will contribute to ensuring that project documentation is accurate, financial processes are properly supported, and programme information is maintained in accordance with applicable policies, procedures, and regulatory requirements.

Job Details

• Job Title: Administrator: Learning Intervention Discretionary Grant
• Number of Positions: 8
• Reference Number: BSTEMPLIDG2026
• Department: Skills and Youth Development Department
• Reporting Line: Manager: Youth Development
• Contract Type: 18-month fixed-term contract
• Location: Centurion, Gauteng (Head Office)
• Salary: R350,000 cost to company (CTC) per annum
• Closing Date: 16 October 2026

About BANKSETA

The Banking Sector Education and Training Authority is a statutory body established under the Skills Development Act of 1998. Its mandate is to support skills development and help advance the national and global position of the banking and alternative banking industry.

BANKSETA plays an important role in promoting transformation, employment equity, and broad-based black economic empowerment through skills development initiatives. Its activities contribute to building skills, improving access to learning opportunities, and supporting the development of a capable workforce within the banking and financial services sectors.

The Administrator: Learning Intervention Discretionary Grant positions will support the implementation and administration of learning programmes funded through discretionary grants. The appointed individuals will help maintain accurate records, verify supporting evidence, monitor project expenditure, and ensure that programme administration meets the required standards.

Purpose of the Position

The purpose of these positions is to provide administrative and quality assurance support for discretionary grant programmes within the Skills and Youth Development Department.

The successful candidates will assist with the management of performance information, verification of learner evidence, processing of invoices, administration of project changes, and reconciliation of project expenditure. The role also involves maintaining the Performance Information Register, ensuring that documentation is properly stored and referenced, and verifying information captured in business intelligence systems against supporting evidence.

Candidates must be detail-oriented, organised, numerically proficient, and capable of handling large volumes of documentation while maintaining accurate and accessible records. Effective communication and stakeholder engagement skills are also important, as the role requires regular follow-ups with project stakeholders and collaboration with project managers.

Key Responsibilities

The successful candidates will be responsible for the following duties:

1. Performance Information Management

• Monitor project progress and follow up with stakeholders to ensure that learner evidence is submitted within the required timeframes.
• Record received learner evidence in the Performance Information Register (PIR).
• Continuously update the register with accurate project statuses and relevant information.
• Ensure that performance information is complete, current, and available for reporting purposes.
• Follow up on outstanding documentation and communicate with stakeholders to resolve delays.

2. Learner Evidence Verification and Quality Assurance

• Review and verify learner evidence submitted by stakeholders.
• Confirm that the supporting documentation meets the applicable requirements before further processing.
• Ensure that verified learner evidence is properly saved, organised, and referenced using the relevant PIV number.
• Maintain accessible records for use by the Learning Programmes Departments.
• Verify information captured in the business intelligence (BI) tool against the supporting learner evidence.
• Identify discrepancies, missing information, or errors and facilitate the necessary corrections.

3. Invoice Administration and Processing

• Review verified evidence and request stakeholders to submit invoices where applicable.
• Engage with stakeholders to agree on the amounts to be invoiced based on verified evidence and applicable project arrangements.
• Submit received invoices to the relevant Project Manager for processing.
• Ensure that invoices are supported by the required documentation.
• Follow established procedures to support accurate and timely invoice administration.

4. Project Expenditure Reconciliation

• Reconcile project expenditure on an ongoing basis.
• Monitor project budgets and identify under-utilised funds.
• Engage with relevant stakeholders regarding identified budget under-utilisation.
• Arrange for the submission of under-utilisation forms where required.
• Support the accurate recording and monitoring of project-related financial information.
• Identify potential financial risks and assist with appropriate mitigation measures.

5. Project Change Control Administration

• Prepare Project Change Control Notes (PCCNs) for submission to the relevant Project Manager.
• Ensure that all required supporting documentation is attached to project change requests.
• Submit documentation for processing in accordance with established procedures.
• Maintain accurate records of project changes and related supporting evidence.

6. Financial Records and Compliance

• Maintain accurate and up-to-date financial and administrative records.
• Ensure that payments relating to DGFW projects are supported by adequate documentation.
• Comply with applicable legislation, regulations, internal policies, and procedures.
• Identify and assist in mitigating financial and administrative risks.
• Organise records so that information is readily available for audits, compliance reviews, and reporting.
• Assist with ad hoc administrative queries and other related duties as required.

Minimum Requirements

Applicants must meet the following minimum requirements to be considered for these positions:

• A Matric certificate or Grade 12 qualification.
• A National Diploma or Degree in Administration, Project Management, Business Management, Public Administration, Education, or a related field.
• A minimum of two (2) years’ experience in project administration, learning programme administration, quality assurance, data verification, or performance information management.
• At least one (1) year of experience in Discretionary Grant administration.

Applicants should ensure that their qualifications and work experience are clearly presented in their CVs and that their application demonstrates how they meet the stated requirements.

Additional Requirements and Advantages

The following knowledge, skills, and experience will be important for successful performance in the role:

• Strong attention to detail and the ability to work accurately with large volumes of documentation.
• Good communication and stakeholder engagement skills.
• Effective follow-up skills to obtain outstanding information and documentation.
• Computer literacy and proficiency in Microsoft Office applications.
• The ability to maintain organised records and manage administrative tasks within established deadlines.
• Knowledge of discretionary grant programmes and skills development processes.
• Familiarity with the operations of Sector Education and Training Authorities (SETAs).
• Knowledge of audit preparation, compliance documentation, and financial administration.

Experience in a related environment will be advantageous, particularly where applicants have worked with learning programmes, project budgets, performance information, or supporting evidence for funded initiatives.

Required Competencies

BANKSETA is seeking candidates who demonstrate the following competencies:

• Integrity: Ability to handle information and responsibilities ethically and professionally.
• Problem-solving and analytical skills: Ability to identify discrepancies, assess information, and support appropriate solutions.
• Presentation skills: Ability to communicate information clearly and professionally.
• Resilience and drive: Ability to remain focused and productive when managing demanding workloads.
• Innovation and resourcefulness: Ability to identify practical ways of improving administrative processes.
• Empowering self and others: Willingness to develop knowledge and contribute positively to teamwork.
• Numeracy and spreadsheet proficiency: Ability to work accurately with figures, expenditure information, and spreadsheets.
• Delivery orientation: Commitment to completing assigned tasks accurately and within deadlines.
• Service focus: Ability to provide professional support to internal and external stakeholders.
• Attention to detail: Ability to identify errors, verify documentation, and maintain accurate records.
• Strong administrative skills: Ability to organise documents, maintain registers, and manage administrative processes.
• Interpersonal skills: Ability to build and maintain productive working relationships.
• Effective communication: Ability to communicate clearly with stakeholders and colleagues at different levels.

Computer and System Skills

Applicants should have intermediate-level proficiency in the Microsoft Office Suite. Practical experience with Microsoft Excel and other spreadsheet applications will be particularly useful for managing performance information, reconciling expenditure, tracking project progress, and maintaining accurate records.

The ability to work with digital documentation, data registers, and business intelligence tools will also support the verification and quality assurance responsibilities associated with the position.

Salary and Contract Information

The positions offer a remuneration package of R350,000 cost to company per annum. The appointments will be on an 18-month fixed-term contract.

The stated annual remuneration is a cost-to-company package, and the actual monthly take-home amount may differ depending on applicable deductions and the structure of the package.

The positions are based at the BANKSETA Head Office in Centurion, Gauteng, and report to the Manager: Youth Development.

Employment Equity

Preference will be given to candidates who meet BANKSETA’s Employment Equity Plan. White and coloured male and female candidates are encouraged to apply, as indicated in the vacancy notice.

Applicants should ensure that all information submitted is accurate and that the application reflects their qualifications, experience, and suitability for the advertised positions.

How to Apply

Interested and suitably qualified candidates should refer to the official BANKSETA recruitment advertisement and follow the prescribed application procedure.

Applicants are encouraged to prepare an updated CV that clearly outlines their qualifications, relevant work experience, administrative capabilities, and experience in discretionary grant administration or related fields. Supporting documents should be prepared in accordance with the official application instructions.

Before submitting an application, candidates should confirm the applicable submission method, required supporting documents, and any additional instructions contained in the official vacancy notice.

Reference Number: BSTEMPLIDG2026

Closing Date: 16 October 2026

Applications should be submitted before the closing date. Late or incomplete applications may not be considered, depending on the employer’s recruitment rules.

Important Notice

Candidates should carefully review the minimum requirements before applying. Meeting the qualification and experience requirements is important, particularly the requirement for at least one year of Discretionary Grant administration experience.

Applicants should use the reference number BSTEMPLIDG2026 when referring to this opportunity and ensure that all information provided is truthful and verifiable.

Closing Date for Applications: 16 October 2026

Qualified candidates interested in contributing to skills development, learning programme administration, and the effective management of discretionary grant projects are encouraged to apply through the official BANKSETA application process.