The Free State Department of Cooperative Governance and Traditional Affairs is calling for applications from qualified individuals for the role of Administrative Officer.
ADMINISTRATIVE OFFICER REF NO: COGTA 18/ 2025
SALARY: R325 101 per annum (Level 07), basic salary
CENTRE: Bloemfontein
REQUIREMENTS:
- Grade 12 or equivalent.
Recommendations:
- A minimum of applicable experience in administration of which one year supervisory/ team leader.
- Experience in rendering of secretarial or administrative services.
- Understanding of the Public Services, more specifically pertaining to
- Traditional Affairs is recommended.
- Computer literacy
- Planning and organizing skills
- Communication skills (verbal and written)
- Customer service
- Creative thinking Customer Service Orientation
- Problem solving skills
- Interpersonal relations.
DUTIES: Manage and support the administrators in dealing with the administrative matters of the Specialized Support, Advice and Intervention rendered in the various municipalities. Will be responsible for all the logistical services such as travellings, meeting arrangements, laisse with all the stakeholders in the various municipalities and assist the department to arrange the public participations in the identified areas that need the departmental interventions.
ENQUIRIES: Ms SS Dhlamini at 066 055 4674
ADMINISTRATIVE OFFICER REF NO: COGTA 19/2025
SALARY: R325 101 per annum (Level 07), basic salary
CENTRE: Bloemfontein, Institutional Support
REQUIREMENTS:
- Grade 12 or equivalent.
Recommendations:
- In-depth knowledge and experience in customary law as well as traditional practices such as initiations.
DUTIES: Facilitate establishment and recognition of Traditional healers Institutions, Provincial Interfaith Committees and Cultural Organizations at provincial, district and local level. Render advice on and promote cultural practices for local traditional communities. Provide capacity and development of Traditional Healers Institutions, African Traditional Churches and Cultural Organizations. Promotes partnerships with sector departments and related stakeholders.
ENQUIRIES: Mr. PA Moloi at 066 4874864
ADMINISTRATIVE OFFICER (X5 POSTS)
SALARY: R325 101 per annum (Level 07), basic salary
CENTRE: Namahali Tribal Council Ref No: COGTA 20/2025
Bolata Tribal Council Ref No: COGTA 21/2025
Mabolela Tribal Council Ref No: COGTA 22/2025
Matsieng Tribal Council Ref No: COGTA 23/2025
Dinkoeng Tribal Council Ref No: COGTA 24/2025
REQUIREMENTS:
- Grade 12 or equivalent.
Recommendations:
- A minimum of 3 years’ experience in administration of which one year supervisory/ team leader.
- Experience in rendering of secretarial or administrative services.
- Understanding of the Public Services more specifically pertaining to the Traditional Affairs is recommended.
DUTIES: Manage office facilities and risk services in the unit. unit; Ensure effective and efficient financial management; Manage the human resources of the office. To render effective and efficient administration Services and support to the Traditional Council, provide supervisory functions to the traditional council personnel. Handle office administration, which include to render a registry service towards ensuring the safekeeping of all the officials records, complaints received from community members and/or official documents. Screen, transfer and handle all telephonic calls as well as other enquiries (internal and external clients). Manage office supplies. Prepare and/or type correspondence. Receive and/or refer visitors.
Handle various administrative matters, which include the following: Open and register civil cases. Keep and maintain a register of livestock information. Collect monies (for the purchasing of wood, court fines, site fees, etc.) and issue receipts. Arrange auctions. Ensure that initiation
processes comply with the law. Accompany security guards to incidents of reported crimes (e.g. theft etc.) and submit a report thereon to the Morena for further attention. Administer the budget of the Traditional Council and arrange the payment of financial and related claims. Render effective secretariat and administrative support services to meetings arranged by and/or for Traditional Council, which include to prepare agendas and related documents and distribute to all stakeholders. Take basic minutes of meetings and distribute such to all stakeholders. Prepare and handle all logistical arrangements for meetings, register deaths and the communication thereof to the municipality for the making of funeral arrangements. Communicate deaths to the Headman towards ensuring that the Traditional Council is properly represented at funerals. Hire official property such as tractors, community halls, etc. to the community. Confirm the use of the library. Ensure, in liaison with community members, government departments and NGO’s. The successful implementation of community projects (e.g. with regard to water, feeding, agriculture/crops, HIV and AIDS, home-based care and childcare forums, projects involving the elderly, etc.).
This includes the following: Ensure that information pertaining to community projects are widely spread and distributed in the community. Arrange information / training sessions in liaison with representatives from the responsible lead department. Assist with the implementation of community projects such as the project dealing with the provision of computer access to the youth. Assist and/or support the community on various matters related to government affairs such as the completion of official forms, the payment of social grants, etc. and handle all community enquiries on government matters.
ENQUIRIES: Mr. PA Moloi at 066 4874864
CLOSING DATE: 30 April 2025
HOW TO APPLY
APPLICATIONS: Department of Cooperative Governance and Traditional Affairs to be submitted to: The HR Manager, P.O. Box 211, Bloemfontein, 9300 or hand delivered in the box provided in the entrance at the Oliver Tambo House, St Andrew Street, Bloemfontein or they may be sent via email: [email protected].
Please quote the reference number on your application.
NOTE: Directions to applicants Applications must be submitted on the new Z 83 forms, obtainable from any Public Service Department or on the internet at http://www.info.gov.za.
Please further note that the new Z 83 forms must be filled properly, in full and signed off accordingly and applicants are not required to attach copies of qualifications, but such application forms should be accompanied by a very detailed Curriculum Vitae.
Please further note that only short-listed candidates will submit proof of relevant qualifications (Separate application for every vacancy). The onus is on the applicants to ensure that their applications are sent, or hand delivered timeously.
Short-listed candidates who possess foreign qualifications and/or short courses certificates must take it upon themselves to have their qualifications evaluated by the South African Qualifications Authority (SAQA) and will be required must please attach proof of the level of their qualifications after evaluation on all applications.
Please note that all shortlisted candidates will be expected to fill in the Processing Notification Form (Background Screening Request) giving this department permission to conduct suitability checks. Prospective candidates may be required to undergo security vetting, disclose her/ his financial interests and social media checks, among others.
Successful candidates will be required to enter into an employment contract and a performance agreement. Successful candidates on level 13 and higher must have completed Nyukela Certificate and will undergo a Competency Test. No faxed or late applications will be considered.
Applicants are respectfully informed that if no notification of appointment is received within 4 months of the closing date, they must accept that their application was unsuccessful.