The National Health Laboratory Service (NHLS) invites interested and suitably qualified candidates to apply for the position of Administration Clerk to be based in Cape Town, Western Cape.
BUSINESS UNIT: FORENSIC CHEMISTRY LABORATORY
DISCIPLINE: LABORATORY SUPPORT SERVICE
LOCATION: FCL- CAPE TOWN
POSITION: ADMINISTRATION CLERK
PAY GRADE: B3
REFERENCE NUMBER: FCLCPT (92004-001-6004)
Main Purpose of the Job
Provide a forensic analytical chemistry service to the judicial system and health authorities on behalf of the NHLS.
Key Job Responsibility
■ General administrative duties
■ To operate the telephone switchboard and to direct client to relevant personnel member or to assist with the query ■ To attend to enquiries and queries (telephonically, personally or per fax or e-mail) in respect of reports status, copies, prioritization, request for corrections etc. according to query procedure ■ To receipt and register subpoenas ■ Type submission and obtain the necessary documentation for staff to attend meetings, court cases, training etc. ■ Request for renewal of photocopier contracts and oversee efficient operation of and troubleshoot problems with the photocopiers ■ To type submissions and make travel and accommodation arrangements for personnel members attending meetings, court cases, training etc. ■ To keep record of the authorized usage, and maintenance of vehicle and submission of monthly kilometres travelled by the vehicle/ keep record of vehicles and petrol cards used. ■ To log calls and liaise with IT department (user change forms) ■ To prepare reports from operational areas for distribution to clients. ■ Receipt, capturing and issuing of goods and capital items on information management system ■ Preparation and capturing of request memos ■ Obtain ICN numbers ■ Handling request memos queries ■ Prepare and capture RQ Memo’s and PA’s ■ Handle invoices and procurement or store related queries for warehouse items.
Good Laboratory Practice
■ To follow the SOP’s and quality controls of the Laboratory (e.g., obtain files according to procedure etc.) ■ To ensure adherence to the requirements of the safety manual and housekeeping policy of this Laboratory ■ To ensure the safety and keep the integrity of the work done at the Laboratory by following the security procedures ■ Management of Risk and Audit queries: ■ (i) to ensure that outstanding reports in filing room is brought to attention of section head ■ (ii) to ensure the document and sample chain of evidence and no documents or samples lost.
Pre-analytical
■ To receive and register Food/Toxicology/Blood Alcohol samples for analysis ■ To detect and issued anomaly reports ■ To store and distribute Food/Toxicology/Blood Alcohol samples for analysis and take the necessary care for safe sample handling ■ To monitor the temperature of cold rooms at reception ■ To log samples at irregular times when required.
Dealing with customers
■ Being polite to customers ■ Inquiring about customer’s needs ■ Being attentive when serving customers ■ Coping with threats or rudeness from customers.
Minimum requirements & key competency
■ Grade 12 (NQF 4) ■ A certificate in office administration (NQF5) ■ 1-2 years’ experience in a laboratory environment ■ A basic Understanding of Windows, Microsoft office and LIMS ■ Office Administration ■ Good Communication Skills ■ Good Customer Relations Skills ■ Time Management ■ Ability to plan, organize and control work effort ■ Understand and follow oral and written instruction ■ Working knowledge of transport circulars, treasury instructions and procurement.
Closing Date: 25 June 2024
How to apply
Enquiries may be directed Paballo Thokoana @ (071) 680 6522, e-mail application to [email protected]
GUIDELINES TO APPLICANTS
If you meet the requirements, kindly email a detailed CV to the relevant Practitioner/Administrator (Human Resources), quoting the reference number and the job title. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
Proof of current registration with a Professional body (e.g., HPCSA, SANC, etc.) and other supporting documents should accompany all applications e.g., qualification’s identity document, driver’s license etc.
Response Email addresses of the relevant HR representative and is supplied at the end of each regional advert. The onus is on the applicant to ensure that their application has been received.
Incomplete applications and applications received after the closing date will not be considered.
Candidates’ credentials will be subjected to criminal record checks, citizen verification, financial record checks, qualification/Study verification, previous employment verification, and social media accounts behavior/comments verifications.
Candidates may be required to undergo competency/psychometric assessments, presentations, typing tests, or any other related assessments.
All health professional roles may be subjected to further assessment in line with the applicable proficiency matrix to determine the correct level.
At its discretion, The NHLS reserves the right to remove the advertisement and or not to appoint.
Correspondence will be limited to shortlisted candidates only.
These positions are open to all employees of the NHLS Including the employees who are on contract in similar or different positions.
Internal employees are required to complete a period of twelve months in their current role before they can be eligible to apply for transfer.
The NHLS is an equal opportunity, affirmative action employer. The filing of posts will be guided by the NHLS employment Equity Targets.
Successful applicants will be remunerated on the entry level of the published pay scale associated with the advertised position grade and in line with the recruitment and selection policy, salary offer clause. This means that the remuneration of an applicant who is successful for a position that is lower than his/her current job grade will be adjusted downward with effect from the date of appointment.
This is an open advert. External applicants are welcome to apply for this bulletin