The Office of the Chief Justice in Kimberley is seeking a dedicated and motivated individual to join our team as an Usher Messenger. This is an excellent opportunity for a proactive candidate who thrives in a dynamic court environment and is committed to supporting the judicial process with professionalism and efficiency. The successful candidate will play a vital role in ensuring the smooth operation of courtroom activities and administrative functions.

Job Opportunity: Usher Messenger (Ref No: 2025/207/OCJ)

Job Details

• Reference Number: 2025/207/OCJ
• Salary: R163,680 – R192,810 per annum (Level 03)
• Contract Type: Permanent, subject to signing a performance agreement
• Location: Northern Cape Division of the High Court, Kimberley
• Closing Date for Applications: To be confirmed (contact HR for details)

Minimum Requirements

To be considered for this position, candidates must meet the following requirements:

• Education: Grade 10 or ABET Level 2 (NQF Level 2)
• Experience: No prior experience is required, though a minimum of 1 year of relevant exposure to a court environment will be considered a significant advantage.
• Licenses: A valid driver’s license is essential for performing messenger duties.

Key Skills and Competencies

The ideal candidate will demonstrate the following skills and competencies to excel in this role:

• Knowledge of Legislation: Familiarity with relevant South African judicial and court-related legislation, such as the Magistrates’ Courts Act or Superior Courts Act, is advantageous.
• Planning and Organizing: Ability to prioritize tasks, manage time effectively, and maintain an organized workflow in a fast-paced environment.
• Interpersonal Skills: Strong ability to interact professionally with Judges, court staff, legal practitioners, and the public.
• Time Management: Capability to meet deadlines and manage multiple tasks efficiently.
• Client Orientation and Customer Focus: A commitment to providing excellent service to all court stakeholders, ensuring a professional and approachable demeanor.
• Communication Skills: Clear verbal and written communication to facilitate effective interaction with colleagues and court users.
• Attention to Detail: Precision in handling court documents, records, and administrative tasks to avoid errors.
• Flexibility: Adaptability to handle varying tasks, from courtroom duties to general office support.
• Accuracy and Confidence: Ability to perform tasks accurately under scrutiny and maintain confidence in high-pressure situations.
• Work Under Pressure: Capacity to remain composed and efficient in a demanding court environment.

Key Responsibilities

The Usher Messenger will be responsible for a range of duties critical to the efficient functioning of the court. These include, but are not limited to:

• Escorting Judges: Accompany Judges to and from courtrooms, ensuring their safety and punctuality for court proceedings.
• Administrative Support: Assist Judges and courtroom staff with administrative tasks, such as preparing court documents, organizing files, and ensuring all necessary materials are available for court sessions.
• Courtroom Maintenance: Maintain the cleanliness, orderliness, and readiness of courtrooms, including arranging seating, ensuring equipment functionality, and preparing the space for proceedings.
• Record Keeping: Manage and organize courtroom records, ensuring they are accurately filed and easily accessible.
• Facilitating Smooth Court Operations: Support the seamless running of court sessions by coordinating with court staff, legal teams, and other stakeholders.
• Document Handling: Collect, distribute, and photocopy official documents, including court rolls, case files, and other legal paperwork, ensuring timely delivery to relevant parties.
• Court Presence: Be present in court during sessions to assist with immediate needs, such as delivering messages or documents to Judges or court personnel.
• Court Roll Distribution: Make copies of court rolls and distribute them according to the court’s distribution list, ensuring all relevant parties are informed of schedules.
• General Messenger Duties: Perform messenger tasks, such as delivering parcels, files, and post within and outside the court premises, as required.
• Office Support: Provide general assistance in the court office during downtime, including answering queries, organizing supplies, and supporting administrative staff.

Additional Responsibilities (Proposed Enhancements)

To further contribute to the court’s operations, the Usher Messenger may also:

• Digital Record Support: Assist in digitizing court records or updating electronic case management systems, where applicable, to support the court’s modernization efforts.
• Stakeholder Liaison: Act as a point of contact for external visitors, such as attorneys or members of the public, to guide them to appropriate courtrooms or offices.
• Basic IT Support: Provide minor technical assistance, such as setting up audio-visual equipment for virtual hearings, under the guidance of court IT staff.
• Training Support: Participate in training sessions to stay updated on court protocols, safety procedures, and new administrative systems.

Why Join Us?

This role offers a unique opportunity to contribute to the administration of justice in South Africa. As an Usher Messenger, you will:

• Work in a prestigious and professional environment alongside Judges and legal professionals.
• Gain exposure to the judicial system, offering valuable experience for those interested in a career in law or public service.
• Be part of a team dedicated to upholding justice and serving the community.
• Develop transferable skills in administration, communication, and time management.

The Northern Cape Division of the High Court is committed to fostering a supportive work environment that values diversity, teamwork, and professional growth.

Employment Equity

The Organization is committed to achieving its Employment Equity goals. Preference will be given to candidates from designated groups in line with these objectives, ensuring a diverse and inclusive workplace.

Application Process

To apply for this position, please submit the following:

• A detailed CV highlighting your qualifications, skills, and any relevant experience.
• Certified copies of your Grade 10/ABET certificate and valid driver’s license.
• A cover letter explaining your interest in the role and how your skills align with the requirements.

Applications can be sent via email to: 2025/207/[email protected] OR to: The Provincial Head, Office of the Chief Justice, Private Bag X5043,
Kimberley, 8300 Applications can also be hand delivered to the High Court, Sol Plaaitjie Drive, Room B107, Kimberley.

For technical or HR-related inquiries, contact:

• Ms L Wamers
• Telephone: (053) 492 3533

Tips for Applicants

To strengthen your application:

• Highlight any experience in a court or legal environment, even if informal (e.g., internships, volunteer work).
• Emphasize your organizational skills and ability to handle sensitive documents with care.
• Demonstrate your commitment to public service and your understanding of the importance of the judicial system.
• Ensure your driver’s license is valid and include any additional certifications (e.g., customer service or basic IT skills).

About the Northern Cape Division of the High Court

The Northern Cape Division of the High Court, based in Kimberley, is a key institution in South Africa’s judicial system, handling a wide range of civil, criminal, and constitutional matters. Our court is dedicated to delivering justice efficiently and fairly, and the Usher Messenger role is integral to supporting this mission.

To apply for a position with the Office of the Chief Justice as outlined, follow these steps:

Obtain the New Z83 Form: Download the form from www.judiciary.org.za or www.dpsa.gov.za/dpsa2g/vacancies.asp, or collect it from any Public Service Department.

Complete the Application:

• Fill out the New Z83 form completely, ensuring it is signed and initialed on both pages.
• Include the correct job title, office location, and reference number as stated in the job advertisement.
• Attach a recent, comprehensive CV with contactable referees (include telephone numbers and email addresses).
• Compile all documents into a single PDF folder.

Additional Requirements:

• If you have a foreign qualification, include an evaluation certificate from the South African Qualification Authority (SAQA).
• Non-South African citizens must provide a Police Clearance certificate from their country of origin if shortlisted and submit proof of South African permanent residence.
• Only shortlisted candidates need to submit certified copies of qualifications and other documents before the interview.

Submission Notes:

• Applications using the old Z83 form will not be considered.
• Incomplete, unsigned, or uninitialed applications will be disqualified.
• Late applications or those missing required documents will not be considered.

Post-Submission Process:

• Only shortlisted candidates will be contacted within three months of the closing date.
• Successful candidates must sign an employment contract and performance agreement within three months of appointment and undergo security clearance.
• Candidates will be subject to personnel suitability checks (criminal record, financial checks, qualification verification, citizenship, references, and employment verification).

Privacy and Data Handling:

• The Office of the Chief Justice complies with the Protection of Personal Information Act (POPIA). Your personal information will be used solely for recruitment and retained for internal audit purposes if unsuccessful.