Perishable Products Export Control Board (PPECB) iinvites interested and suitably qualified candidates to apply for the position of Administrator to be based in Centurion, Gauteng.
Circular No: AD1305_MP
Position: Administrator
Remuneration: Market Related
Job Type: Permanent
Location: Centurion, Gauteng
Area/Business Unit: North Region/Analytical Services (47)
Job description:
The Administrator will be responsible for the following:
• Ensures accurate and timeous completion of administrative duties.
• Coordinates the activities of the Laboratory Information Management System.
• Ensure service delivery to customers.
• Self-Management.
• Minimize Financial Risks.
• Statutory Duties.
• Implementation of QMS (ISO 17025).
• Communication and reporting to internal and external stakeholders.
• Ensures accurate and timeous completion and filing of all source documents
Job requirements:
1. Qualification required:
• Minimum qualification of a Grade 12.
• Qualification in office admin/business administration (added advantage).
2. Experience required:
At least 1 year administration experience within an office environment.
3. Key responsibilities:
Technical processes –implementation
• Sample registration using LIMS.
• LIMS system administrator.
• Data collection for reports.
• Creating Service Requests.
• Creating Certificate of Analyses.
Meetings
• Participate in laboratory staff management review meetings.
Implementation of QMS (ISO 17025)
• Implement standard QMS protocols.
• Compliance to statutory requirements.
• Records all non-conformances observed for further investigation.
Communication, Advising and Reporting
• Comment and report timely on irregularities.
• Advise quality manager on achievements and short comings of Lab QMS (ISO 17025).
• Effective communication and reporting that leads to improved internal relationships and
decisions.
• Answering incoming telephone calls.
Finance
• Conformance to financial and control policies.
Administrative
• Ensure meticulous typing of certificates.
• Implemented filing system maintained and kept records.
4. Knowledge required:
MS Office (Outlook, Word, Excel)
5. Skills required:
• Well-developed interpersonal skills.
• Excellent oral and written communication skills
• Sound technical record keeping techniques.
• Organising and Planning
• Ability to work under pressure.
• Propensity to pay attention to detail.
• Computer literate – MS Outlook, Word & Excel.
Closing date for applications: 31 May 2024
Start date: 1 July 2024
APPLICATION PROCESS:
To apply for the above vacant position, please follow the instructions as set out below:
•Applications must be submitted via email at [email protected] – no
applications will be accepted by hand; and
•All applications must clearly state, in the email subject line, which position is being applied for including the area/region, and unique vacancy number/code – i.e. “ADMINISTRATOR | North
Region/Analytical Services – AD1305_MP”.