The Housing Development Agency (HDA) is seeking qualified candidates for a six-month fixed-term contract position as Administrative Assistant to the CEO, based at the Head Office in Johannesburg, Gauteng.
Position: Temporary Administrative Assistant
Remuneration Package: R19 500 per month (all-inclusive package)
Location: Head office, Johannesburg
Reporting Line: Senior Officer: Executive Officer
Reference: HDA AA01
Main Purpose: To provide support to the Senior Officer – Executive Committee to carry out general administrative duties related to the HDA’s governance.
Key Performance Areas:
General Administration
- Provide support for projects and other work initiated by the CEO, HDA Executive Committee and the Senior Officer – Executive Committee.
- Electronically and manually update Committee files and records, insert attendance registers, notifications, correspondence, and minutes in accordance with established referencing sequences.
- Liaise with Heads of Departments, key staff, external committee members, etc, to ensure that actions agreed at meetings have been carried out.
- Assist with the coordination of meetings requirements such as meeting venues, IT infrastructures, refreshments, etc.
- Assist with processing and monitoring of invoices, travel claims and expense claims for payment.
- Coordination of reports to be submitted to the Board and Sub-Committees for all meetings and preparing cover pages to be approved by the CEO.
- Manage and coordinate travel requirements for the Office and EXCO members in consultation with EXCO Coordinators and to ensure that travel is aligned with approved travel policies and National treasury guidelines.
Document Management
- Oversee the storage and maintenance of existing documents within the Office of the CEO.
- Oversee and manage the Office of the CEO document and management (IMIS) system.
- Monitor and update stored information and data.
- Maintain database of service providers, clients and other key stakeholders on programme and projects.
- Support the department in quality management systems implementation and management.
- Ensure effective and efficient document movement and tracking for approvals between departments.
Financial Planning and Management
- Assist with monitoring departmental spending of ongoing projects against the budget.
- Assist with management of the department procurement and related requirements.
- Manage the submission of invoices to finance department and ensure invoices are paid on time.
- Ensure compliance and adherence to HDA procurement processes both internally and externally.
Qualifications and Experience:
- Grade 12 or similar qualification.
- Post-matric qualification will be an added advantage.
- Relevant experience in administration and coordination.
- Competent in Ms Office Package (Word, Excel, PowerPoint, Outlook)
- Ability to communicate effectively.
- Operate independently, delivering high-quality results, accuracy and attention to detail.
Closing date for applications is 4 July 2025.
When submitting your application for a position, please adhere to the following:
- CVs received after the closing date will NOT be considered.
- The Job Title and Reference number for the relevant position must appear in the subject line of your application.
- The CV must be in PDF format.
- Copies of all qualifications must be provided.
- Copy of identity document must be provided.
- Two contactable references must be provided.
How To Apply
To submit your application, please send an email [email protected].
Kindly take note if you have not been contacted within twenty-one (21) working days of the closing date; please consider your application unsuccessful. Should you not comply with the above requirements your application will NOT be considered.
Conditions of service: The HDA is an equal opportunity employer, Appointments will be made in accordance with the HDA Employment Equity policy, The HDA reserves the right not to make an appointment. We thank all applicants for their interest.
Communication will be conducted with short-listed applicants only.
The HDA operates in accordance with the Protection of Personal Information Act 3 of 2013 (“POPI Act”), and by submitting your personal information to the HDA (by way of application and/or providing any other documentation as may be required during the recruitment process), you agree that the HDA may utilise and process your personal information in accordance with the POPI Act.