South African Postbank SOC Limited invites interested and suitably qualified candidates to apply for the Administrator Projects vacancy based at the Head Office in Pretoria. This employment opportunity is available within the Operations and Project Management Office division and offers a fixed-term contract for six months.
The organisation is looking for an organised, detail-oriented, and professional individual who can provide project administration support to Program and Project Managers while assisting the Head of Portfolio Management Office with various administrative and coordination functions. Candidates with experience in project administration, documentation management, meeting coordination, and reporting are encouraged to submit their applications before the closing date.
Job Details
- Position: Administrator Projects
- Business Unit: Operations / Project Management Office
- Location: Head Office, Pretoria
- Contract Type: Fixed-Term Contract (6 Months)
- Position Grade: C2
- Reports To: Head of Portfolio Management Office
- Closing Date: 25 May 2026
This role provides an opportunity for candidates to gain valuable exposure within a professional project management environment while supporting critical administrative and operational activities.
Purpose of the Job
The purpose of the Administrator Projects position is to provide efficient and effective programme and project administration support within the Project Management Office environment. The successful candidate will assist Program and Project Managers with coordination, reporting, governance documentation, and general project administration activities.
The role also involves supporting the Portfolio Manager through the management of project records, scheduling of meetings, tracking of outstanding tasks, and maintenance of project management systems and documentation.
Candidates who have excellent organisational skills, strong attention to detail, and the ability to work in a fast-paced office environment may find this role suitable for career growth in project administration and programme coordination.
Key Responsibilities
The Administrator Projects employee will perform a variety of duties aimed at ensuring the smooth administration and coordination of projects and programmes within the organisation.
Meeting Coordination and Support
Responsibilities include planning and coordinating programme and project meetings, ensuring that all required attendees are informed and prepared. The successful candidate will also handle meeting schedules and logistics for steering committee meetings.
Meeting minutes must be accurately recorded and distributed within 48 hours after meetings. Follow-up communication regarding action items, approvals, and outstanding tasks will also form part of the role.
Project Documentation Management
The position requires effective management of project-related documentation and records. This includes maintaining quality assurance processes, version control, and storage of documents on approved Portfolio Project Management Software and SharePoint systems.
The successful candidate will assist Program and Project Managers with obtaining approvals for governance documents and ensuring that project administration processes comply with PMBOK methodology standards.
Administrative and Reporting Duties
The Administrator Projects employee will assist with the preparation of project presentations, reports, and governance documentation. Duties also include gathering, collating, preparing, and distributing project information when required.
Additional responsibilities include:
- Following up on outstanding project tasks
- Monitoring project milestones and gated reviews
- Managing project staff timesheets and escalating overdue submissions
- Coordinating procurement requirements
- Filing project documentation accurately
- Assisting with onboarding of new project delivery team members
- Organising office infrastructure and required resources for project teams
- Liaising with the Portfolio Management Office regarding updated templates and compliance requirements
- Performing general administrative and ad-hoc duties requested by management
The role requires an individual who can multitask efficiently while maintaining high levels of accuracy and professionalism.
Minimum Requirements
Candidates interested in applying for this position must meet the minimum educational and experience requirements.
Educational Requirements
Applicants must possess:
- Grade 12 (NQF Level 4)
An additional qualification in the following fields will be advantageous:
- IT
- Program or Project Management
- Business Administration
- Equivalent NQF Level 5 qualification
Experience Requirements
Candidates should have between one and three years of programme or project administration experience. Experience within a Project Management Office environment may serve as an added advantage.
Knowledge and Technical Competencies
The organisation is searching for candidates with knowledge of project administration systems and office software applications.
Applicants should demonstrate knowledge and understanding of:
- Program and Project Management Software
- SAP systems
- SharePoint systems
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
Fluency in English is essential, as the role requires regular communication with project teams, management, and stakeholders.
Required Skills and Attributes
The Administrator Projects position requires strong organisational and interpersonal skills. Suitable candidates should be able to work under pressure, manage deadlines, and communicate effectively within a professional environment.
Important skills and personal attributes include:
- Business acumen
- Organisational awareness
- Adaptability to change
- Strong written communication skills
- Strong verbal communication skills
- Learning agility
- Resilience
- Knowledge management skills
- Hands-on approach to work
- Ability to work independently and within teams
Candidates who demonstrate professionalism, reliability, and attention to detail may perform successfully in this role.
Career Growth Opportunity
The Administrator Projects role offers valuable exposure to project administration processes within a corporate and operational environment. The successful candidate may gain practical experience in:
- Project coordination
- Governance administration
- Business reporting
- Stakeholder communication
- Portfolio management support
- Documentation control
- Office administration systems
This experience may contribute positively toward future opportunities in project management, programme coordination, operations support, and business administration careers.
Employment Equity
South African Postbank SOC Limited is committed to diversity and employment equity. Applications from candidates from diverse backgrounds, including persons living with disabilities, are encouraged in accordance with the organisation’s employment equity objectives.
Correspondence regarding the recruitment process will be limited to shortlisted candidates only. Applicants who do not receive feedback within three months after the closing date should consider their applications unsuccessful.
The organisation reserves the right not to fill the position or to re-advertise the vacancy at any stage.
POPIA Notice
In accordance with the Protection of Personal Information Act (POPIA), all personal information submitted during the recruitment process will be processed and retained according to relevant data legislation requirements.
By applying for this position, applicants consent to the processing and storage of their personal information by Postbank for recruitment and employment purposes.
How to Apply
Candidates who meet the requirements should submit an updated Curriculum Vitae (CV) to the official recruitment email address below:
Email Address: [email protected]
Applicants must clearly indicate “Administrator Projects” in the email subject line when submitting applications.
Additional information regarding the full job specification is available on the official Postbank careers website.
Closing Date
- Closing Date: 25 May 2026
Late applications may not be considered. Interested candidates are encouraged to submit applications as soon as possible to avoid missing this employment opportunity.