Homechoice invites suitably qualified candidates to apply for the Administrator – Warehouse Finance vacant post.
Position: Administrator – Warehouse Finance
Reference Number: HCH-2362
Location: Northern Suburbs, Cape Town
Description
homechoice is a leading South African homeware retailer. For over 35 years we’ve helped our customers create beautiful homes they love with an innovative range of quality products they can afford.
What you will love doing in this role
The role of the administrator is to ensure all invoices are submitted and allocated correctly and to provide administrative and clerical services in order to ensure effective and efficient administrative operations.
Effective and Efficient Management of Accounts and Admin:
- Accurate coding of all invoices
- Submit invoices for payment on a daily basis
- Keep copies of all authorised invoices
Effective management and control of petty cash:
- Obtain approval for expenditure before payment is made
- Maintain Petty Cash analysis book
- Ensure cash draws are done to maintain a balance of at least R4000.00
Operations Administration:
- Engage with the planning department and line managers to understand work priorities for the day/week etc. and assign tasks as per priority.
- Engage with the line manager to understand resource allocations for various tasks to ensure work is distributed appropriately.
- Plans and produces a daily forecast work plan for the next day based on tasks and priorities and ensures daily goals are established at a person and task level.
- Ensure an adequate pipeline of work available throughout the shift to avoid downtime. Manage up to line manager and planning department in the event of foreseeable issues.
- Track operational metrics e.g. people UPM (units per hour) during the execution of tasks and escalate problematic performance to the line manager.
- Assign work instructions (scanner or manual ) to staff
- Timely allocation and closure of all Phoenix queries within SLA or escalation to line management in the event of likely SLA failure (Phonix = query management system).
- Executes ad hoc tasks as per the business requirements.
- Manage of all tasks created by the planning department and ensure all items are closed within SLA.
- Update departmental VPM (visual performance management) boards in line with outputs.
- Gain a high level of process and system knowledge to perform 1st line of troubleshooting for staff. Act as an escalation point for all system-related issues to WMS analyst and ensure timely closure of issues
- Provide data and or reporting for daily, weekly, and monthly reporting requirements
- Monitors the team and individual outputs in order to maximize the efficiency of the department.
Administration:
- Timely and accurate administration of all departmental trackers pertaining to people and operational processes. These include but are not limited to attendance, absenteeism, leave registers, departmental data capturing eg performance, efficiency, effectiveness etc
- Ensures that stationary and sundry levels are maintained at the agreed standard within the required timeframes.
- Prepare weekly departmental presentations as per line
- Provide data and or reporting for daily, weekly, and monthly reporting requirements
- Records minutes and manages closure for minutes within agreed timelines
- Ensure departmental numbers in line with budgeted/approved numbers
- Provide inputs for the line manager for signing off of time sheets.
Health and Safety:
- Prevent injury & ill health
- Identify all existing and new hazards and take all practicable steps to eliminate, isolate or minimise the exposure to any significant hazards.
- Every employee is expected to share in the commitment to health and safety.
- Every employee is accountable for their own health and safety while on duty.
- Every employee to protect the environment from pollution and environmental degradation whilst at work.
- Every employee to ensure quality products and services to all our customers.
Requirements
What you’ll need to do this role
- A minimum of Grade 12/Matric/NQF 4
- A proven experience in Administration with a warehouse/ distribution environment
Behaviours we love
- Wow my customer
- Walk in my customers’ shoes
- Deliver on my promises
- Deliver insight-led solutions my customers need
- Treat the business as my own
- Take accountability
- Be curious, creative & explore opportunities
- Do it right & at the right time
- Play as a team
- Be helpful
- Be inclusive
- Find the fun