The Eastern Cape Department of Community Safety invites qualified individuals to apply for the Admin Clerks role, based in Bhisho. This is a fantastic opportunity to be part of a vital service in your community. Don’t hesitate—apply today!

ADMIN CLERK: STORES

REFERENCE NO: DOCS: 09/05/2025
SALARY: R228 321 – R268 950 per annum (Level 05)
CENTRE: Bhisho

REQUIREMENTS:

• National Senior Certificate (NQF Level 4 as recognized by SAQA with no experience and appropriate Diploma or Degree (NQF Level 6/7) In Logistics / Inventory / Public Management and a valid south African driver’s license will be added advantage.

DUTIES:

• Ordering, Receiving and issuing of stationery, consumables and cleaning material.
• Maintain stock levels. perform quarterly stock taking.
• Maintaining supplier lead times and updating bin cards.
• Receiving invoices on LOGIS.
• Attending official queries, handling complaints, and ensuring employees have a positive experience.
• Compiling monthly reports for inventory management.
• Keep records of items ordered, issued and received.

ENQUIRIES: can be directed to Ms. B. Mndindwa / Ms. L. Mazwi at 079 284 6709
For e-Recruitment Enquiries, eMail to: [email protected]

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ADMIN CLERKS X2 POSTS

REFERENCE NO: DOCS:10/05/2025
SALARY: R228 321 – R268 950 per annum (Level 05)
CENTRE: Bhisho

REQUIREMENTS:

• A National Senior Certificate with no experience, however, National Diploma or Degree (NQF Level 6/7 in Public Administration or relevant qualification and exposure to the environment will be an added advantage.

Knowledge:

• Analysis of Raw Data.
• Computer hardware & software.
• Managing files & records.
• Designing Forms and back-up system.

DUTIES:

• Provide data capturing services Receive and record data.
• Capture data from available records into the required formats e.g. databases, table, spread sheet.
• Provide data verification services
• Verify queries missing data and errors observed during data entry.
• Review and validate all data from the records
• Submit data Provide data management services.
• Make regular backups of data.
• Update registers and statistics
• Provide record keeping services
• Keep and maintain records and files
• Ensure records and files are properly sorted and secured.
• Provide information to components.

ENQUIRIES: can be directed to Ms. B. Mndindwa / Ms. L. Mazwi at 079 284 6709
For e-Recruitment Enquiries, eMail to: [email protected]

CLOSING DATE: 06 June 2025. No late/ Faxed/ Posted, Hand-delivered, and e-Mailed applications will be accepted except where specified.

APPLICATIONS: The applications must be submitted to the via one of the following options: (i) Recruitment Centre, Community Safety P/BagX0057, Bisho, 5605, OR (ii) Hand Deliver to: The Department of Community Safety, Corner Independence Avenue and Circular Drive, Bhisho, ERF 5000 Building, 5605, OR (iii) use the provincial e-Recruitment system available at: https://erecruitment.ecotp.gov.za/ (to view the vacancies without logging-in click on: Jobs).

The e-Recruitment System is available 24/7 and closes at 23:59 on the Closing Date. Report any e-recruitment challenges; activation of profile, password resets, etc by sending an email with your ID Number, profile email address, details of the challenge to: [email protected].
Applications submitted via this email address will be regarded as lost and will not be considered. Technical support is limited to working hours: (08:00-16:30 Mon-Thursday and 08:00-16:00 on Friday. Applicants are encouraged to submit using the e-recruitment system

FOR ATTENTION: Ms B. Mndindwa or Ms L. Mazwi

NOTE: Applications must be submitted on a duly complete New Z83 form (effective from 01 January 2021) obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents, e-Recruitment System automatically generates Z83 immediately you apply. For SMS (Senior Management Service)

Posts: In terms of DPSA Directive on compulsory capacity development, mandatory training, and minimum entry requirements for members of the Senior Management Level for SMS appointments, it is a requirement for applicants to have obtained pre-entry Certificate (Nyukela) as
offered by the National School of Government (NSG) for entry into the SMS posts and the full details can be sourced by following the link:
https://www.thensg.gov.za/training-course/sms-pre-entry-programme (the SMS pre-entry certificate is not a requirement for shortlisting; is submitted prior to appointment).

Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit a fully completed signed Z83 form and detailed Curriculum Vitae. NB: Z83 in the e-recruitment system is currently not signable; so, applicants who submitted applications via
the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on interview day. Under My Job Applications, the system Z83 does not reflect work experience and qualifications, however, every detail of your information does reflect to the Recruitment team.

Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents to HR on or before the interview
date. Applicants with foreign qualifications would be required to submit an evaluation certificate from the South African Qualification Authority (SAQA) on or before the day of the interview.

Failure to submit all the requested documents will disqualify the application. Correspondence will be limited to short-listed candidates only. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful. Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification).

Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/knowledge test. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. Successful candidates will be appointed on a probation period of twelve 12/24 months.

Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed. It is the department’s objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race and gender. In filling of these posts gender equity and people living with disability will be highly considered to adhere to the EE targets of the department.

The Department reserves the right to amend/ review/ withdraw advertised posts if by so doing, the best interest of the department will be well
served. (Females and People with disabilities are also requested to apply and indicate such in their applications).