The Eastern Cape Department of Health invites interested and suitably qualified candidates to apply for the following position.
POSITION: Registry Clerk (Office of the MEC)
REFERENCE NUMBER: ECHEALTH/RC/HO/08/11/2024
SALARY: R216 417 – R254 928 per annum (Level 5)
CENTRE: Provincial Office, Bhisho, Eastern Cape
REQUIREMENTS:
- National Senior Certificate or equivalent.
- No previous experience is required.
- Knowledge of registry, internal audit and a core staff environment/political office will be an advantage.
- Knowledge of registry duties, and practices as well as the ability to capture data, and operate a computer.
- Working knowledge and understanding of the legislative framework governing the Public Service.
- A valid driver’s license will serve as an added advantage.
DUTIES:
- Provide registry services, attend to clients, handle telephone and other inquiries received, and receive and register hand-delivered mail/files.
- Handle incoming and outgoing correspondence, receive all mail, Sort, register and dispatch mail.
- Distribute notices on registry issues.
- Render an effective filing and record management service.
- Opening and closing of files according to record.
- Classification system, Filing/storage, tracing (electronically/manually) and retrieval of documents and files.
- Complete index cards for all files, operate office machines in relation to the registry function and open and maintain the Franking Register.
- Frank posts, record money, and update the register daily.
- Undertake spot checks on posts to ensure no private post is included.
- Lock post in post bags for messengers to deliver to the Post Office.
- Open and maintain the admittance register.
- Record all valuable articles as prescribed in the remittance register.
- Hand deliver and sign remittances to Finance.
- Send wrong remittances back to sender via registered post and record the reference number in the register.
- Filling and tracking internal audit resolutions and that of all oversight structures.
- Keep a daily record of the number of letters franked.
- Process documents for archiving and/or disposal.
- Electronic scanning of files.
- Sort and package files for archives and distribution.
- Compile a list of documents to be archived and submit to the supervisor.
- Keep records for archived documents.
CLOSING DATE: 23 December 2024. No Late/ No Faxed/ No e-Mailed/ No Posted/ No Handdelivered applications will be accepted.
ENQUIRIES: Ms M Stuurman Tel no: 040 608 1272
HOW TO APPLY
APPLICANTS: must make use of the e-Recruitment system to apply for this post https://erecruitment.ecotp.gov.za/
For e-Recruitment enquiries, email to: [email protected]
APPLICANTS: Applications must be submitted ONLY via the e-Recruitment System, available at: https://erecruitment.ecotp.gov.za/ and/or at: www.ecprov.gov.za (under Careers). The Provincial e-Recruitment System is available 24/7 and Closes at 23: 59 on the Closing Date.
To report technical glitches, or for assistance regarding any system related issues, send an email with your ID Number, your
profile email address, and the details of your issue to: [email protected] (NB: NOT CVs). Technical support
is limited to working hours: (08:00-16:30 Mon-Thursday and 08:00-16:00 on Fridays).
Should you submit your applications/CVs to: [email protected] and not as specified, your application will be regarded as lost and will not be considered.
NOTE: Applications must be submitted on a duly complete Z83 form (effective from 01 January 2021) obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents, e-Recruitment System automatically generates Z83 immediately you apply. For SMS (Senior Management Service)
Posts: In terms of DPSA Directive on compulsory capacity development, mandatory training, and minimum entry requirements for members of the
Senior Management Level for SMS appointments, it is a requirement for applicants to have obtained pre-entry Certificate (Nyukela) as offered by the
National School of Government (NSG) for entry into the SMS posts and the full details can be sourced by following the link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme (the SMS pre-entry certificate is not a requirement for shortlisting; is submitted prior to appointment).
Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit a fully completed signed Z83 form and detailed Curriculum Vitae.
NB: Z83 in the e-recruitment system is currently not signable; so, applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on interview day. Under My Job Applications, the system Z83 does not reflect work experience, and qualifications, however, every detail of your information does reflect to the Recruitment team.
Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents to HR on or before the interview
date. Applicants with foreign qualifications would be required to submit an evaluation certificate from the South African Qualification Authority (SAQA) on or before the day of the interview.
Failure to submit all the requested documents will disqualify the application. Correspondence will be limited to short-listed candidates only. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful.
Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification).
Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/knowledge test. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools.
Successful candidates will be appointed on a probation period of twelve 12/24 months. Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed. It is the department’s objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race
and gender. In filling of these posts gender equity and people living with disability will be highly considered to adhere to the EE targets of the
department.
The Department reserves the right to amend/ review/ withdraw advertised posts if by so doing, the best interest of the department will be well
served. (Females and People with disabilities are also requested to apply and indicate such in their applications). Enquiries: Ms M Stuurman Tel no: 040 608 1272 For e-Recruitment enquiries, email to: [email protected]