The Department of Employment and Labour invites suitably qualified applicants to apply for three Office Aid vacancies at its Labour Centres in Phalaborwa, Lebowakgomo and Carletonville. These opportunities are suitable for applicants who have completed at least Grade 10 or Standard 8 and are interested in supporting daily office operations through cleaning, catering assistance, stock distribution and messenger duties.
The advertised position offers a salary of R170,226 per annum. One position is available at the Phalaborwa Labour Centre, one at the Lebowakgomo Labour Centre and one at the Carletonville Labour Centre.
Applicants must submit their applications using the correct reference number and follow the application instructions for their preferred Labour Centre. The closing date is 6 November 2026, with separate deadlines for walk-in and online applications.
This opportunity may be suitable for entry-level job seekers who meet the minimum educational requirements and are willing to perform general office support duties in a professional working environment.
Office Aid Vacancies 2026: Job Overview
The following information summarises the advertised Office Aid positions.
- Position: Office Aid
- Number of Posts: 3
- Salary: R170,226 per annum
- Minimum Qualification: Standard 8 or Grade 10
- Employment Type: Not specified in the supplied advertisement
- Closing Date: 6 November 2026
- Application Method: Email, hand delivery or online application, depending on the Labour Centre
- Industry: Government and Public Administration
Available Positions and Reference Numbers
The Department of Employment and Labour has advertised three Office Aid posts at the following locations.
1. Office Aid – Phalaborwa Labour Centre
- Number of posts: 1
- Reference number: HR4/4/6/47
- Application email: [email protected]
2. Office Aid – Lebowakgomo Labour Centre
- Number of posts: 1
- Reference number: HR4/4/6/48
- Application email: [email protected]
3. Office Aid – Carletonville Labour Centre
- Number of posts: 1
- Reference number: HR4/4/4/09/48
- Application method: Hand delivery or online application through the specified Employment Services of South Africa portal.
Applicants must select the position that matches their preferred Labour Centre and ensure that the correct reference number appears on their application.
Minimum Requirements for the Office Aid Positions
- Applicants interested in the Office Aid vacancies must meet the minimum educational requirements and demonstrate the basic skills needed to perform general office support duties.
Educational Qualification
- The minimum educational requirement is Standard 8 or Grade 10.
- Applicants who have completed Grade 10 may therefore meet the advertised minimum educational requirement, provided they also satisfy the other relevant conditions of the vacancy.
The advertisement does not specify that applicants must possess a matric certificate. However, applicants should ensure that their qualifications accurately reflect their educational background and meet the stated requirements.
Knowledge Requirements
Candidates should have knowledge of the following areas:
Cleaning practices: Applicants must understand basic cleaning procedures and the importance of maintaining hygienic office spaces. This includes keeping work areas clean, ensuring that office surroundings remain presentable and following appropriate cleaning practices.
Catering: Knowledge of basic catering practices is relevant because the successful candidates may assist with food services. This includes helping with the preparation and serving of refreshments or food as required.
Office practice: Applicants should understand basic office routines and the importance of supporting the smooth daily operation of a workplace.
Required Skills
The Department identifies the following skills as important for the position:
Interpersonal skills: Office Aids interact with employees and other people in the workplace. Good interpersonal skills help candidates communicate respectfully, cooperate with colleagues and respond appropriately to requests.
Verbal communication: Applicants should be able to communicate information clearly when carrying out assigned duties or receiving instructions from supervisors.
Listening skills: The ability to listen carefully is important when following instructions, responding to requests and completing tasks correctly.
Applicants should highlight relevant knowledge and skills in their CVs where applicable. Previous cleaning, catering or general office support experience may also be included if it is part of their actual work history, although the supplied advertisement does not state that previous experience is compulsory.
Duties and Responsibilities of an Office Aid
The successful candidates will provide general support to ensure that the relevant Labour Centres remain clean, organised and operational.
The advertised responsibilities include maintaining a clean office environment, assisting with food services, distributing stock and performing messenger functions.
1. Maintaining a Clean Office Environment
One of the main responsibilities of an Office Aid is to ensure that the office remains clean at all times.
This involves supporting cleanliness and hygiene throughout the workplace so that employees and visitors can use the facilities in a comfortable and presentable environment.
General activities associated with this responsibility may include cleaning office spaces, maintaining the cleanliness of common areas and ensuring that assigned areas are kept in an orderly condition.
A clean workplace contributes to a professional environment and supports the daily operations of the Labour Centre.
2. Providing Food Service Assistance
The successful candidates will assist with food services as required.
This responsibility may involve helping with the serving of refreshments, assisting with catering arrangements and ensuring that food service areas remain clean and organised.
Applicants should understand the importance of cleanliness when handling food-related tasks and follow instructions provided by the relevant supervisor.
The advertisement specifically lists food service assistance as one of the duties of the position.
3. Assisting with Stock Distribution
Office Aids will also assist with distributing stock.
This responsibility involves helping ensure that items required for office operations reach the appropriate departments, employees or designated areas.
Stock distribution supports the smooth functioning of the workplace by helping employees access the supplies needed to carry out their responsibilities.
Applicants should be able to follow instructions carefully and handle assigned items responsibly.
4. Performing Messenger Functions
The position includes assisting with messenger functions.
Messenger duties generally support the movement of documents, correspondence and other items between designated offices or individuals.
The successful candidates may be required to deliver or collect items as instructed and ensure that assigned tasks are completed efficiently.
Reliability, good communication and attention to instructions are important when carrying out these responsibilities.
Office Aid Salary
The advertised salary for the Office Aid position is R170,226 per annum.
This is the annual salary stated in the vacancy advertisement. The supplied information does not specify additional benefits or allowances, so applicants should refer to official communication from the Department for any further employment details.
The position provides an opportunity for eligible candidates to apply for a government vacancy that requires a minimum educational qualification of Grade 10 or Standard 8.
Applicants should carefully review the duties and requirements before submitting their applications.
How to Apply for the Office Aid Vacancies
Applications must be submitted according to the instructions for the relevant Labour Centre.
The Department has provided different application arrangements for Phalaborwa, Lebowakgomo and Carletonville. Applicants must use the correct method and ensure that the required documents are included.
1. How to Apply for Office Aid at Phalaborwa
Applicants applying for the Phalaborwa Labour Centre must use the following details:
- Position: Office Aid
- Reference Number: HR4/4/6/47
- Email Address: [email protected]
- Hand Delivery or Postal Address: Chief Director: Provincial Operations, Private Bag X9368, Polokwane, 0700
- Hand Delivery Address: 42A Schoeman Street, Polokwane
Applicants should prepare the required Z83 application form and an updated comprehensive CV.
For an email application, the Department instructs applicants to submit the Z83 form and CV together as one attachment. The correct job title and reference number must be indicated in the email.
2. How to Apply for Office Aid at Lebowakgomo
Applicants interested in the Lebowakgomo Labour Centre should use the following information:
- Position: Office Aid
- Reference Number: HR4/4/6/48
- Email Address: [email protected]
- Hand Delivery or Postal Address: Chief Director: Provincial Operations, Private Bag X9368, Polokwane, 0700
- Hand Delivery Address: 42A Schoeman Street, Polokwane
Applications must include the completed and signed Z83 application form and an updated comprehensive CV.
Applicants submitting applications by email must ensure that both documents are combined into one attachment and that the correct reference number and job title are indicated.
3. How to Apply for Office Aid at Carletonville
Applicants applying for the Carletonville Labour Centre must use the following details:
- Position: Office Aid
- Reference Number: HR4/4/4/09/48
- Hand Delivery Address: Carletonville Labour Centre, corner of Osmium and Amethyst Streets, Carletonville
- Online Application Portal: Employment Services of South Africa Online
Applicants who choose hand delivery must submit their applications at the specified Carletonville Labour Centre address.
Those applying online must follow the instructions provided through the Employment Services of South Africa application portal.
Before submitting an application, candidates should confirm that the correct position and reference number have been selected.
Documents Required for the Application
The Department of Employment and Labour has specified that applicants must submit the following documents:
1. Completed Z83 application form
Applicants must use the new Z83 application form. The form is available from government departments or can be obtained online through the official government website.
Download the form from the South African Government website.
Applicants who submit the old Z83 application form will not be considered.
2. Updated comprehensive CV
Applicants must provide an updated and comprehensive CV containing accurate personal information, educational qualifications, relevant skills and employment history where applicable.
Candidates should ensure that their CV is clear, professional and consistent with the information provided on the application form.
Important: For email applications, the Department requires the Z83 form and CV to be combined into one attachment.
Applicants must also ensure that the application includes the correct job title, reference number and name of the Department.
Completing the Z83 Application Form
The Department states that Sections A, B, C and D of the Z83 form must be completed in full.
Because of limited space on the form, applicants may indicate that further information is available in their CV in Sections E, F and G where appropriate.
However, the question concerning conditions that may prevent reappointment under Part F must still be answered, and the declaration must be signed.
Applicants should check every relevant section before submitting the form to avoid omissions that could affect their applications.
Certified Copies of Qualifications
Applicants are not required to submit certified copies of qualifications with the initial application, according to the supplied advertisement.
Only shortlisted candidates will be required to submit certified copies of qualifications and other relevant documents on or before the interview, following communication from Human Resources.
Candidates should ensure that they can provide the necessary supporting documents if shortlisted.
Non-South African citizens or permanent resident permit holders with foreign qualifications must provide an evaluation report issued by the South African Qualifications Authority (SAQA) when shortlisted, as applicable to their circumstances.
Failure to provide requested documents may result in an application not being considered.
Closing Date for the Office Aid Vacancies
The closing date for the Department of Employment and Labour Office Aid vacancies is: 6 November 2026
The advertisement specifies the following deadlines:
- Walk-in applications: 16:00 on 6 November 2026.
- Online applications: 23:59 on 6 November 2026.
Applicants should submit their applications before the applicable deadline. Late applications will not be considered.
Candidates are encouraged to prepare their documents in advance, check the application instructions and ensure that the correct reference number is used.
Employment Equity Considerations
The Department of Employment and Labour states that employment equity targets will be considered when filling the advertised positions.
For the Phalaborwa and Lebowakgomo Labour Centres, priority will be given to the following groups:
- African males
- Coloured males
- Coloured females
- Indian males
- White males
- White females
For the Carletonville Labour Centre, priority will be given to:
- African males
- Indian males
- White males
These priorities form part of the Department’s stated employment equity objectives. The Department also aims to promote representivity in terms of race, gender and disability in accordance with its Employment Equity Plan.
Applicants should read the relevant employment equity information carefully when deciding which vacancy to apply for.
Important Information for Applicants
Before submitting an application, candidates should take note of the following instructions.
- Use the new Z83 application form.
- Complete all required fields of the Z83 form.
- Answer the relevant question under Part F and sign the declaration.
- Attach an updated comprehensive CV.
- Use the correct job title and reference number.
- Submit the application to the correct email address or Labour Centre.
- For email applications, combine the Z83 form and CV into one attachment.
- Submit the application before the closing date and time.
- Ensure that all information provided is accurate and complete.
The Department indicates that only shortlisted candidates will be contacted. Applicants who have not received communication within eight weeks after the closing date should accept that their applications were unsuccessful.
Shortlisted candidates, including candidates applying for Senior Management Service positions, are required to undertake two pre-entry assessments. These consist of a practical exercise assessing suitability for the post and an integrity assessment relating to ethical conduct.
The results of the technical exercises will form an additional criterion in the interview process.
The Department also notes that successful candidates will be required to enter into an employment contract and a performance agreement. The Department reserves the right not to make an appointment.
By applying, candidates consent to the collection, processing and storage of their personal information in accordance with the Protection of Personal Information Act (POPIA), for the purposes described in the advertisement.
Final Summary
The Department of Employment and Labour is recruiting three Office Aids at the Phalaborwa, Lebowakgomo and Carletonville Labour Centres.
The vacancies offer an annual salary of R170,226 and require a minimum qualification of Standard 8 or Grade 10. Successful candidates will assist with cleaning, food services, stock distribution and messenger functions.
Applicants must submit a new, completed Z83 application form and an updated comprehensive CV. The correct reference number and application method must be used for the selected Labour Centre.
Closing date: 6 November 2026.
Eligible applicants should ensure that their applications are complete and submitted before the applicable deadline.