The Department of Defence invites suitably qualified candidates to apply for the position of Secretary (X17 Posts) at various centres across South Africa. The salary is set at R228 321 – R268 950 per annum (Level 05). Applicants must possess a Grade 12 Certificate (NQF Level 4) or equivalent, with no prior experience required. Successful candidates will provide comprehensive secretarial support to the Director, including managing diaries, arranging meetings, handling correspondence, and maintaining filing systems. Proficiency in MS Office, bilingual communication skills, and strong organizational abilities are essential.

Applications must be submitted on the prescribed Z83 form, accompanied by a detailed CV, and sent to the Department of Defence, Logistics Division, 228 Visagie Street, Peterson Bothongo House 2, Pretoria 0001, or emailed to Logdivhrplan@dod.mil.za. The closing date is 14 November 2025 at 16h00. Only shortlisted candidates will be contacted, and they will undergo personnel suitability checks and security clearance. Enquiries may be directed to WO1 H. Tieties at (012) 402 2824 or Ms M. Mathonsi at (012) 402 2619.

Position: Secretary
Number of Posts: 17
Salary: R228 321 – R268 950 per annum (Level 05)
Closing Date: 14 November 2025 at 16h00

Location:

• Defence Works Formation, Eco-Origin Office Park, Centurion Ref No: LOGDIV/01/40/25/A17 (X2 Posts)
• DOD Logistics Support Formation, TEK Base, Lyttleton Ref No: LOGDIV/01/40/25/B18 (X2 Posts)
• DOD Main Ordnance Sub Depot Durban, Mobeni East, Durban Ref No: LOGDIV/01/40/25/C19
• DOD Main Ordnance Sub Depot Wallmannsthal Ref No: LOGDIV/01/40/25/D20
• Logistics Division, Pretoria Ref No: LOGDIV/01/40/25/E21 (X3 Posts)
• Works Maintenance Unit Eastern Cape, Port Elizabeth Ref No: LOGDIV/01/40/25/F22
• Works Maintenance Unit KwaZulu Natal, Durban Ref No: LOGDIV/01/40/25/G23
• Works Maintenance Unit Limpopo, Polokwane Ref No: LOGDIV/01/40/25/H24
• Works Maintenance Unit Mpumalanga, Nelspruit Ref No: LOGDIV/01/40/25/I25
• Works Maintenance Unit Northern Cape, Diskobolos, Kimberley Ref No: LOGDIV/01/40/25/J26
• Works Maintenance Unit North West, Potchefstroom Ref No: LOGDIV/01/40/25/K27
• Works Maintenance Unit Western Cape, Cape Town Ref No: LOGDIV/01/40/25/L28
• Works Training School, Attridgeville Ref No: LOGDIV/01/40/25/M29

REQUIREMENTS :
A Grade 12 Certificate (NQF Level 4) or equivalent. No prior experience required.

Special requirements (skills needed):
The successful candidate must be bilingual, Computer Literate, have verbal and written communication. Proficient in all MS Office packages. Management and negotiation abilities. Time management and Interpersonal skills. Telephone etiquette. Problem-solving skills. Interpersonal proficiency. Financial and Personnel management. Ability to communicate effectively in English (written and verbal). Analytical and innovative thinking ability as well as problem-solving skills. Excellent interpersonal skills. Sound organizational skills. High level of reliability. Ability to act with tact and discretion.

DUTIES :
The successful candidate will provide a secretarial support service to the Director. Arrange appointments and meetings. Manage the Director diary. Receive telephone calls and refer to the correct role player. Provide secretarial functions in board meetings. Write/type documents, memorandums, letters and reports according to CSW. Take minutes during meetings. Handle classified files and documents. Schedule meetings and events for the Director. Process travel and subsistence advances and claims for the Director. Make travelling arrangements. Book venues for meetings and events. Organize refreshments and set up schedules for meetings and events. Prepare all relevant documents for meetings. Receive and record correspondence. Operate office equipment. Keep updated with policies and procedures. Coordinate logistical arrangements for visitors. Scrutinize documents to determine action/information/other documents required. Create and maintain an effective filing system. Order stationery. Make Photostats copies, scan or e-mail documentation as directed. Receive and transmit messages for the Director. Liaison with Internal staff and external stakeholders on behalf of the office.

ENQUIRIES :
WO1 H. Tieties Tel No: (012) 402 2824 / Ms M. Mathonsi Tel No: (012) 402 2619

HOW TO APPLY

APPLICATIONS:
Applications must be submitted on the prescribed Form Z83 (effective from 01 January 2021), obtainable from any Public Service Department or downloadable from the DPSA website at: https://www.dpsa.gov.za/newsroom/psvc/. The Z83 form must be originally signed and dated by the applicant.

Submit the completed Z83 form together with a detailed CV only (including full particulars of training, qualifications, competencies, knowledge, and experience) to:
Department of Defence, Logistics Division
228 Visagie Street, Peterson Bothongo House 2
Pretoria 0001
or email to: Logdivhrplan@dod.mil.za

Important Notes:

• A separate Z83 form and CV must be submitted for each post applied for.
• Applications using an incorrect or outdated Z83 form will be disqualified.
• No certified copies of qualifications or ID are required at the application stage—only shortlisted candidates will submit these on or before the interview day (not older than six months).
• Faxed or photocopied applications will not be accepted.
• The closing date is 14 November 2025 at 16:00. Late applications will not be considered.

NOTE :
It is the Department’s intention to promote equity (race, gender and disability) through the filling of these posts with candidates whose transfer/promotion/appointment will promote representivity in line with the numeric targets as contained in our Employment Equity plan.

CLOSING DATE : 14 November 2025 at 16h00
(Applications received after the closing date and faxed copies will not be considered).

NOTE :
Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office i.e effective 01 January 2021 or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/). Should an application be received using incorrect application employment form Z83, it will be disqualified, which must be originally signed and dated by the applicant, and which must be accompanied by a detailed CV only (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience). Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview which should not be older than six months. Failure to comply with the above instructions will result in applications being disqualified.

Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application, it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted.

The successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. The level of appointments is dependent upon qualifications, relevant experience and research output. The shortlisted candidates will be subjected to two (2) pre-entry assessments (practical and ethical exercise) which will determine the candidate’s suitability.

Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to short-listed candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months in terms of the prescribed rules.