The University of Cape Town invites interested and suitably qualified candidates to apply for the following position.
Position: Administrative Assistant
(Payclass 07; Part-time – 25 hours per week, 12 months)
Reference number: E241224
Pathology / Medical Virology
Faculty of Health Sciences
Closing date: 06 January 2025
The annual cost of employment, including benefits (where applicable), is between R161 602,66 and R296 630,00.
Expected number of working hours per week is 25. The position is for a 1-year contract, renewable depending on satisfactory performance and availability of funds.
Introductory paragraph
The purpose of this position is to provide research administrative support to staff and students relevant to the projects within the C Williamson and M-R Abrahams research teams.
Furthermore, to provide secretarial and administrative assistance to the Line Manager(s) to enable them to make the best use of their time.
Requirements for the job:
- Matric (NQF Level 4)
- 3 years’ experience as Personal/Administrative Assistant
- Computer literacy (Excel, Word, Power Point, Outlook)
- At least 1 year experience working in higher education/academic environment.
The following will be advantageous:
- Experience with UCT’s administrative forms and processes particularly Finance and HR
Responsibilities:
- Administrative and Secretarial support
- Assist with human resources process for the group
- Assisting line manager and students with research administration
- Assisting students in accordance with the university’s administrative procedures
- Compiling Purchase Order Requests, Journals, Mileage Claims, Remittances and submitting same
- Managing Own and others Purchase Card, paying quotes and obtaining same, compiling documentation and capturing on UCT website
- Liaison with Accounts department re transfers, journals, various other forms
- Tracking forms for signature and submission, both in accounts and HR
To apply, please e-mail the below documents in a single pdf file to Bruna Galvão at bruna.galvao@uct.ac.za. Please ensure the title and reference number are indicated in the subject line.
- UCT Application Form (download at http://forms.uct.ac.za/hr201.doc)
- Cover letter, and
- Curriculum Vitae (CV)
An application which does not comply with the above requirements will be regarded as incomplete.
Only shortlisted candidates will be contacted and may be required to undergo an assessment.