The Wits Health Consortium invites interested and suitably qualified candidates to apply for the position of Administrator to be based in Johannesburg, Gauteng.
Position: Administrator (6 Month Fixed Term Contract)
Type: Permanent ☐ Fixed Term ☒ Temporary ☐
Main purpose of the job: Responsible for administrative tasks within the project and manages the reception desk.
Location: PHRU, Omnipark Block 1, Aeroton, Johannesburg South
Submit detailed CV to: [email protected]
Reference Number: DM – 019 -Administrator
Closing date: 06 December 2024
Key performance areas
- Meet and greet participants and stakeholders while demonstrating a high level of customer service and etiquette as the first point of contact.
- Assist callers by answering the telephone and connecting the caller to the correct person or department.
- Schedule participant visits
- Correctly identify participants and use biometric system to prevent any co-enrolments
- Oversee clinic flow of participants between different staff as expected and per protocol.
- Attend to participants timeously throughout their visit, treat them hospitably and offer refreshments as required.
- Order clinic /administration stock for clinic as required.
- Liaise with the Finance Team and Management regarding all financial matters.
- Liaise with PHRU-Bara operations, maintenance and procurement departments.
- Liaise with IT department.
- Direct shipments to site to the appropriate department
- Be the first point of contact with the building managing agent.
- Report generator fuel level to PHRU OPS Coordinators and co-ordinate refuelling requirements. Assist coordinator with maintaining site equipment inventory, service/calibration and record maintenance.
- Assist with procurement duties and follow up with suppliers, credit card reconciliation, airtime and maintaining supporting documentation.
- Responsible for petty cash (request, use and reconciliation)
- Reimburse study participants in line with Petty Cash Policy and SOP compliance and capture the reimbursement on the spread sheet provided by Finance on daily basis.
- Arrange facilities and refreshments for meetings, events, special projects and audits.
- Ensure that all customer interactions (internal and external) are professional and courteous.
- Administrative tasks (file preparation and readiness; weekly meeting minutes, spreadsheet trackers)
- Take ownership and accountability for tasks & activities and demonstrates effective self-management.
- Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained.
- Maintain a positive attitude.
- Respond openly to feedback.
- Take ownership for own career development.
- Manage colleagues and client’s expectation and communicate appropriately.
- Willing to help others and go the extra mile to meet team targets and objectives.
- Having a pleasing personality, be courteous and polite
- Being resourceful and open to new ideas
- Having strong social skills
- Be able to multi-task and manage stress
- Being technically competent
Required minimum education and training
- Matric (post matric qualification will be advantageous)
Required minimum work experience
- 1 year working experience in a research environment.
Desirable additional education, work experience and personal abilities
- Intermediate Computer skills (MS).
- Sound record keeping experience.
- Ability to work in a highly active and stressful environment.
- Must possess strong organizational skills and be detail orientated.
- Must possess strong time-management skills and be able to task shift.
- Must be able to work as a member of a multidisciplinary team.
- High level of Rule orientation as it is required to consistently apply strict adherence to research and GCP practices.
- Ability to communicate in local languages will be an advantage.
Closing date: 06 December 2024
Should you be interested in applying for this vacancy, please send an email to [email protected]. The subject heading of the email must read DM – 019 -Administrator and the job title of position applying for.
Please include the following documentation:
- A cover letter (maximum one page) that clearly states which vacancy you are applying for
- A detailed CV