The Department of Government Communication and Information System (GCIS) invites interested and suitably qualified candidates to apply for the following positions.
Position: Administration and Administrative Officer
Salary: R308 154 per annum (Level 7)
Location: Pretoria and Mbombela
Closing Date: 24 June 2024
Note : Applicants with disabilities are encouraged to apply. The old prescribed application or employment form Z83 was withdrawn with effect from 31 December 2020, any applicant who submits an application on or after 1 January 2021 must do so on the new prescribed Z83 form , obtainable from any Public Service Department.
Position: Administration Officer: Bids Administration
Directorate: Supply Chain Management
Reference Number: 3/1/5/1-24/16
Salary: R308 154 per annum (Level 07)
Location: Pretoria, Gauteng
Requirements: Applicants should be in possession Grade 12 and an appropriate three year National Diploma (NQF Level 6) or Bachelor’s Degree (NQF Level 7) in Public Management / Administration / Logistics Management / Public Finance and Accounting / Purchasing Management or equivalent related qualification as recognised by SAQA. The candidate must have at least one (1) year relevant experience in Supply Chain Management. Sound knowledge of supply chain management legislation and related prescripts such as Public Finance Management Act, PPPFA and Regulations, Contract Administration and Supply Chain Management Guidelines.
Skills: Advanced computer literacy skills in the MS Office suite (Word, Excel, PowerPoint, etc.), Customer and client focused, excellent communication skills, both verbal and written. Self-driven and good organizational, Supervisory. The applicant should be able to work independently and have innovative thinking, flexibility and willingness to adjust to changes in the work environment and ability to work under pressure and willingness to work irregular hours.
Duties: The successful candidate will be responsible to advice clients with respect to Media Buying/ ToR /Specifications / Deviations, ensure tracking of media buying requests and spend, ensure that client’s funds are available in the GCIS suspense account, continuously lead capacity building presentations to internal clients on media buying and other bid related matters. Ensure that all transactions relating to bids, RFQ’s, deviations, 3G’s as well as media buying are compliant to the relevant policies and legislation. Ensure that a scientific process of identifying the target market and selecting appropriate mode of media for various campaigns is in place. Ensure that all Specifications / Terms of Reference Committee, Evaluation Committee and Bid Adjudication Committee Meetings run smoothly. Ensure the compilation of minutes for the Committee meetings indicated above and submit to the relevant official and the compilation of memos for DG’s approval. Regularly update the database of RFQ / Bid schedules / Deviations / 3G’s. Provide administrative support in the bid / formal quotation process as well as deviations. Supervise correct filing of all documents relating to bids/contracts/ 3G’s. Administration of contracts relating to RFQ’s/Bids/Transversal contracts including the monitoring and maintenance of RFQ’s/Bids/Operating leases and 3G schedules for disclosure purposes. Consolidation of the procurement plan for the department, monitoring of the implementation as well as reporting to National Treasury. Attending to Enquiries, compiling of submissions / reports. Manage staff
Enquiries: Mr Namane Mahlaba Tel No: (012) 473 0093
Closing date: 24 June 2024
Applications: Applications may be hand delivered to Tshedimosetso House, 1035 cnr Francis Baard & Festival streets, Hatfield, Pretoria or email to [email protected]
Note : Applicants with disabilities are encouraged to apply.
Position: Administrative Officer: Chief Financial Officer
Chief Directorate: Office of the Chief Financial Officer
Reference Number: 3/1/5/1-24/17
Salary: R308 154 per annum (Level 07)
Location: Pretoria, Gauteng
Requirements: Applicants should be in possession Grade 12 and an appropriate three year National Diploma (NQF Level 6) or Bachelor’s Degree (NQF Level 7) in Office management, Office Assistant, Secretarial / Administration or equivalent related qualification as recognised by SAQA. The candidate must have at least one (1) year relevant administrative experience, with excellent interpersonal skills. Good communication skills (written and oral), and exceptional organizing and planning skills. Ability to work independently, under pressure and in a team. Ability to multi-task, manage events, and work with databases and presentations. Time management and pro-activeness. Fair understanding of project management and financial management. Problem solving skills, innovation and results orientated individual. Attention to detail. Proficiency in at least two official languages. Computer literate (Microsoft Word, Power Point, Access and Excel). A driver’s license would be an advantage.
Duties: The incumbent will be responsible for the following: Provide secretarial and administrative support to the Chief Financial Officer. Write routine notes, memos, letters, and reports and collate inputs from the units and various stakeholders. Manage the files and records and implement a system of document management in line with the GCIS file plan. Develop and implement new ideas to change existing procedures so as to improve filing, tasking and document tracking. This will include creating a paperless and digital office that takes into account the environment and the fourth industrial revolution. Track actions and responses in relation to the meeting resolutions, audit action plans, business continuity plan, and risk mitigation plans relating to the CFO Chief Director. Create and maintain databases of internal and external stakeholders for the Chief Director. Coordinate effective internal and external meetings, appointments and events. Compile agenda and take accurate minutes and action matrix during meetings. Manage the diary and calendar of the CFO. Receive and attend to visitors and organize parking and refreshments. Handle travel and accommodation arrangements, subsistence & travel (S&T) claims, cell phone claims and budget cash flow information for the Office of the CFO. Manage the leave register, leave plans, and leave rooster for the CFO Chief Directorate. Maintain effective stock levels of stationery, cartridges, and other consumables within the Office of the CFO. Faxing, emailing and photocopying. Maintain an asset register for the Office of the CFO. Contribute positively to building a high performing team. Study relevant public service and GCIS policies and procedures to ensure the proper application and compliance thereof. Provide support and assistance to CFO Chief Directorate in the compilation of interim and annual financial statements. Consolidate reports and Audit Action Plans for the CFO Chief Directorate. Maintain a register of policies and standard operating procedures (SOPs) applicable to the CFO Chief Directorate. The incumbent must be willing to work extra hours and travel when the need arises. Serve as secretariat to the Budget Committee, CFO Control Forum, Admin Forum, and other structures within the Office of the CFO. Provide adhoc support to the directorates (Finance & SCM) when the need arises.
Enquiries: Ms Gcobisa Soci Tel No: (012) 473 0336
Closing date: 24 June 2024
Applications: Applications may be hand delivered to Tshedimosetso House, 1035 cnr Francis Baard & Festival streets, Hatfield, Pretoria or email to [email protected]
Note : Applicants with disabilities are encouraged to apply.
Position: Administrative Officer: Strategy And Organisational Performance
Chief Directorate: Strategy and Organisational Performance
Reference Number: 3/1/5/1-24/18
Salary: R308 154 per annum (Level 07)
Location: Pretoria, Gauteng
Requirements: Applicants should be in possession Grade 12 and an appropriate three year National Diploma (NQF Level 6) or Bachelor’s Degree (NQF Level 7) in Secretarial Studies, Administration or equivalent related qualification as recognised by SAQA. The candidate must have at least one (1) year relevant administrative experience, with excellent interpersonal skills. Good communication skills (written and oral), and exceptional organizing and planning skills. Ability to work independently, under pressure and in a team. He/she must be ability to multi-task, manage events, and work with databases and presentations. Time management and pro-activeness. Fair understanding of project management and financial management. Problem solving skills, innovation and results orientated individual. Attention to detail. Proficiency in at least two official languages. Computer literate (Microsoft Word, Power Point, Access and Excel). A driver’s license would be an advantage. Knowledge of the strategic planning and performance monitoring, reporting and risk management would be an added advantage.
Duties: The incumbent will be responsible to provide secretarial and administrative support to the Chief Director. Write routine notes, memos, letters, and reports and collate inputs from the units and various stakeholders. Manage the files and records and implement a system of document management in line with the GCIS file plan. Develop and implement new ideas to change existing procedures so as to improve filing, tasking and document tracking. This will include creating a paperless and digital office that takes into account the environment and the fourth industrial revolution. Track actions and responses in relation to the programmes and projects of the Chief Director using a project plan. Create and maintain databases of internal and external stakeholders for the Chief Director. Coordinate effective internal and external meetings, appointments and events. Compile agenda and take accurate minutes and action matrix during meetings. Diary and calendar management. Receive and attend to visitors and organize parking and refreshments. Handle travel and accommodation arrangements, subsistence & travel (S&T) and cell phone claims and budget cash flow information. Manage the leave register. Order and purchase stationary. Emailing and photocopying. Maintain an asset register. Contribute positively to building a high performing team. Study relevant public service and GCIS policies and procedures to ensure the proper application thereof. Adhoc support to the Directorate when the need arises. The Administrative Secretary must be willingness to work extra hours and travel when the need arises. Serve as the Risk co-ordinater and champion for the chief directorate.
Enquiries: Ms Nomkhosi Peter Tel No: (012) 473 0339
Closing date: 24 June 2024
Applications: Applications may be hand delivered to Tshedimosetso House, 1035 cnr Francis Baard & Festival streets, Hatfield, Pretoria or email to [email protected]
Note : Applicants with disabilities are encouraged to apply.
Position: Administrative Officer: Mpumalanga Province
Directorate: Mpumalanga Provincial Office
Reference Number: 3/1/5/1-24/19
Salary: R308 154 per annum (Level 07)
Location: Mbombela, Mpumalanga
Requirements: Applicants should be in possession Grade 12 and an appropriate three year National Diploma (NQF Level 6) or Bachelor’s Degree (NQF Level 7) in Administration or equivalent relevant qualification as recognised by SAQA. The candidate must have at least one (1) year experience in office administration. He/she must excellent interpersonal, communication skills (written and oral), and exceptional organising and planning skills. Ability to work independently, under pressure and in a team. Time management and pro-activeness. Problem solving skills and results orientated individual. Attention to detail. Computer literate (Microsoft Word, Power Point, Access and Excel). Job Knowledge: He / she must have an understanding of the Public Finance Management Act and Central Supplier Database.
Duties: The incumbent will be responsible for supply chain management i.e. procurement and development of a procurement plan, asset control and disposal, be responsible for monthly budgeting and financial management at provincial level. He/she will be responsible for the procurement of goods and services in line with relevant departmental policies. Capturing orders and maintaining the database. Support in the provisioning of transport services in the Provincial Office. Provision of monthly administrative reports to the Provincial Director and to Head Office on administrative matters. Training and guidance on administrative matters to communication officers, the secretary, part-time workers and interns. Supporting the process of lease agreements for the Provincial as well as District offices. Supporting the Provincial Director in managing Health & Wellness matter, including Safety at workplace. Personnel matters and record-keeping. Support in compiling monthly budget projections and record-keeping of budget and expenditure. Handling and controlling all financial matters for the provincial office and districts located in the Thusong Service Centres and elsewhere.
Enquiries: Mr Jerry Nkosi Tel No: (011) 331 0164
Closing date: 24 June 2024
Applications: Applications may be hand delivered to Tshedimosetso House, 1035 cnr Francis Baard & Festival streets, Hatfield, Pretoria or email to [email protected]
Note : Applicants with disabilities are encouraged to apply.
Communication regarding certified copies of Qualifications and other relevant documents will be limited to only shortlisted candidates. Therefore only shortlisted candidates will be required to submit certified documents on or before the day of the interview, following communication from the department. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA) (only when shortlisted).
Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered. No faxed, copied or e-mailed application will be considered. Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful.