GP Retail Operations is inviting qualified candidates to apply for the Administrative Assistant position, which will be based in Germiston, Gauteng. Take advantage of this opportunity to work as an Administrative Assistant in Germiston, Gauteng with GP Retail Operations.
Position: Administrative Assistant
Reference Number: ADMIN0026
Location: Germiston, Wadeville, Gauteng
Reporting to: Divisional Operations Manager
Salary: Negotiable according to skills set and experience
Closing date: 09 June 2025
Key responsibilities:
Supportive and general administrative tasks consisting of:
- Data capturing
- Quality checking of contracts and timesheets
- Scanning and linking documents on electronic HR system
- Ensure all data is current, accurate, and handled with confidentiality
- Handling queries daily with professionalism
- Maintain accurate filing systems (physical & digital)
- Handle courier collections and deliveries
- Assist management with special projects, audits, or new system roll-outs
Maintaining and updating records
- Maintain a high standard of linked documents
- Ensuring that all timesheets are up to the required standards according to the company policies & procedures
Uniforms
- Coordinate staff uniform issues and replacements
- Manage monthly stock counts with accurate record-keeping
- Create individual & bulk staff uniform slips and process orders
- Communicate with suppliers regarding shortages, late deliveries, or order changes
HR & Payroll Assistance
- Maintain up-to-date staff files
- Recruitment: assistance with employees’ documentation and proficiency assessment
- Run criminal record checks
- Verify employment details
- Loading of contracts on an Excel spreadsheet
Minimum Requirements
- Strong knowledge of Microsoft Excel and Outlook
- Excellent written and verbal communication skills
- Accuracy and attention to urgency
- Good time management
- High attention to detail with a quality-first mindset
- Competent in administrative systems and reporting (MS Office, HR systems, etc.)
- Strong interpersonal skills
- Grade 12 Certificate (essential)
- 2-3 years’ experience in administration
- Valid Code 8 drivers’ licence
- Clear criminal record
How to apply
Interested candidates who meet the above criteria are requested to email their CV to Dedric de Beer at [email protected]. It is important that you place the reference number on the top right-hand corner of your curriculum vitae.
Failure to do so may result in your application being declined.
Please note that for internal candidates, it is the applicant’s responsibility to inform their current manager of their intention to apply for this position.
GP Retail Operations is an EQUAL OPPORTUNITY EMPLOYER
The Company’s approved Employment Equity plan and targets will be considered as part of the selection process.
Please note: If candidates have not been contacted within 4 weeks of submitting their CV’s, they should assume that their application was unsuccessful