The National Lotteries Commission (NLC) invites suitably qualified and experienced candidates to apply for the Administration Assistant vacant post.
POSITION: ADMINISTRATION ASSISTANT
LOCATION:
MPUMALANGA
REFERENCE NUMBER: HCMP08
KWAZULU-NATAL
REFERENCE NUMBER: HCKZN09
CLOSING DATE: 22 SEPTEMBER 2023
PURPOSE OF THE JOB:
To ensure effective and efficient administration of the Provincial Office
SALARY SCALE:
Commensurate with qualifications and experience
REQUIRED QUALIFICATIONS:
- A National Diploma in Business Administration or Office Management
REQUIRED WORK EXPERIENCE:
- 3 year’s administrative experience
KEY DELIVERABLES:
- Assisting with all aspects of administrative management, diary management, staff travel and logistics
- Assist with queries and information capturing into the Grant Management System
- Liaise with all regional staff for the smooth running of the grant making process
- Managing inventory of assets and supplies, monitoring critical level of stocks, sourcing for suppliers and
submitting requisitions and invoices - Coordinating between departments and operating units in resolving day-to-day administrative and
operational problems - Scheduling and coordinating meetings, interviews, events and other similar activities
- Sending out and receiving mail and packages
- Preparing business correspondence
- Taking minutes of meetings
- Reception and client assistance including switchboard
- Managing files and petty cash reconciliation
- Handling of staff documentation like claims and leave applications
COMPETENCIES AND SKILLS
- Strong organisational skills and ability to multi-task
- Strong customer-focused approach to work
- Ability to establish and maintain effective working relations with people of different national and
cultural backgrounds - Knowledge and application of NLC core values
- Understanding of the Grant Management System
- Report-writing skills
- Presentation skills
- Advanced computer literacy and typing skills
- Excellent communication (verbal and written) skills
- A methodical and organised approach
- Good communication skills
- The ability to work well as part of a team
- Accuracy and attention to detail
- Concentration, for performing routine tasks
- The ability to use your own initiative but also to know when to refer to a supervisor
Note: Recommended candidates will be subjected to attend a generic managerial competency-based assessment.
Background verification, social media checks and security vetting will form part of the selection process and successful candidates will be subjected to security vetting. Correspondence will be limited to shortlisted candidates only. If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your
application was unsuccessful. The NLC reserves the right not to fill any advertised position(s).
IMPORTANT NOTICE: APPLICATION INSTRUCTIONS:
- Please clearly indicate the reference number of the position you are applying for in the subject line
- Only candidates who meet the requirements should apply;
- Correspondence will be entered into with shortlisted candidates only;
- CV`s from Recruitment Agencies will not be considered.
- Applications received after the closing date will not be considered.
- Submit your comprehensive C.V with qualifications attached to the following email address: [email protected]
CLOSING DATE: 22 SEPTEMBER 2023
NLC WELCOMES APPLICANTS WITH DISABILITIES