The Department of Water and Sanitation invites interested and suitably qualified candidates to apply for the position of Human Resource Registry Clerk (Ref No: 150426/14) based in Bloemfontein, Free State. The position offers a salary of R228 321 per annum (Level 05) within the Directorate: Corporate Support Services, Sub-Directorate: Human Resources Management. Applicants must be in possession of a Senior Certificate / Grade 12, while a National Diploma in Records Management / Archives or Human Resources Management will serve as an added advantage. Relevant registry experience, computer literacy in Microsoft Office, knowledge of HR prescripts, PERSAL, and the National Archives and Records Service of South Africa Act No. 43 of 1996 are required, together with good communication skills and the ability to work under pressure.

Responsibilities include implementing confidential filing systems in the HRM Registry, providing registry counter services, opening and maintaining files according to approved file plans, handling incoming and outgoing correspondence, maintaining file tracking systems, performing electronic filing of submissions and memorandums, processing documents for archiving and disposal, maintaining registers of archived records, distributing mail, and supporting additional HR administrative functions as required. Applications must be submitted online via https://erecruitment.dws.gov.za before 15 April 2026. Only shortlisted candidates will be contacted and required to submit supporting documentation and undergo verification and suitability checks.

Position: Human Resource Registry Clerk
Reference Number: 150426/14
Branch: Water and Sanitation Services Management
Chief Directorate: Provincial Operations: Free State
Directorate: Corporate Support Services
Sub-Directorate: Human Resources Management
Salary: R228 321 per annum (Level 05)
Centre: Bloemfontein, Free State
Closing Date: 15 April 2026

Requirements

• A Senior Certificate / Grade 12 certificate is required.
• A National Diploma in Records Management / Archives or Human Resources Management will serve as an added advantage.
• Appropriate experience in the registry will serve as an added advantage.
• Computer literacy (Microsoft packages) is required.
• Knowledge of human resources functions and practices as well as the ability to capture data and operate computers is required.
• Basic knowledge and insight of human resources prescripts is required.
• Basic knowledge of financial operating systems (PERSAL) is required.
• Basic knowledge of the National Archive and Records Service of South Africa Act No. 43 of 1996 is required.
• Knowledge of storage and retrieval procedures in terms of working environment is required.
• Good communication skills (both verbal and written) are required.
• Ability to work under pressure is required.

Duties

• Implement confidential filing system in the HRM Registry.
• Provide registry counter services.
• Open files according to the approved file plan.
• File documents according to the approved filing system.
• Handle incoming and outgoing correspondence and files.
• Render effective filing and record management services.
• Keep and maintain file tracking system.
• Electronic filing of approved submissions, memorandums and letters.
• Identify and process documents to be archived and disposed.
• Keep a register of archived and disposed documents.
• Complete index cards for all files.
• Receive and distribute mail.
• Assist with other HR administrative functions assigned.

Enquiries

Ms Z Matshiana
Tel: (051) 405 9000

Applications

Interested candidates are required to submit applications online via the official Department of Water and Sanitation eRecruitment system at https://erecruitment.dws.gov.za before the closing date of 15 April 2026. Supporting documents such as copies of qualifications, identity document, and driver’s license are not required at the time of application and will only be requested from shortlisted candidates during the interview stage in line with DPSA Circular 19 of 2022. Applicants with professional or occupational registration must complete the relevant fields in Part B of the online Z83 form, as failure to disclose required information will result in disqualification. Late applications will not be considered, and only shortlisted candidates will be contacted.

Other related documentation such as copies of qualifications, identity document, driver’s license, etc. need not accompany the application when applying for a post. Documentation must only be produced by shortlisted candidates during the interview date in line with DPSA Circular 19 of 2022.

With reference to applicants bearing professional or occupational registration, fields provided in Part B on the online Z83 must be completed as these fields are regarded as compulsory. Failure to complete or disclose all required information will automatically disqualify the applicant.

No late applications will be accepted.

Shortlisted candidates will be subjected to suitability checks (SAQA verification, reference checks, criminal and credit checks). SAQA evaluation certificate must accompany foreign qualifications (only when shortlisted). Applications that do not comply with the above-mentioned requirements will not be considered.

All shortlisted candidates pertaining to Senior Management Services (SMS) posts will be subjected to a technical and competency assessment and a pre-entry certificate obtained from the National School of Government is required prior to appointment.

All shortlisted candidates, including SMS candidates, will undertake two pre-entry assessments. One will be a practical exercise to determine suitability based on the post’s technical and generic requirements and the other will be an integrity (ethical conduct) assessment.

Candidates will be required to complete a financial disclosure form and undergo security clearance. Foreigners or dual citizenship holders must provide a police clearance certificate from the country of origin (only when shortlisted).

Important Notes

The Department of Water and Sanitation is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No. 108 of 1996), the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No. 55 of 1998), and relevant Human Resources policies of the Department will be taken into consideration.

Correspondence will be limited to shortlisted candidates only. If no response is received within three (3) months of the advertisement closing date, consider the application unsuccessful.

Faxed applications will not be considered. The department reserves the right not to fill the position.

Women and persons with disabilities are encouraged to apply and preference will be given to Employment Equity targets.