The Office of the Chief Justice (OCJ) is inviting applications from suitably qualified candidates for Registry Clerk, Human Resource Clerk and Registrar’s Clerk positions in South Africa. These vacancies offer an opportunity for individuals with Grade 12 to enter the public service, as no previous work experience is required for the advertised posts.
The available positions are based in Midrand, Gauteng; Bloemfontein, Free State; and Cape Town, Western Cape. Successful candidates will receive a salary ranging from R237,453 to R279,708 per annum, depending on the applicable salary level.
Applicants interested in administrative, registry, human resources and court support work are encouraged to review the requirements carefully and submit their applications before the closing date of 09 November 2026.
The Office of the Chief Justice is an equal opportunity employer. Preference will be given to women, persons with disabilities and youth in line with the organisation’s employment equity objectives and applicable legislation.
1. Registry Clerk
- Reference Number: 2026/156/OCJ
- Salary: R237,453 – R279,708 per annum (Level 05)
- Location: National Office, Midrand, Gauteng
- Closing Date: 09 November 2026
The Office of the Chief Justice is seeking a Registry Clerk to assist with records management, filing, document tracking and the safe storage of official records. The successful candidate will support the effective operation of the registry by ensuring that documents and files are properly recorded, organised, protected and readily available when required.
The successful candidate will be required to sign a performance agreement.
Minimum Requirements
Applicants must meet the following requirements:
- Grade 12 certificate or an equivalent qualification at NQF Level 4 recognised by SAQA.
- No previous work experience is required.
- A minimum of one year of registry experience will be an added advantage.
Knowledge and Skills
Applicants should have an understanding of the following:
- The National Archives Act and Regulations.
- The legislative framework governing the Public Service.
- Storage and retrieval procedures in the working environment.
- Registry operations and procedures.
- Batho Pele Principles.
Candidates should also demonstrate the following skills:
- Written and verbal communication.
- Interpersonal relations.
- Computer literacy, particularly Microsoft Office.
- Numeracy.
- Time management.
- Planning and organising.
- Report writing.
Duties and Responsibilities
The successful candidate will perform the following duties:
- Ensure that sufficient space is available in the storeroom for filing to prevent the misfiling of documents.
- Record the receipt of files and ensure that records are properly protected and filed.
- Ensure that the storeroom remains locked to restrict unauthorised access.
- Replace damaged registers and safely store closed registers in the archival storeroom.
- Open and close files according to the applicable records classification system.
- File, store, trace manually and retrieve documents and files when required.
- Ensure that all information and documents are correctly filed in personal files.
- Label files neatly to make retrieval easier.
- Arrange and package files for archival storage and distribution.
- Register all files requested by relevant clients, including auditors and human resources practitioners.
- Develop and maintain a database of employees transferred to other departments.
- Record and screen incoming correspondence before forwarding it to the relevant recipients.
- Communicate with human resources practitioners in other departments regarding the transfer of files.
- Audit files to confirm that all recorded documents are still present.
- Register files in the transfer register.
- Register files with the Facilities Unit for courier services.
- Update the transfer register to ensure that accurate records are maintained for future reference.
Enquiries
Technical enquiries: Ms L Masia – 010 493 2532
HR enquiries: Mr K Mphela – 010 493 2527
How to Apply
Applications must be submitted by email to: 2026/156/[email protected]
Applicants must quote reference number 2026/156/OCJ and follow the general application instructions provided below.
2. Human Resource Clerk
- Reference Number: 2026/157/OCJ
- Salary: R237,453 – R279,708 per annum (Level 05)
- Location: Supreme Court of Appeal, Bloemfontein, Free State
- Closing Date: 09 November 2026
The Office of the Chief Justice is recruiting a Human Resource Clerk to provide administrative support for human resources functions at the Supreme Court of Appeal in Bloemfontein.
The position involves supporting recruitment and selection, processing employee records, administering leave applications, maintaining personnel databases and assisting with performance management processes. The successful candidate will also provide administrative and logistical support for meetings, workshops and other human resources activities.
No previous work experience is required, making this an opportunity for suitably qualified Grade 12 candidates interested in pursuing a career in human resources administration.
The successful candidate will be required to sign a performance agreement.
Minimum Requirements
- Grade 12 certificate or an equivalent qualification at NQF Level 4 recognised by SAQA.
- No previous work experience is required.
- A relevant qualification in the field will be an added advantage.
Knowledge and Skills
Applicants should have knowledge of:
- The PERSAL system.
- The legislative framework governing the Public Service.
- Storage and retrieval procedures in the working environment.
The following skills are also required:
- Written and verbal communication.
- Administration.
- Planning and organising.
- Time management.
- Basic numeracy.
- Interpersonal relations.
- Typing skills.
Candidates should be self-motivated, creative thinkers, assertive, ambitious and flexible. The ability to work under pressure and meet strict deadlines is also important.
Duties and Responsibilities
The successful candidate will be responsible for the following:
- Administer recruitment, selection and appointment processes within the court.
- Administer and capture leave applications.
- Process appointment and service termination documents.
- Capture appointments, service terminations and injury-on-duty matters.
- Process payments relating to resettlement and leave benefits.
- Process pension documentation.
- Receive and quality-assure Performance Management and Development System (PMDS) documents and probation reports.
- Capture performance-related information.
- Update the human resources records management database.
- Handle incoming and outgoing correspondence.
- Maintain a proper filing system and ensure that files and records can be traced when needed.
- Provide support for workshops and awareness sessions.
- Arrange logistical and secretariat support for meetings.
- Compile meeting minutes and other relevant documents.
- Compile statistics relating to the human resources unit.
Enquiries
Technical enquiries: Mr T.D Khoase – 051 492 4623
HR enquiries: Ms D.S.J Peters – 051 492 4523
How to Apply
Applications must be submitted by email to: 2026/157/[email protected]
Applicants must quote reference number 2026/157/OCJ in their applications.
3. Registrar’s Clerk
- Reference Number: 2026/158/OCJ (X2 Posts)
- Salary: R237,453 – R279,708 per annum (Level 05)
- Location: Western Cape Division of the High Court, Cape Town
- Number of Posts: 2
- Closing Date: 09 November 2026
The Office of the Chief Justice is inviting applications for two Registrar’s Clerk positions at the Western Cape Division of the High Court in Cape Town.
The successful candidates will assist with court records, pleadings, case files, document registration and case management administration. The role is important in ensuring that court documents are properly recorded, files are available when requested and records are safely maintained in accordance with established procedures.
Candidates interested in court administration and records management are encouraged to apply if they meet the minimum educational requirements.
The successful candidates will be required to sign performance agreements.
Minimum Requirements
- Grade 12 certificate or an equivalent qualification at NQF Level 4 recognised by SAQA.
- No previous work experience is required.
- A relevant qualification in the field will be an added advantage.
Knowledge and Skills
Applicants should have knowledge of:
- Working procedures relevant to the environment.
- Registry processes and practices.
- Storage and retrieval procedures.
- Legislative frameworks governing the Public Service.
- Filing systems.
- The Mail Procedure Manual.
- The Promotion of Access to Information Act.
- National Archives requirements and Batho Pele Principles.
Candidates should demonstrate the following skills:
- Computer literacy, particularly Microsoft Office.
- Written and verbal communication.
- Numeracy.
- Interpersonal skills.
- Problem-solving and analytical skills.
- Time management.
- Administrative skills.
Duties and Responsibilities
The successful candidates will perform the following duties:
- Register and allocate case numbers to pleadings and court documents received.
- Ensure that files have been served on all relevant parties.
- Prepare files for litigants and attorneys.
- Update files with returns of service and proof of service.
- Safeguard and dispose of case records in accordance with applicable procedures.
- Retrieve requested files and make them available to the relevant requesters.
- Respond to queries from parties and members of the public.
- Record documents received and maintain systematic records of court files.
- Keep records of file requests received from litigants.
- Attend to case management and set-down notices.
- Implement case management practices, including placing request forms in the appropriate file spaces.
- Complete and file movement sheets.
- Perform case management duties and monitor files and records in accordance with case management procedures.
- Submit leave forms to the Human Resources unit for compliance.
- Maintain registers for filing and archiving.
- Comply with telephone procedures and leave policies.
- Prepare and sign performance agreements within the prescribed timeframes.
Enquiries
Technical enquiries: N Hanekom – 021 480 2636
HR enquiries: Mr S.D. Hlongwane – 021 469 4032
How to Apply
- Applications must be submitted by email to: 2026/158/[email protected]
- Applicants must quote reference number 2026/158/OCJ.
General Application Requirements
The Office of the Chief Justice has provided general application instructions that candidates must follow when applying for the advertised positions.
Required Documents
Applicants must submit the following:
- A fully completed and signed new Z83 application form.
- A recent comprehensive curriculum vitae (CV).
- Contactable referees, including their telephone numbers and email addresses.
The Z83 form is available from the official websites:
- Office of the Chief Justice
- Department of Public Service and Administration vacancies
The application form must be completed in full, signed and initialled on both pages. Applicants must ensure that the correct job title, office where the position is advertised and reference number are clearly indicated.
Applications submitted using the old Z83 form will not be considered.
Application Format
Applicants must submit their documents in PDF format and place them in one folder, as specified in the vacancy notice. The application should be submitted to the email address corresponding to the position being applied for.
Only shortlisted candidates will be required to submit certified copies of qualifications and other relevant documents, on or before the interview date, following communication from Human Resources.
Applicants with foreign qualifications must provide the required evaluation of their qualifications.
Important Application Notes
- Applications must be received before the closing date.
- Incomplete applications will not be considered.
- Applications received after the deadline will not be considered.
- Applicants must use the correct reference number for the position.
- Only shortlisted candidates will receive further correspondence.
- If an applicant has not been contacted within three months after the closing date, the application should be regarded as unsuccessful.
Successful candidates will be expected to enter into an employment contract and sign a performance agreement within three months of appointment. They will also be required to undergo security clearance in accordance with the department’s requirements.
Shortlisted candidates may be subjected to personnel suitability checks, including criminal record checks, financial checks, qualification verification, citizenship checks, social media checks, reference checks and employment verification. Applicants may also be required to provide consent for access to their social media accounts.
The Office of the Chief Justice complies with the Protection of Personal Information Act (POPIA), Act No. 4 of 2013, and will use personal information submitted during recruitment for recruitment-related purposes.
Closing Date
The closing date for all three advertised positions is 09 November 2026.
Applicants are encouraged to prepare their documents carefully and submit their applications before the deadline.
Summary of Available Positions
| Position | Location | Reference Number | Salary per Annum |
|---|---|---|---|
| Registry Clerk | Midrand, Gauteng | 2026/156/OCJ | R237,453 – R279,708 |
| Human Resource Clerk | Bloemfontein, Free State | 2026/157/OCJ | R237,453 – R279,708 |
| Registrar’s Clerk (2 posts) | Cape Town, Western Cape | 2026/158/OCJ | R237,453 – R279,708 |
All three positions require a Grade 12 certificate or an equivalent NQF Level 4 qualification recognised by SAQA. No previous work experience is required, although relevant experience or qualifications may be an added advantage for certain posts.
Candidates should carefully review the requirements and duties of each position before submitting an application to the relevant email address.
Official employer: Office of the Chief Justice (OCJ)
Closing date: 09 November 2026