MANCOSA invites South African individuals to apply for Internship Programme for a period of 12 months.
Position: Administration
Location: Durban, KwaZulu-Natal
Job Type: Contract
Posted Date: 13 June 2024
Job Details
Department
Human Resource
Minimum experience
Internship
Company primary industry
Human Resources
Job functional area
Human Resources
Contract term
12
Job Description
Desired Experience & Qualification
General Office Administration:
Tasks: Assisting with day-to-day office operations, managing files and records, handling correspondence, and maintaining office supplies.
Skills Gained: Organizational skills, attention to detail, time management.
Reception and Front Desk:
Tasks: Greeting visitors, answering and directing phone calls, handling inquiries, and managing the reception area.
Skills Gained: Communication skills, customer service, professionalism.
Scheduling and Coordination:
Tasks: Scheduling appointments and meetings, coordinating calendars, arranging travel plans.
Skills Gained: Time management, organizational skills, proficiency with scheduling tools.
Data Entry and Management:
Tasks: Entering and updating data in databases, managing electronic records, and ensuring data accuracy.
Skills Gained: Data entry accuracy, attention to detail, familiarity with database software.
Support for Meetings and Events:
Tasks: Preparing meeting materials, taking meeting minutes, setting up meeting rooms, and assisting with event planning.
Skills Gained: Event planning, multitasking, note-taking.
Communication and Correspondence:
Tasks: Drafting and sending emails, creating and distributing memos, managing internal communications.
Skills Gained: Written communication, professional etiquette, document formatting.
Desired Skills and Attributes:
Organizational Skills:
Ability to keep track of multiple tasks and maintain an orderly workspace.
Communication Skills:
Effective verbal and written communication to interact with colleagues and clients.
Technical Proficiency:
Familiarity with office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and other administrative tools.
Attention to Detail:
Precision in handling administrative tasks and maintaining records.
Time Management:
Ability to prioritize tasks and manage time efficiently.
Professionalism:
Maintaining a professional demeanor and appearance, being punctual, and adhering to workplace protocols.
Advancing Workplace Experience:
Special Projects:
Taking on special projects or tasks that provide additional responsibility and learning opportunities.
Cross-Departmental Exposure:
Collaborating with different departments to gain a broader understanding of the organization’s operations.
Mentorship and Networking:
Seeking mentorship from experienced professionals and building a network within the organization.
Additional Training:
Attending workshops and training sessions to enhance administrative skills and knowledge.
Example Tasks for an Administration Intern:
File Management:
Organizing and maintaining physical and electronic files, ensuring they are easily accessible and properly labelled.
Meeting Preparation:
Setting up meeting rooms, preparing agendas, and distributing meeting minutes.
Supply Management:
Monitoring and ordering office supplies, ensuring that inventory levels are maintained.
Communication Support:
Assisting with drafting emails, letters, and other forms of communication for internal and external use.
Data Entry:
Inputting data into spreadsheets or databases, ensuring accuracy and completeness.
Reception Duties:
Answering phone calls, greeting visitors, and providing general information.
Competencies:
- Strong interpersonal and communication skills
- Basic Knowledge of financial concepts
- Excellent organizational skills and attention to detail
- Strong problem-solving abilities.
- Demonstrated professionalism, integrity and ability to maintain confidentiality.
- Willingness to learn, take initiative, and adapt to a fast-paced environment.
Requirements:
- Must be a South African citizen or have a valid work permit.
- Recently certified ID and qualifications.
- Must be able to commit to 12 months.
- MS Office proficiency.
Nice to have:
- Driver’s License
Job Type & Contract Length:
Successful graduates will be expected to enter into a 12-month contract. Contract to be renewed upon successful completion of the 1 Year – Subject to employers’ discretion.
Remuneration:
- As per market-related salary for Learners/Graduates
Closing Date: 26 June 2024
How to apply
Apply Here: Administration