SE Holdings Agro-Processing is inviting applications from suitably qualified and experienced candidates for the position of Facility Administrator / Data Clerk at its bean cleaning facility in Koesterfontein, Magaliesburg, Gauteng.
The position is suited to an organised administrative professional with strong data-capturing skills, good attention to detail and the ability to maintain accurate operational records. The successful candidate will play an important role in supporting production, quality, stock control, farmer deliveries, staff attendance and customer dispatches.
Facility Administrator / Data Clerk Job Details
Position: Facility Administrator / Data Clerk
Reference: SEH-BCF-11
Location: Koesterfontein, Magaliesburg, Gauteng
Employment Type: Full-time, permanent
Working Hours: Normal business hours
Reports To: Bean Cleaning Facility Manager
Remuneration: Market-related, depending on qualifications and experience
Closing Date: Monday, 12 October 2026
About SE Holdings Agro-Processing
SE Holdings is a South African agribusiness and farmer-development company with an agro-processing business that is establishing a new bean cleaning facility.
The facility will receive dry beans from farmers, clean and grade the beans, pack the finished products and deliver them to food manufacturing customers. The operation is being developed around strong standards for food safety, traceability, accurate recordkeeping and disciplined processes.
The Facility Administrator / Data Clerk will contribute to the smooth running of the facility by ensuring that important administrative and operational information is captured accurately, maintained properly and made available when required.
Purpose of the Role
The purpose of the Facility Administrator / Data Clerk position is to provide reliable administrative and data-capturing support across the bean cleaning facility.
The successful candidate will be responsible for maintaining records relating to production, quality, stock, farmer deliveries, staff attendance and customer dispatches. The role requires a person who is organised, accurate and comfortable working with large amounts of information.
Attention to detail will be particularly important because the information captured will support operational reporting, stock management, payroll inputs, purchasing, supplier administration and audit requirements.
Key Responsibilities
The Facility Administrator / Data Clerk will be responsible for a range of administrative and data-related duties, including:
- Capturing receiving information accurately and on time.
- Recording production information and maintaining production-related records.
- Capturing quality information and ensuring that relevant records are properly maintained.
- Recording and updating stock information.
- Capturing dispatch and delivery information.
- Maintaining accurate farmer and supplier records.
- Keeping delivery and payment information up to date.
- Preparing daily operational reports and summaries.
- Preparing weekly reports and summaries for management.
- Maintaining staff time and attendance records.
- Preparing information and inputs required for payroll processing.
- Filing forms and maintaining an organised document management system.
- Ensuring that records remain complete, accurate and audit-ready.
- Tracking open actions and following up on outstanding matters.
- Recording and monitoring incidents, complaints and corrective actions.
- Supporting purchasing administration and requisitions.
- Assisting with supplier invoice administration.
- Following up with responsible employees when information is missing, incomplete or inconsistent.
- Protecting confidential business, employee and customer information.
- Handling personal information in accordance with the Protection of Personal Information Act (POPIA).
- Providing general administrative support to the Bean Cleaning Facility Manager and facility operations.
The role requires consistent attention to accuracy because incorrect or missing information can affect stock records, production reporting, supplier administration, payroll inputs and operational decision-making.
Minimum Requirements
Candidates applying for the Facility Administrator / Data Clerk position must meet the following minimum requirements:
- Grade 12 / Matric
- A Grade 12 (Matric) qualification is required.
Office or Business Administration Qualification
- Candidates must have a certificate or diploma in Office Administration, Business Administration or a related field.
Administrative or Data-Capturing Experience
At least 2 years of administrative or data-capturing experience is required.
Previous experience should demonstrate the ability to work with records, capture information accurately, maintain files and provide administrative support.
Computer Skills
Good Microsoft Excel skills are required. Candidates should be comfortable working with Excel functions such as:
- Formulas
- Filters
- Pivot tables
Working knowledge of Microsoft Word and Outlook is also required.
Personal Competencies
The successful candidate should be:
- Accurate and detail-oriented.
- Well organised.
- Able to manage deadlines.
- Comfortable working with records and data.
- Able to communicate clearly in writing and verbally.
- Capable of following up on missing or inconsistent information.
- Able to maintain confidentiality.
- Comfortable working in a structured operational environment.
Advantageous Qualifications and Experience
The following will be advantageous but are not listed as minimum requirements:
- Experience in agriculture.
- Experience in food processing.
- Experience in logistics.
- Experience in manufacturing.
- Experience using Sage.
- Experience using Pastel.
- Experience with a time and attendance system.
- A valid Code B (08) driver’s licence.
Candidates with experience in industries involving stock, production, deliveries, supplier administration or operational recordkeeping may find their previous experience particularly relevant to this position.
How to Apply
Applications for the Facility Administrator / Data Clerk position must be submitted by email to: [email protected]
The email subject line must read: SEH-BCF-11 – Facility Administrator / Data Clerk
Applicants should prepare their documents carefully and, where possible, submit them together as a single PDF document.
The application should include:
- A detailed CV.
- At least two contactable references.
- A short covering letter.
- A copy of the applicant’s ID.
- Copies of relevant qualifications.
Candidates are encouraged to ensure that the CV clearly reflects their administrative and data-capturing experience, computer skills and relevant qualifications.
Employment Requirements and Verification
SE Holdings is an equal opportunity employer, with appointments made in line with its Employment Equity plan.
Applicants must be South African citizens or hold a valid work permit.
Shortlisted candidates may be required to complete competency assessments as part of the recruitment process. Candidates may also be subject to reference checks and verification of criminal records, credit records and qualifications.
By submitting an application, candidates consent to SE Holdings processing their personal information for recruitment purposes in accordance with POPIA.
Applicants should ensure that all information supplied in the application is accurate and truthful.
Closing Date
The closing date for applications is: Monday, 12 October 2026
Late applications will not be considered, so applicants should submit their applications before the deadline.
Candidates who have not been contacted within 30 days of the closing date should consider their application unsuccessful.
SE Holdings does not charge applicants any fee to apply for employment.
Why This Role May Suit the Right Candidate
The Facility Administrator / Data Clerk position offers an opportunity for an experienced administrator to contribute to the establishment and day-to-day operation of a new bean cleaning facility.
The role combines traditional office administration with data capturing, operational reporting, stock and delivery records, staff attendance, supplier administration and document control. It may therefore suit candidates who enjoy structured administrative work and are comfortable working with spreadsheets, records and operational information.
Candidates with strong Excel skills and previous experience in administration, data capturing, logistics, manufacturing, agriculture or food processing may have relevant experience for the position.
Applicants should carefully review the requirements before submitting an application and ensure that the CV and supporting documents demonstrate how their qualifications and experience match the position.
Important: Use the subject line SEH-BCF-11 – Facility Administrator / Data Clerk when submitting the application.