The Mining Qualifications Authority (MQA) is inviting applications from suitably qualified and competent candidates for the position of Supply Chain Management Administrator. The successful candidate will provide administrative and operational support to the Supply Chain Management (SCM) unit, assisting with procurement processes, tender administration, record management, compliance requirements, and the effective coordination of SCM activities.

The position is based within an organisation that plays an important role in skills development across South Africa’s mining and minerals sector. Candidates with relevant administrative experience, particularly those with exposure to supply chain management and public sector procurement, are encouraged to apply.

The position offers an annual remuneration package of R332,946.86 cost to company (CTC), excluding a possible performance bonus of up to 20%.

Job Details

• Position: Supply Chain Management Administrator
• Department: Supply Chain Management
• Reporting To: Manager: Supply Chain Management
• Paterson Grade: B5
• Annual Salary: R332,946.86 CTC
• Performance Bonus: Possible 20% performance bonus
• Minimum Qualification: National Senior Certificate (NSC) or National Certificate (Vocational) (NCV), NQF Level 4
• Preferred Qualification: National Diploma, NQF Level 6
• Experience Required: Minimum of 2 years of relevant work experience
• Closing Date: 16 October 2026
• Application Method: Online application

About the Mining Qualifications Authority (MQA)

The Mining Qualifications Authority is a Sector Education and Training Authority (SETA) operating under the Department of Higher Education and Training (DHET).

Established under the Skills Development Act 97 of 1998, the MQA is responsible for promoting and supporting skills development within South Africa’s mining and minerals sector. Its mandate covers several industries, including coal mining, gold mining, platinum group metals mining, diamond mining, other mining commodities, cement, lime, aggregates, sand, diamond processing, jewellery manufacturing, and services related to the mining industry.

The successful candidate will contribute to the effective functioning of the organisation by supporting procurement administration, maintaining accurate records, coordinating meetings, and assisting with compliance and reporting requirements within the Supply Chain Management unit.

Purpose of the Position

The Supply Chain Management Administrator will provide administrative and operational assistance to the SCM unit to support efficient procurement operations and ensure that relevant processes are conducted in accordance with established policies, procedures, and compliance requirements.

The role involves assisting with quotation and tender administration, processing requisitions and invoices, maintaining procurement documentation, coordinating meetings, managing filing systems, and facilitating communication between internal and external stakeholders.

The successful candidate must demonstrate strong organisational abilities, attention to detail, professional communication skills, and the ability to manage competing administrative priorities.

Key Responsibilities

1. General Administration

The successful candidate will be responsible for providing effective administrative support to the Supply Chain Management unit. Duties will include:

• Managing administrative records and information to ensure accuracy, completeness, and easy accessibility.
• Preparing and drafting minutes, reports, briefs, presentations, and written correspondence for review.
• Maintaining electronic and hard-copy filing systems.
• Coordinating and organising meetings, including the preparation of relevant documentation.
• Arranging travel for team members and processing subsistence and travel-related documentation.
• Coordinating and responding to stakeholder queries.
• Administering and processing SCM requisitions and invoices.
• Planning, coordinating, and executing ad hoc administrative requests.
• Supporting the day-to-day operations of the SCM unit.

2. Supply Chain Management Support

The position will provide administrative assistance across procurement and supply chain management activities. Responsibilities will include:

• Assisting with quotation and tender administration processes.
• Supporting the opening and recording of bids.
• Assisting with the preparation of appointment letters for Bid Specification Committees (BSC), Bid Evaluation Committees (BEC), and Bid Adjudication Committees (BAC).
• Arranging SCM unit meetings, preparing agendas, and coordinating meeting logistics.
• Maintaining accurate procurement records and filing systems to ensure audit readiness.
• Supporting compliance with relevant procurement policies, procedures, and regulatory requirements.
• Assisting with ISO standards and Quality Management System (QMS) requirements within the unit.
• Processing travel requests and administering Diners Club card requirements and related documentation.
• Ensuring proper document control, record-keeping, and reporting in accordance with SCM policies and procedures.
• Liaising with internal and external stakeholders to facilitate procurement processes and related activities.

3. Communication and Stakeholder Relations

The successful candidate will assist with effective communication and information dissemination within the organisation and with external stakeholders.

Responsibilities include facilitating the exchange of information, responding to enquiries, coordinating communication relating to SCM activities, and maintaining professional working relationships with relevant stakeholders.

Strong interpersonal skills and the ability to communicate clearly and professionally, both verbally and in writing, will be important for this role.

4. Filing and Document Management

The successful candidate will be required to maintain an effective filing and document retrieval system for both electronic and physical records.

Key duties include:

• Organising and maintaining electronic and hard-copy files.
• Ensuring documents are correctly filed and readily available when required.
• Reviewing and updating filing systems regularly.
• Maintaining and updating file contents.
• Supporting document control and record management procedures.
• Ensuring that procurement documentation is properly maintained for reporting, compliance, and audit purposes.

Minimum Requirements

Qualifications

Applicants must meet the minimum educational requirements and should ideally possess a relevant post-school qualification.

• National Senior Certificate (NSC) or National Certificate (Vocational) (NCV), NQF Level 4.
• A National Diploma at NQF Level 6 in Supply Chain Management, Public Management, Public Administration, Logistics Management, Purchasing Management, or a related field is preferred.
• A bachelor’s degree at NQF Level 7 in the above-mentioned fields or an equivalent qualification will be an added advantage.

Work Experience

Applicants must have a minimum of two years of relevant work experience, preferably within a Supply Chain Management environment.

Experience in procurement administration, tender processes, document management, record-keeping, invoice processing, or public sector administration may be beneficial for performing the duties associated with this position.

Knowledge and Skills

Candidates should demonstrate the following knowledge and skills:

• Knowledge of the Public Finance Management Act (PFMA).
• Understanding of Treasury Regulations and Supply Chain Management policies.
• Knowledge of public sector procurement processes.
• Proficiency in Microsoft Office applications.
• Strong interpersonal and stakeholder management skills.
• Budget and cost awareness, including monitoring-related data.
• Effective written and oral communication skills.
• Good administrative, organisational, and record-management abilities.

Personal Attributes and Competencies

The ideal candidate should demonstrate:

• A strong customer service orientation.
• Commitment to excellence and quality service delivery.
• Ability to set objectives and execute tasks effectively.
• Strong relationship management skills.
• Integrity and professionalism.
• Effective collaboration and teamwork.
• Good judgement and attention to detail.
• Ability to manage competing priorities and work under pressure.

Additional Requirements

Candidates must be willing to:

• Work under pressure, including longer-than-normal office hours when required.
• Engage with internal and external stakeholders.
• Travel away from home when necessary.
• Participate in lifelong learning relevant to the workplace and professional responsibilities.

The successful candidate will be required to sign a performance agreement in accordance with the MQA Performance Management System.

Recommended candidates may be required to undergo professional competency assessments and vetting processes. Successful applicants will also be required to disclose their financial interests.

Remuneration and Benefits

The position is graded at Paterson Grade B5 and offers an annual remuneration package of R332,946.86 cost to company (CTC).

An additional performance bonus of up to 20% may be available, subject to the applicable performance arrangements and requirements. The stated remuneration excludes this possible performance bonus.

Employment Equity

The Mining Qualifications Authority is an Equal Opportunity Employer. Appointments will be made in accordance with the organisation’s Employment Equity Plan.

Preference will be given to male candidates who are African, Indian, White, or Coloured, as well as female candidates who are Indian, White, or Coloured, and candidates with disabilities, as specified in the vacancy announcement.

How to Apply

Interested and suitably qualified candidates must submit their applications online through the official application platform.

Applications must include the following documents:

• A comprehensive and updated curriculum vitae (CV).
• Certified copies of relevant qualifications.
• A valid driver’s licence.
• Valid proof of identification.

Applications must be submitted online at: https://www.cvspaces.co.za

Applicants should ensure that all required supporting documents are included and that the information provided is accurate and complete before submitting their applications.

Closing Date: 16 October 2026

Late applications will not be considered. Applicants are encouraged to submit their applications before the closing date to avoid missing this opportunity.

Important Information for Applicants

The MQA reserves the right not to appoint any person to the position.

If applicants do not receive communication from the MQA within four weeks after the closing date, they should consider their applications unsuccessful.

Candidates should carefully review the requirements, prepare all supporting documentation, and ensure that their applications are submitted through the specified online platform.

Qualified candidates with relevant administrative experience and an interest in procurement and supply chain management are encouraged to apply before the closing date.

Apply online: https://www.cvspaces.co.za/

Closing date: 16 October 2026