Sefako Makgatho Health Sciences University (SMU) invites interested and suitably qualified candidates to apply for the position of Administrative Officer.
Position: Administrative Officer X1 Post
Reference Number: 116/2024/JSM/P12
DEPARTMENT OF ANATOMICAL PATHOLOGY
The Department of Anatomical Pathology is looking for a dynamic and energetic individual with
meticulous attention to detail who will support/assist the Department with the daily
administration, maintenance and coordination of the Department’s functions and responsibilities, for high performance and student support.
The incumbent in this position will
be responsible for providing office, academic, administrative and ITS functions within the
department of Anatomical Pathology: School of Medicine. The candidate will report to the HOD:
Anatomical Pathology and will furthermore meet the requirement and be responsible for the key
performance areas and competencies listed below:
MINIMUM REQUIREMENTS
- Matric/Grade 12
- Three (3) year diploma or degree in Office Management/ Office Administration or Records Management and Archiving
- At least three (3) years relevant experience in office or committee administration
- Must have a good working knowledge of the ITS system for entering student assessment
marks - Computer literate (Ms Word, Excel, Power Point, Internet, Email)
- Experience in compiling agendas, recording minutes and action lists to monitor and ensure follow-up of actions
- Experience in navigating online platforms such as Blackboard Collaborate, Zoom and
Microsoft Teams
COMPETENCIES
- Technical/ professional knowledge and skill
- Must be meticulous in attention to detail and have good report writing skills
- Good writing, communication and presentation skills
- Good interpersonal skills
- Problem solving skills
- Client service orientation
- Ability to work under pressure and meet deadlines
- Ability to uphold strict confidentiality
KEY PERFORMANCE AREAS
- Responsible for compiling class list, compare with official lists and supply staff with updated list
- Monitor changes in student movement during the year
- Coordinate and ensure the smooth running of academic programmes and accommodation of students in the program including arranging lecturer venues
- Administration and input academic information (undergraduate assessment marks) into ITS and prepare management reports
- Conduct student registration in the department and monitor performance (identifying poor performing students)
- Administration of exemptions and recognition of prior learning
- Administration and typing of undergraduate student exam reports
- Administration of student records and files
- Quality assurance for official university results (tests/examination)
- Contribute to the overall development of SMU and actively improve institutional culture
- Attend to student queries and conduct other duties as shall be allocated by the HOD.
Closing date: 27 November 2024
Applications through Employment Agencies will not be considered.
Typed applications (quoting the reference number) which should contain a comprehensive curriculum vita, certified copies of all qualifications and contact details of three referees, should be forwarded, for the attention of Mr JS Mahlaola by email, to hr.recruitment4@smu.ac.za
It is the applicant’s responsibility to have foreign qualifications evaluated by the South African
Qualification Authority (SAQA).
Failure to submit the requested documents/information will result in your application not being considered.
The Sefako Makgatho Health Sciences University is an Equal Opportunity and Affirmative Action Employer.
Correspondence will be limited to short-listed candidates only.
Applicants who have not been contacted within 30 days of the closing date must consider their applications as unsuccessful.