The Free State Department of Health is recruiting suitable candidates for Administration Clerk (Data Clerk) positions in different district offices across the province. These contract positions are available in the Thabo Mofutsanyane District Office and Lejweleputswa District Office. A total of 10 posts are available under each reference number, giving job seekers an opportunity to work within the public healthcare sector while gaining valuable administrative and data management experience.
These positions are ideal for candidates who have Grade 12, computer literacy skills, and an interest in administration, data capturing, patient record management, and healthcare support services. Applicants with knowledge of Microsoft Excel and DHIS systems may have an added advantage during the selection process.
The Department is looking for organized, responsible, and professional candidates who can maintain confidentiality, support health facilities, and assist with data quality management processes.
Administration Clerk (Data Clerk) Vacancy Details
Thabo Mofutsanyane District Office
- Position: Administration Clerk (Data Clerk)
- Number of Posts: x10
- Reference Number: TM/AC/2026
- Centre: Thabo Mofutsanyane District Office
- Salary: R237 453 – R279 708 per annum
- Salary Level: Level 5
- Employment Type: Contract
- Duration: 5 Months
- Advert Type: External
- Closing Date: 08 May 2026
Lejweleputswa District Office
- Position: Administration Clerk (Data Clerk)
- Number of Posts: x10
- Reference Number: LEJWE/AC/2026
- Centre: Lejweleputswa District Office
- Salary: R237 453 – R279 708 per annum
- Salary Level: Level 5
- Employment Type: Contract
- Duration: 5 Months
- Advert Type: External
- Closing Date: 08 May 2026
Overview of the Administration Clerk (Data Clerk) Role
Administration Clerks working as Data Clerks in healthcare facilities play an important role in supporting patient services, data collection, reporting, and record management. Accurate data management helps health departments monitor services, improve patient care, and maintain proper reporting systems within clinics and hospitals.
Successful candidates will assist with patient registration, filing systems, data capturing, clerical support, and records management. The positions also involve supporting healthcare facilities with data validation, reporting, and administrative duties.
The Department requires candidates who are able to work under pressure, maintain confidentiality of sensitive patient information, and communicate professionally with healthcare staff and patients.
Minimum Requirements
Applicants must meet the following minimum requirements before applying:
- Grade 12 or equivalent qualification
- Computer literacy
- Knowledge of Microsoft Excel
- Understanding of DHIS and Data Elements
- Good communication skills
- Ability to maintain confidentiality
- Understanding of clerical duties and data capturing processes
A valid driver’s license will serve as an added advantage but is not mandatory.
Important Knowledge and Skills Required
Candidates applying for these vacancies should have knowledge and skills related to administration, clerical support, and healthcare data management. The Department is looking for applicants who can work with accuracy and attention to detail.
Required skills include:
Computer Literacy
Candidates should be comfortable using computers and working with programs such as Microsoft Excel. Daily tasks may involve entering patient information, updating reports, capturing statistics, and maintaining digital records.
Data Capturing Skills
The positions require accurate capturing of healthcare information into various data systems used by health facilities. Incorrect data can affect healthcare planning and reporting, making attention to detail very important.
Clerical and Administrative Skills
- Applicants should understand general office duties such as filing, organizing documents, handling patient records, and assisting with administrative support services.
Communication Skills
- Good communication skills are necessary because Administration Clerks interact with patients, healthcare workers, facility managers, and administrative teams regularly.
Confidentiality and Professionalism
- Patient information must always remain confidential. Candidates should understand the importance of protecting sensitive healthcare information.
Knowledge of DHIS
- Knowledge of the District Health Information System (DHIS) is beneficial because healthcare facilities use these systems to manage health-related data and reporting.
Main Duties and Responsibilities
- Successful candidates will perform various administrative and data management duties within healthcare facilities.
Data Collection and Analysis
- Administration Clerks will assist with data collation, data capturing, and analysis processes. Information collected helps facilities monitor healthcare services and prepare reports.
Audit Profile Creation
- Candidates will help create audit profiles and support healthcare facilities during internal data quality reviews.
General Clerical Support
- The role includes rendering general clerical support services such as document handling, filing, photocopying, and administrative assistance.
Financial Administration Support
- Selected candidates may support healthcare facilities with basic financial administration duties where required.
Personnel Administration Support
- Administration Clerks may also assist with personnel administration support services within facilities.
Reception and Patient Registration
- Part of the role includes working at reception areas and assisting with patient registration processes. Candidates may welcome patients, update records, and provide general support at healthcare facilities.
Patient Record Management
- Successful applicants will create and maintain patient records while ensuring proper filing and handling procedures are followed.
Filing System Maintenance
- Candidates will maintain organized filing systems to ensure patient records and administrative documents are easy to access when needed.
Data Capturing
- Healthcare information must be captured accurately into the required systems used within facilities.
Data Quality Validation
- Administration Clerks will assist facility managers by providing data quality validation reports and ensuring information captured is correct and complete.
Support for Reporting Processes
- The positions involve supporting the submission of information and reports required by healthcare facilities.
Support Ideal Clinic Processes
- Successful candidates will help support ideal clinic initiatives and improve administrative systems within healthcare facilities.
One Patient, One File Strategy
- The Department is implementing a one patient, one file strategy to improve records management. Administration Clerks will assist with maintaining organized patient records under this system.
Clinical Records Management
- Candidates will participate in the implementation of records management policies and standard operating procedures at facility level.
Why These Jobs Matter
Administration Clerks are important in healthcare facilities because accurate records and data management help improve patient services. Healthcare facilities rely on organized information systems to manage patient care, monitor disease trends, and prepare healthcare reports.
These positions provide candidates with an opportunity to contribute to the public healthcare system while developing valuable administration and data management experience.
Many people begin careers in administration through contract opportunities like these and later gain permanent employment experience in government departments or private organizations.
Who Should Apply?
These positions may suit:
- Matriculants with computer literacy
- Job seekers interested in administration work
- Candidates with data capturing experience
- Applicants interested in healthcare administration
- Individuals with Microsoft Excel knowledge
- Candidates looking for government contract work
Applicants who are organized, responsible, and willing to learn may benefit from these opportunities.
Tips for Applicants
Before applying, candidates should ensure all required documents are updated and complete.
Important tips include:
- Prepare an updated CV
- Include certified copies of qualifications
- Ensure contact details are correct
- Highlight computer literacy skills
- Mention Excel and DHIS knowledge if applicable
- Include any administration or data capturing experience
Applicants should also make sure reference numbers are included correctly on applications to avoid disqualification.
Benefits of Working in Healthcare Administration
Healthcare administration positions provide valuable workplace experience and help candidates develop skills that can be useful in many industries.
Skills gained may include:
- Office administration
- Records management
- Communication skills
- Computer skills
- Data capturing
- Reporting
- Filing and organization
- Customer service
Experience in public healthcare administration may also improve future employment opportunities.
Contract Duration
The appointments are contract-based for a period of five months. Although temporary, these positions provide work experience and exposure within government healthcare facilities.
Contract positions often help candidates build professional references and workplace experience that may assist with future employment opportunities.
Closing Date
The closing date for both Administration Clerk (Data Clerk) vacancies is: 08 May 2026
Late applications may not be considered, so applicants are encouraged to apply before the deadline.
Final Thoughts
The Free State Department of Health Administration Clerk (Data Clerk) vacancies present an excellent opportunity for candidates interested in administration and healthcare support services. With 20 posts available across two district offices, job seekers have a chance to gain experience in government healthcare administration while earning a competitive salary.
Candidates with Grade 12, computer literacy, and strong organizational skills are encouraged to apply. Knowledge of Microsoft Excel, DHIS, and data capturing processes may improve the chances of selection.
These positions can help candidates develop important workplace skills while contributing to healthcare services and patient record management within the Free State public health sector.