The University of Witwatersrand invites interested and suitably qualified candidates to apply for the position of Administrator to be based at Wits Medical School, Parktown, Johannesburg.
Position: Administrator.4.05
Location: Wits Medical School, Parktown, Johannesburg
Organization Name: Unit for Undergraduate Medical Education
Closing Date: 22 April 2024
The Unit for Undergraduate Medical Education (UUME) in the School of Clinical Medicine in the Faculty of Health Sciences invites applications from suitably qualified individuals, for appointment as a part time (60%) administrator in the MBBCh 1&2 programme.
The working hours for this post will be 25 hours per week, 5 days per week (Monday to Friday), with a minimum of 1 hour worked per day
Main purpose of the job
The main purpose of this position is to support the functioning of the person and office of the Head: MBBCh 1&2 and E-Learning. Additional duties are specified in the “Key performance areas” section below.
Brief Description
Key performance areas
Providing general administrative support to the office of the MBBCh 1&2 and E-learning Coordinator, including:
· filing, data capturing, assist with preparation of reports and proposals, scheduling of meetings, record keeping of student results, assist with communication with students
· attend and take minutes at MBBCh 1&2 curriculum meetings, arrange catering, book venue, invite attendees and circulate documents as required
· course administration: management of learning management system sites and relevant documents, book venues, student communication, preparation of test and exam papers, scanning of multiple choice question (MCQ) cards, data capturing of student results and monitoring of student progression, administration of student assessment submissions and teaching assistant/ writing fellow duties, preparation of course reports in consultation with the MBBCh 1 & 2 Coordinator, assist with printing and preparation (e.g. binding) of academic materials
· records data needed for yearly apportioning of student full time teaching equivalent (FTE) to departments for the MBBCH 1&2 teaching activities
Minimum requirements to apply for this position:
· Matric
· Recognised post matric qualification in Administration or a Health Sciences discipline
· Two years relevant administrative experience or candidates with Post Graduate Experience in the Faculty of Health Sciences at the University of the Witwatersrand preferable
· Proven analytical skills, detail driven, excellent computer skills, especially Excel & Word
· Written and verbal communication skills at a high level
· Understanding of student experience at a higher education institution as advantageous
Abilities, qualifications or experience that would be an advantage in your application
· Initiative, planning and organizing skills
· Proven analytical skills
· Attention to detail
· Computer skills, especially Excel and Word
· Excellent verbal and written communication skills
Desirable personal abilities of the successful applicant
· Positive work attitude
· Good administrative skills with working knowledge of Microsoft Office
· Self-motivated, able to work independently and work as part of the UUME team
· Able to work under pressure and adhere to deadlines
· Good interpersonal skills, tactful, respectful, non-judgmental and punctual
Closing Date: 22 April 2024
How To Apply
To apply:
To apply, please submit a covering letter clearly indicating which post you are applying for, a detailed CV with names, addresses, contact numbers and e-mail address of three (3) recent references: Apply Here
The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.
Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.