MTN South Africa invites unemployed youth to apply for the Administrator – Payroll. Finance vacant post.
Position: Administrator – Payroll. Finance
Location: South Africa
JOB DESCRIPTION
Context:
- Working in a fast-paced demanding environment with very high expectations to meet MTNSA internal stakeholders of timeous payroll payments preparation and resolution of queries. Highly pressurized, deadline-driven environment
- Environment is highly regulated by legislation, procedures and processes
- A high need for accuracy and strong attention to detail
- Legislative changes
- Managing and compliance of policy relating to highly confidential information
- Adherence to MTN & Finance policies processes and standards
RESPONSIBILITIES
Key Performance Areas:
Payroll Processing:
- Verify and reconcile payroll data from ESC for processing
- Ensure payroll files are loaded correctly and timeously onto the banking system
- Upload, reconcile & administer non-recurring payments (e.g. travel claims, Life benefit claims, overtime, etc.)
- Balance non-recurring payroll elements
- Obtain third party payments according to payroll schedules, reconcile and to ensure timeous payments
- Identify variances to be calculated and submitted to supervisors for approval before processing
- Deliver quality employee benefit fund administration services to the company
- File all payroll related documentation for audit purposes
- Run oracle payslip process within agreed SLA
General Ledger and Reporting
- Reconcile clearing control accounts for all salary related accounts in the GL
- Ensure payroll related items are accurately allocated in the GL
- Prepare and upload journals into the GL
- Identify and resolve misallocations and take necessary steps to rectify accordingly
- Keep an audit trail of all transactions relating to payrolls and GL
- Prepare monthly, quarterly and annual ad hoc reports on request
Customer Satisfaction / Customer Service
- Resolve queries timeously by drawing information requested by the customer from the system
- Escalate queries timeously if unable to resolve
- Prepare ad hoc reports on request by extracting of data from the system
- Prepare monthly, quarterly and annual ad hoc reports on request
- Perform Manual Tax calculations to explain variances
- Provide one-on-one training to staff with regards to payroll issues
- Consider the implications of actions to be taken for the customer
- Deliver first time right service excellence
Compliance and Quality Control
- Adhere to payroll and payment related deadlines and ensure all EFT’s are authorised timeously
- Ensure that internal controls and PPP’s are complied with
- Identify risks and make recommendations to mitigate and escalate where required
- Identify processes and procedures where the quality of work may be improved
- Recognise and follow up on business needs identified
- Ensure the accuracy of data captured onto the system
- Work consistently according to standards of accuracy, deadlines and formats
Personal Growth and Development
- Constant engagement with fellow team members to share knowledge
- Ongoing systems and legislation training
QUALIFICATIONS
Education:
- Diploma / Certificate in Payroll advantageous
- Fluent in English
Experience and required skills:
- Minimum of 3 years’ experience as a Payroll Administrator and working in a team
- Experience working in a large, demand and high-pressured environment
- Ability to administer and process multiple types (i.e. LDC/Temps/Perm/Contractors) payrolls.
- Payroll systems experience, with Oracle experience advantageous
- Good MS Office Skills (Intermediate excel knowledge)
- Effective communication skills with internal and external stakeholders via email and other forms of communication
Closing Date: 08 September 2023