Department of Agriculture (DOA) Hiring Registry and Administration Clerks – No Experience Required

Department of Agriculture DOA

The Department of Agriculture (DOA) invites interested and suitably qualified candidates to apply for entry-level opportunities available in Pretoria, Gauteng. Applications are open for the positions of Registry Clerk within the Directorate: Genetic Resources and Administration Clerk within the Directorate: Agricultural Inputs Control. These positions offer a salary of R228 321 per annum at Level 05 and are ideal for candidates who hold a Grade 12 certificate and are seeking employment within the Public Service environment.

Successful applicants will perform a range of administrative and clerical functions that support effective office operations, record management, correspondence handling, and general administrative services. Both roles require strong organisational ability, computer literacy, communication skills, and the capacity to work efficiently in a team-based environment. Suitable candidates should demonstrate attention to detail, professionalism, and the ability to manage routine administrative responsibilities in accordance with government procedures and regulatory frameworks.

POSITION: Registry Clerk
REFERENCE NUMBER: 3/3/1/47/2025
SALARY: R228 321 per annum (Level 05)
LOCATION: Pretoria, Gauteng

REQUIREMENTS

  • Applicants must be in possession of a Grade 12 Certificate (NQF Level 4).
  • No experience required.

Job related knowledge:
Knowledge of registry duties and practices, as well as the ability to capture data and operate a computer. Working knowledge and understanding of the legislative framework governing the Public Service. Knowledge of storage and retrieval procedures in terms of the working environment. Understanding of the work in registry.

Job related skills:
Planning and organisation skills, Computer literacy, Language skills and Communication skills (verbal and written), Interpersonal relations, Flexibility and ability to work within a team.

DUTIES

  • Provide registry counter services. Attend to clients. Handle telephonic and other enquiries received. Receive and register hand delivered mail and files. Handle incoming and outgoing correspondence. Receive, sort, register and dispatch all mail. Distribute notices on registry issues.
  • Render an effective filing and record management service. Open and close files according to the record classification system. Filing, storage, tracing (electronically and manually) and retrieval of documents and files. Complete index cards for all files.
  • Operate office machines in relation to the registry function. Open and maintain Franking machine register. Frank post, record money and update register on a daily basis. Undertake spot checks on post to ensure no private post is included. Lock post in postbag for messengers to deliver to the Post Office.
  • Open and maintain remittance register. Record all valuable articles as prescribed in the remittance register. Hand deliver and sign over remittances to finance. Send wrong remittances back to sender via registered post and record reference number in register. Keep daily record of number of letters franked.
  • Process documents for archiving and disposal. Electronic scanning of files. Sort and package files for archives and distribution. Compile list of documents to be archived and submit to the supervisor. Keep records for archived documents.

ENQUIRIES
Ms A Aphane
Tel No: (012) 319 6505 / 071 097 0697

APPLICATIONS
Applications can be submitted by hand delivery during office hours to:
20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 Or by email to: RCrecruit472025@nda.gov.za

EE TARGET
African males and females and persons with disabilities.

POSITION: Administration Clerk
REFERENCE NUMBER: 3/3/1/49/2025
SALARY: R228 321 per annum (Level 05)
LOCATION: Pretoria, Gauteng

REQUIREMENTS

  • Applicants must be in possession of a Grade 12 Certificate.
  • No experience required.

Job related knowledge:
Knowledge of clerical duties and practices, as well as the ability to capture data, operate a computer and collect statistics. Knowledge and understanding of the legislative framework governing the Public Service. Knowledge of working procedures in terms of the working environment.

Job related skills:
Language skills, Good communication skills (verbal and written), Planning and organisation skills, Computer literacy, Interpersonal relations, Flexibility and ability to work within a team.

DUTIES

  • Render general clerical support services. Record, organise, store, capture and retrieve correspondence and data (line function). Update registers and statistics. Handle routine enquiries. Make photocopies and receive or send facsimiles. Distribute documents and packages to various stakeholders as required.
  • Keep and maintain the filing system for the component. Type letters and or other correspondence when required. Keep and maintain the incoming and outgoing document register of the component.
  • Provide supply chain clerical support services within the component. Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations and complete procurement forms for the purchasing of standard office items. Stock control of office stationery. Keep and maintain the asset register of the component.
  • Provide personnel administration clerical support services within the component. Maintain a leave register for the component. Keep and maintain personnel records in the component. Keep and maintain the attendance register of the component. Arrange travelling and accommodation.
  • Provide financial administration support services in the component. Capture and update expenditure in the component. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Handle telephone accounts and petty cash for the component.

ENQUIRIES
Mr D Motloi
Tel No: (012) 319 6889

APPLICATIONS
Applications can be submitted by hand delivery during office hours to:
20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 Or by email to: ACrecruit492025@nda.gov.za

EE TARGET
African, Coloured and White males and Coloured and White females and persons with disabilities.

CLOSING DATE: 27 February 2026 at 16:00

NOTE

To apply, submit a completed Z83 form and detailed Curriculum Vitae (PDF document to a maximum of 10 megabytes) via email or hand delivery. The Department will not be held responsible for server delays. Late applications due to technical issues will not be considered.

Shortlisted candidates must provide certified copies of required documents (Identity Document, qualifications, etc.) where necessary and service certificates to support senior management experience to Human Resources before the interviews, including South African Qualifications Authority (SAQA) evaluation reports for foreign qualifications. Failure to comply will result in disqualification.

To be appointed at Senior Management Service (SMS) level, you must complete the SMS Pre-entry programme offered by the National School of Government (NSG). Find course details at https://www.thensg.gov.za/training-course/sms-pre-entry-programme/

Appointment is subject to successful completion of the Nyukela Programme: Pre-entry Certificate to SMS and submission of proof. Shortlisted applicants for the advertised vacancies will undergo two pre-entry assessments: a practical assessment and an integrity assessment, both of which form part of the selection criteria after the interview. The selection committee will recommend candidates for a generic management competency assessment, as per the Department of Public Service and Administration (DPSA) directives. The assessment will evaluate candidates’ managerial competencies using standardised tools.

Please note that false or fraudulent qualifications submitted by applicants will be reported to the South African Police Services (SAPS), and a criminal case shall be opened.

Submit your application before the closing date as late applications will not be considered. Do not submit duplicate applications. If applying for multiple posts, submit separate applications for each post.

Due to high volumes, the Department will not acknowledge receipt of applications. Communication will be limited to shortlisted candidates only. If you have not heard from the Department within three months, please consider your application unsuccessful.

Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and re-advertise the post at any time in the future.

The Department of Agriculture is an equal opportunity employer committed to promoting representivity and affirmative action. Applications from all qualified candidates are encouraged. The Department reserves the right not to fill vacancies.

By applying, you consent to the collection and processing of your personal information for recruitment purposes. Shortlisted candidates will be required to be available for assessments and interviews at a date and time determined by the Department.

Shortlisted candidates will undergo personnel suitability checks, security vetting and reference checks (including social media profiles). Applications must declare any pending criminal, disciplinary or any other allegations or investigations.

Successful candidates must pass security clearance, sign an employment contract, sign an annual performance agreement and disclose financial interests. All applicants are required to declare any conflict or perceived conflict of interest, and to disclose memberships of Boards and directorships that they may be associated with. Failure to disclose relevant information may result in disqualification or termination.

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