The Western Cape Department of Health and Wellness invites qualified candidates to apply for the Administration Clerk position, which will be situated at different locations.

• Position: Administration Clerk
• Salary: R228,321 per annum
• Location: Western Cape, South Africa
• Closing Date: 22 August 2025

Qualified individuals are encouraged to apply for the Administration Clerk role with the Western Cape Department of Health and Wellness, available across various locations.

Administration Clerk: Support (Primary Health Care)

• Location: Hartenbos CC, Mossel Bay Sub-district, Garden Route District
• Salary: R228,321 per annum

Requirements:

• Minimum Educational Qualification: Senior Certificate (or equivalent).

Experience:

• Appropriate administrative and data capturing experience.
• Appropriate experience in data management and systems management: Sinjani, Tier.net, and PHCIS systems.

Inherent Requirements:

• Valid (Code B/EB) driver’s license and willingness to drive.
• Willingness to rotate in the Sub-District according to service needs.

Competencies (Knowledge/Skills):

• Good interpersonal and communication skills.
• Computer literate (Windows, Excel).
• An appropriate course in Basic Routine Health Information System for Data Capturers is advantageous.

Duties:

• Capture data according to system programs (Tier.net, Sinjani, PHCIS, Healthnet, etc.).
• Compile and report data for allocated service points across all programs.
• Perform administration functions and manage all components of reception.
• Register patients on the Patient Administration System (PHCIS) and Healthnet bookings.
• Maintain folder hygiene in reception (file, retrieve, archive, and dispose of folders).

Enquiries: Ms A Lamprecht, Tel: (044) 604-6106

Note:

• No payment is required when applying.
• Shortlisted candidates will undergo a practical test.
• Applicants will be considered for similar vacant posts in the Garden Route District for 3 months from the advert date.

Closing Date: August 22, 2025

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Administration Clerk: Human Resource Management

• Location: Victoria Hospital, Chief Directorate: Metro Health Services
• Salary: R228,321 per annum

Requirements:

• Minimum Educational Qualification: Senior Certificate (or equivalent).

Experience:

• Appropriate experience in Human Resource Administration: SPMS, Grading of OSD and non-OSD personnel.
• PERSAL administration and Recruitment & Selection experience.

Competencies (Knowledge/Skills):

• Knowledge of SPMS, implementation of OSD policies, and all HR-related legislation.

Duties:

• Administer the Performance Management System effectively and efficiently.
• Handle administration functions related to the PERMIS system.
• Maintain an accurate database and scrutinize performance agreements.
• Follow up with line managers and staff on outstanding documentation.
• Administer SPMS, PERIMS, and recruitment and selection processes.
• Manage Pay Progressions, Grade Progressions, and salary determinations for OSD and non-OSD categories.
• Capture transactions on PERSAL.
• Facilitate recruitment and selection processes, including capturing adverts on S-Cubed and submitting DOTS360 verifications.

Enquiries: Ms JN Theunissen, Tel: (021) 799-1199

• Note:
• No payment is required when applying.
• Shortlisted candidates will undergo a practical assessment.

Closing Date: August 22, 2025

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Administration Clerk: Information Management

• Location: Laingsburg Hospital, Central Karoo District
• Salary: R228,321 per annum

Requirements:

• Minimum Educational Qualification: Senior Certificate (or equivalent).

Experience:

• Appropriate experience in Information Management in a health environment.

Inherent Requirements:

• Valid (Code B/EB) driver’s license.

Competencies (Knowledge/Skills):

• Knowledge and experience in information management systems (Ideal Clinic, CLINICOM, Sinjani, HECTIS, PHCIS).
• Computer literacy (MS Office: Word, Excel, PowerPoint).
• Good communication skills (verbal and written).
• Ability to function independently and within a team environment.

Duties:

• Manage data (collection, collation, capturing, and reporting).
• Perform administrative roles within the information management team.
• Handle office administration tasks, including filing processes, telephonic enquiries, and letters.
• Assist with data management quality monitoring.
• Interpret and analyze data trends.
• Participate in health information coordinating activities and maintain data retrieval efficiency.

Enquiries: Mr G Samuels, Tel: (023) 814-2015

Note:

• No payment is required when applying.
• Shortlisted candidates will undergo a practical test.
• Applicants will be considered for similar vacant posts in the Central Karoo District for 3 months from the advert date.

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Administration Clerk: Supply Chain Management (Stores)

• Location: Western Cape Health Warehouse, Head Office, Directorate: Supply Chain Management
• Salary: R228,321 per annum

Requirements:

• Minimum Educational Qualification: Senior Certificate (or equivalent).

Experience:

• Appropriate experience within a warehouse environment.

Inherent Requirements:

• Valid (Code B/EB) driver’s license.

Competencies (Knowledge/Skills):

• Ability to collate and verify data, working accurately and methodically.
• Good interpersonal and organizational skills.
• Computer skills (MS Word, Excel, Outlook).
• Knowledge and practical experience in LOGIS and Basic Accounting System (BAS).
• Knowledge of administrative and support duties in a store/warehouse.
• Experience handling stock in a store/warehouse environment.

• Duties:
• Capture Log 1 requisitions and Issue vouchers according to Standard Charts of Accounts (SCOA).
• Provide effective and efficient administrative support in the Western Cape Health Warehouse.
• Perform warehouse-related support functions.
• Maintain records and adhere to departmental prescripts, policies, and procedures.
• Perform ad hoc administrative tasks as required.

Enquiries: Ms M. Barlow, Email: [email protected]

Note:

• No payment is required when applying.
• Candidates will be required to do a practical test.

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Administration Clerk: Support (Nursing)

• Location: Groote Schuur Hospital
• Salary: R228,321 per annum

Requirements:

• Minimum Educational Qualification: National Senior Certificate (Grade 12) or equivalent.

Experience:

• Appropriate office administration or secretarial experience.

Competencies (Knowledge/Skills):

• Ability to work under pressure and meet deadlines.
• Excellent typing and minute-taking skills.
• Computer literacy in MS Office Suite (Word, Excel, PowerPoint, Access, Teams, Zoom; proof of training must be submitted on request).
• Good planning, organizational, and interpersonal skills.
• Soft skills in a healthcare setting: discretion, confidentiality, emotional intelligence, and adaptability in a fast-paced environment.

Duties:

• Provide effective and efficient office administration and management within the Nursing Management Office.
• Deliver reception services and support to the Nurse Manager and affiliated managers and support services.
• Manage and maintain nursing data filing and recordkeeping services, including accurate typing and data capturing of human resource documentation, nursing agency timesheets, attendance of agency bookings, and incident reports.
• Coordinate and assist with preparation and processes for interviews, meetings, and new nursing staff appointments.
• Provide administrative support to nursing personnel, assist with queries, and ensure effective communication.

Enquiries: Ms T Wulff, Tel: (021) 404-2109

Note:

• No payment is required when applying.
• Shortlisted candidates may be subjected to a compulsory practical test.

Closing Date: 22 August 2025

How To Apply

NOTE: It will be expected of candidates to be available for selection interviews on a date, time and place as determined by the Department. Kindly note that excess personnel will receive preference.