The Free State Department of Agriculture and Rural Development is seeking qualified individuals to apply for the role of Administrative Clerk, located at Glen (Transport Services and Facilities Management).
POSITION: Administrative Clerk X2 Posts
REFERENCE NUMBER: AC/2025
SALARY: R228 321 per annum (Level 05)
CENTRE: Glen (Transport Services and Facilities Management)
REQUIREMENTS:
- A grade 12 certificate or equivalent.
- No previous experience required
DUTIES:
- Render general clerical support services.
- Record, organize, store, capture and retrieve correspondence and data (line function).
- Update registers and statistics.
- Handle routine enquiries.
- Make photocopies and receive or send facsimiles.
- Distribute documents/packages to various stakeholders as required.
- Keep and maintain the filing system for the component.
- Type letters and / or other correspondence when required.
- Keep and maintain the incoming and outgoing document register of the component.
- Provide supply chain clerical support services within the component.
- Liaise with internal and external stakeholders in relation to procurement of goods and services.
- Obtain quotations, complete procurement forms for the purchasing of standard office items.
- Stock control of office stationery.
- Keep and maintain the asset register of the component.
- Provide personnel administration clerical support services within the component.
- Maintain a leave register for the component.
- Keep and maintain personnel records in the component.
- Arrange traveling and accommodation.
- Keep and maintain the attendance register of the component.
- Provide financial administration support services in the component.
- Capture and update expenditure in the component.
- Check correctness of subsistence and travel claims of officials and submit to manager for approval.
- Handle telephone accounts and petty cash.
CLOSING DATE: 23 May 2025
ENQUIRIES: Mr Matlakala at 060 311 0329
HOW TO APPLY
Free State Department of Agriculture and Rural Development is an equal opportunity affirmative action employer. It is our intention to promote representativity (race, gender and disability) in the Department through the filling of these posts and candidates whose appointment/promotion/transfer will promote representativity will receive preference.
APPLICATIONS: Quoting the reference number, must be forwarded to Mrs S Hlekiso, Private Bag X02, Bloemfontein, 9301 or delivered by Hand to Mrs S Hlekiso in Room 228, 2nd Floor, Admin Building, Glen Email: [email protected]
NOTE: Applications must be submitted on the new Z83 Application Form [applicable from 1 January 2021], obtainable from any Public Service Department. Only shortlisted candidates will be required to submit transcript of their qualification results, Qualification certificates, driver’s license, identity document and a C.V. Shortlisted candidates who possess foreign qualifications and/or short courses certificates must take it upon themselves to have their qualifications evaluated by the South African Qualifications Authority (SAQA), and must please attach proof of the level of their qualifications after evaluation on all applications.
Applicants are requested to complete the Z83 form properly and in full. Applications received after the closing date and those that do not comply with these instructions will not be considered. The onus is on the applicants to ensure that their applications are posted or hand delivered timeously. Applicants are respectfully informed that if no notification of appointment is received within 4 months of the closing date, they must accept that their application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial / asset record check, qualification / study verification and previous employment verification).
Successful candidates will also be subjected to security clearance processes. All shortlisted candidates for SMS posts will be subjected to a technical exercise that intends to test relevant technical element s of the job. Following the interview and technical exercise, the selection panel will recommend candidates to attend a generic managerial competency assessment (in compliance with the DPSA Directive on the implementation of competency based assessments). The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools.