Road Accident Fund (RAF) invites interested and suitably qualified candidates to apply for the position of Administrative Assistant: Legal Cost Validation to be based in Durban, KwaZulu-Natal.
Position: Administrative Assistant: Legal Cost Validation x2
Division: Operations
Reference No: 5659
Location: Durban, Kwazulu-Natal, ZA
Employment Type: Fixed Term Contract
Disability (EE targeted role): Yes
T.A.S.K Grade: 06
Job Posting Salary: R244,732.00
Job Posting End Date: 20 May 2025
Purpose of the Job: The Administrative Assistant: Legal Costs Validation will ensure that received bills/files are allocated on the legal cost system for officers to assess and mark them for payment requisition and general admininstration of legal costs.
Key Performance Areas
Perform Office Administration
- Pre-screening of files and bills to ensure that they belong to the correct branch of the RAF.
- Updating the information on the files to correlate with the claim system in respect of claim numbers, link numbers, claimants and attorneys’ details.
- Stamp, Sort and separate fee analysis from taxations and block settlements.
- Identify whether the bill is a High Court merits or quantum and/or both merits and quantum.
- Identify if the bill belongs to another region.
- Scan, email and prepare matters for other regions to be delivered to the relevant region.
- Update the status and allocation of file on the claims viewing system.
- Maintaining accurate records of files where legal cost payments are to be requested.
- Keep records of movements of all files.
- Requesting and/or uplifting of files, filing of documents.
- Internal queries: list of outstanding payments from the CEO.
- Retrieving bills from finance to verify information.
- Telephone queries, attending to calls from our officers while in court to verify information urgently in the system.
- External queries: receiving calls from attorneys to check payments.
- Consultations with Assessors/ Attorneys.
- Calling or emailing attorneys requesting correct claim numbers, identity numbers, court orders, power of attorney and termination of mandates.
Perform validation of allocated bills
- Validation: check if the bill corresponds with attorneys, correct claim numbers.
- Checking previous payments.
- Checking if the offer was loaded on the legal cost system.
- Promptly allocate files/bills of costs on the legal cost. System within a specific given timeframe.
Perform Batching and Indexing
- Printing of payment histories, record all bills manually on a daily basis before giving them to officers to authorise and approve payments.
- Receiving of payments report and submitting payments to finance for payments within a specific given timeframe.
Provide reports as and when required
- Keep daily stats of activities on work allocated and work to be assessed.
- Submit daily and monthly stats as requested by management.
Qualifications and Experience
- NQF 4 (Matric or Grade 12) qualification.
- Relevant 1 year experience in Claims /Litigation/Summons/Administration/Registration and Data capturing.
Behavioral competencies
- Personal Mastery
- Emotional Wisdom
- Ethics and Governance
- Customer Orienattion and Customer Focus
Technical Competencies
- Proficiency in English and one other official language
- Good communication skills and telephone etiquette
- Computer Literate
- Interpersonal Relations
- Good organizational, administrative and time management skills
- Team Player
NB: “RAF offers Total Employment Cost packages with no additional contributions from the Employer, successful candidates are required to structure their packages in a manner that will suit their needs”.
The Road Accident Fund subscribes to the principles of employment equity and preference will be given to People with Disabilities.
Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful
Security Vetting shall be conducted on all prospective employees
It is the applicants’ responsibility to have foreign qualification evaluated by the South African Qualification Authority (SAQA) and to provide proof of such evaluation.
Closing Date: 20 May 2025
How To Apply
Apply Here: Administrative Assistant: Legal Cost Validation x2